Calendar event accept reply going to extra email addresses

[Knavegrs]

When a calendar event/meeting is made and any user accepts with a
reply the reply is sent to extra in house email addresses, that where
not in the invite list. So if three invites are sent a person not on
the invite sees three replies that they have no idea what they are
about. Cannot find where these are coming from. Not sure if this is
something in the Exchange Server or on the local systems. Any help
will be greatly accepted.
Running - M Exchange server 2003 running on Dell 2950 w/1TB storage,
4GB ram. Workstations are all Dell of mixed levels but all are XP sp3
and MS Office 2003 updated.

 

[Nikki Peterson]

99.9% chance that this issue is caused by the mis-use of the
"DELEGATION" tab.

When you invite someone to a meeting...
and they have "delegated" someone to their Calendar...
The delegate will receive the invite for the original intended
invitee.

I am afraid that the only way to track this down is to look
at EVERYONE who was invited, and have them look at
their delegation tab and see if it was them.

If a client wants to give others permission to see their Calendar
or "Share" their calendar, they should go to the Properties dialog box
and change the options on the Permissions tab. Usually "REVIEWER"
permissions are plenty enough for anyone to see your calendar.

" Delegates can send items on your behalf. To grant permission
to others to access your folders without also giving them
send-on-behalf-of privileges, go to the Properties dialog box
for each folder and change the options on the Permissions tab."

Delegation

If you're so busy that you don't have time to mind your own busyness,
then you're ready to delegate the responsibility of managing your
calendar to someone else. A delegate manages someone else's
schedule, meetings, and appointments, freely and visibly.

Just as you might have an assistant who helps you manage your
incoming paper mail, Microsoft Outlook provides similar
functionality by making it possible for you to give another person
access to your Inbox and any other Outlook folder you want. The
process of granting someone permission to open your folders,
read and create items, and respond to requests for you is
called "delegate" access.

As the person granting permission, you determine the level of access
the delegate has. You can give a delegate permission to read items in
your folders, or to read, create, modify, and delete items. You can
give a delegate permission to send mail and to respond to mail on
your behalf. The delegate can also organize meetings on your behalf
and respond to meeting requests and task requests sent to you.
By default, if you grant someone access to your folders, that delegate
has access to the items in the folders, except items marked private.
You must grant additional permissions to allow access to private items.

NOTE: The Delegates tab in Outlook's Options menu is meant to be
used ONLY for delegation.

Nikki

When a calendar event/meeting is made and any user accepts with a
reply the reply is sent to extra in house email addresses, that where
not in the invite list. So if three invites are sent a person not on
the invite sees three replies that they have no idea what they are
about. Cannot find where these are coming from. Not sure if this is
something in the Exchange Server or on the local systems. Any help
will be greatly accepted.
Running - M Exchange server 2003 running on Dell 2950 w/1TB storage,
4GB ram. Workstations are all Dell of mixed levels but all are XP sp3
and MS Office 2003 updated.

 

[Nikki Peterson]

I should add that the first one to check is the person who
sent the invitation, and then all of their Delegates.

Nikki

99.9% chance that this issue is caused by the mis-use of the
"DELEGATION" tab.

When you invite someone to a meeting...
and they have "delegated" someone to their Calendar...
The delegate will receive the invite for the original intended
invitee.

I am afraid that the only way to track this down is to look
at EVERYONE who was invited, and have them look at
their delegation tab and see if it was them.

If a client wants to give others permission to see their Calendar
or "Share" their calendar, they should go to the Properties dialog box
and change the options on the Permissions tab. Usually "REVIEWER"
permissions are plenty enough for anyone to see your calendar.

" Delegates can send items on your behalf. To grant permission
to others to access your folders without also giving them
send-on-behalf-of privileges, go to the Properties dialog box
for each folder and change the options on the Permissions tab."

Delegation

If you're so busy that you don't have time to mind your own busyness,
then you're ready to delegate the responsibility of managing your
calendar to someone else. A delegate manages someone else's
schedule, meetings, and appointments, freely and visibly.

Just as you might have an assistant who helps you manage your
incoming paper mail, Microsoft Outlook provides similar
functionality by making it possible for you to give another person
access to your Inbox and any other Outlook folder you want. The
process of granting someone permission to open your folders,
read and create items, and respond to requests for you is
called "delegate" access.

As the person granting permission, you determine the level of access
the delegate has. You can give a delegate permission to read items in
your folders, or to read, create, modify, and delete items. You can
give a delegate permission to send mail and to respond to mail on
your behalf. The delegate can also organize meetings on your behalf
and respond to meeting requests and task requests sent to you.
By default, if you grant someone access to your folders, that delegate
has access to the items in the folders, except items marked private.
You must grant additional permissions to allow access to private items.

NOTE: The Delegates tab in Outlook's Options menu is meant to be
used ONLY for delegation.

Nikki

When a calendar event/meeting is made and any user accepts with a
reply the reply is sent to extra in house email addresses, that where
not in the invite list. So if three invites are sent a person not on
the invite sees three replies that they have no idea what they are
about. Cannot find where these are coming from. Not sure if this is
something in the Exchange Server or on the local systems. Any help
will be greatly accepted.
Running - M Exchange server 2003 running on Dell 2950 w/1TB storage,
4GB ram. Workstations are all Dell of mixed levels but all are XP sp3
and MS Office 2003 updated.

 

[Knavegrs]

99.9% chance that this issue is caused by the mis-use of the
"DELEGATION" tab.

When you invite someone to a meeting...
and they have "delegated" someone to their Calendar...
The delegate will receive the invite for the original intended
invitee.

I am afraid that the only way to track this down is to look
at EVERYONE who was invited, and have them look at
their delegation tab and see if it was them.

If a client wants to give others permission to see their Calendar
or "Share" their calendar, they should go to the Properties dialog box
and change the options on the Permissions tab. Usually "REVIEWER"
permissions are plenty enough for anyone to see your calendar.

" Delegates can send items on your behalf. To grant permission
to others to access your folders without also giving them
send-on-behalf-of privileges, go to the Properties dialog box
for each folder and change the options on the Permissions tab."

Delegation

If you're so busy that you don't have time to mind your own busyness,
then you're ready to delegate the responsibility of managing your
calendar to someone else. A delegate manages someone else's
schedule, meetings, and appointments, freely and visibly.

Just as you might have an assistant who helps you manage your
incoming paper mail, Microsoft Outlook provides similar
functionality by making it possible for you to give another person
access to your Inbox and any other Outlook folder you want. The
process of granting someone permission to open your folders,
read and create items, and respond to requests for you is
called "delegate" access.

As the person granting permission, you determine the level of access
the delegate has. You can give a delegate permission to read items in
your folders, or to read, create, modify, and delete items. You can
give a delegate permission to send mail and to respond to mail on
your behalf. The delegate can also organize meetings on your behalf
and respond to meeting requests and task requests sent to you.
By default, if you grant someone access to your folders, that delegate
has access to the items in the folders, except items marked private.
You must grant additional permissions to allow access to private items.

NOTE: The Delegates tab in Outlook's Options menu is meant to be
used ONLY for delegation.

Nikki


When a calendar event/meeting is made and any user accepts with a
reply the reply is sent to extra in house email addresses, that where
not in the invite list.  So if three invites are sent a person not on
the invite sees three replies that they have no idea what they are
about. Cannot find where these are coming from.  Not sure if this is
something in the Exchange Server or on the local systems. Any help
will be greatly accepted.
Running - M Exchange server 2003 running on Dell 2950 w/1TB storage,
4GB ram.  Workstations are all Dell of mixed levels but all are XP sp3
and MS Office 2003 updated.

More information - this is an event/meeting done in the Global Public
folder Calendar - does that make a difference? where you look for
Delegation/Delegates?

 

[Nikki Peterson]

You cannot make an appointment on the public folder calendar
that is an ACCEPT/DENY. You can only POST an appointment
on a public folder (PF) calendar.

Having said this, there are ways to automate it somewhat.
It could be set up as a MODERATED FOLDER or
perhaps a FOLDER ASSISTANT rule that reply's.

To check:
- Right Click the PF calendar
- Select PROPERTIES
- Select the ADMINISTRATION tab

Here you will find two buttons:
- FOLDER ASSISTANT...
- MODERATED FOLDER...

You will have to poke around and see what may be set in here.

Nikki

99.9% chance that this issue is caused by the mis-use of the
"DELEGATION" tab.

When you invite someone to a meeting...
and they have "delegated" someone to their Calendar...
The delegate will receive the invite for the original intended
invitee.

I am afraid that the only way to track this down is to look
at EVERYONE who was invited, and have them look at
their delegation tab and see if it was them.

If a client wants to give others permission to see their Calendar
or "Share" their calendar, they should go to the Properties dialog box
and change the options on the Permissions tab. Usually "REVIEWER"
permissions are plenty enough for anyone to see your calendar.

" Delegates can send items on your behalf. To grant permission
to others to access your folders without also giving them
send-on-behalf-of privileges, go to the Properties dialog box
for each folder and change the options on the Permissions tab."

Delegation

If you're so busy that you don't have time to mind your own busyness,
then you're ready to delegate the responsibility of managing your
calendar to someone else. A delegate manages someone else's
schedule, meetings, and appointments, freely and visibly.

Just as you might have an assistant who helps you manage your
incoming paper mail, Microsoft Outlook provides similar
functionality by making it possible for you to give another person
access to your Inbox and any other Outlook folder you want. The
process of granting someone permission to open your folders,
read and create items, and respond to requests for you is
called "delegate" access.

As the person granting permission, you determine the level of access
the delegate has. You can give a delegate permission to read items in
your folders, or to read, create, modify, and delete items. You can
give a delegate permission to send mail and to respond to mail on
your behalf. The delegate can also organize meetings on your behalf
and respond to meeting requests and task requests sent to you.
By default, if you grant someone access to your folders, that delegate
has access to the items in the folders, except items marked private.
You must grant additional permissions to allow access to private items.

NOTE: The Delegates tab in Outlook's Options menu is meant to be
used ONLY for delegation.

Nikki


When a calendar event/meeting is made and any user accepts with a
reply the reply is sent to extra in house email addresses, that where
not in the invite list. So if three invites are sent a person not on
the invite sees three replies that they have no idea what they are
about. Cannot find where these are coming from. Not sure if this is
something in the Exchange Server or on the local systems. Any help
will be greatly accepted.
Running - M Exchange server 2003 running on Dell 2950 w/1TB storage,
4GB ram. Workstations are all Dell of mixed levels but all are XP sp3
and MS Office 2003 updated.

More information - this is an event/meeting done in the Global Public
folder Calendar - does that make a difference? where you look for
Delegation/Delegates?

 

[Knavegrs]

You cannot make an appointment on the public folder calendar
that is an ACCEPT/DENY. You can only POST an appointment
on a public folder (PF) calendar.

Having said this, there are ways to automate it somewhat.
It could be set up as a MODERATED FOLDER or
perhaps a FOLDER ASSISTANT rule that reply's.

To check:
- Right Click the PF calendar
- Select PROPERTIES
- Select the ADMINISTRATION tab

Here you will find two buttons:
- FOLDER ASSISTANT...
- MODERATED FOLDER...

You will have to poke around and see what may be set in here.

Nikki












More information - this is an event/meeting done in the Global Public
folder Calendar - does that make a difference? where you look for
Delegation/Delegates?- Hide quoted text -

- Show quoted text -

Just checked all systems on network - no Delegates have been assigned
to any Outlook setups.

 

[Knavegrs]

Just checked all systems on network - no Delegates have been assigned
to any Outlook setups.- Hide quoted text -

- Show quoted text -

"You cannot make an appointment on the public folder calendar
that is an ACCEPT/DENY. You can only POST an appointment
on a public folder (PF) calendar"

Have always been able to do this on a 2003 exchange server - is this
statement out of context that refers to something else?
Users who can set up appointments/events/meetings are given Publishing
Editor Permissions to the PF Calender - they can Create/Edit items -
and appointment/events/meetings are items.
People to attend said appointments/events/meetings get emails they can
Accept or Deny.
So I am confused by the statement "you cannot make an appointment on
the public folder calendar"

 

[Knavegrs]

"You cannot make an appointment on the public folder calendar
 that is an ACCEPT/DENY. You can only POST an appointment
 on a public folder (PF) calendar"

Have always been able to do this on a 2003 exchange server - is this
statement out of context that refers to something else?
Users who can set up appointments/events/meetings are given Publishing
Editor Permissions to the PF Calender - they can Create/Edit items -
and appointment/events/meetings are items.
People to attend said appointments/events/meetings get emails they can
Accept or Deny.
So I am confused by the statement "you cannot make an appointment on
the public folder calendar"- Hide quoted text -

- Show quoted text -

P.S. I agree that this looks like a delegation problem - but where
else could this be set from...???

 

[Nikki Peterson]

Did you check the PROPERTIES of the Public Folder Calendar?
Did you check for Reply Rules on the Administration tab?

I think this is where you will find the answer.

Nikki

"You cannot make an appointment on the public folder calendar
that is an ACCEPT/DENY. You can only POST an appointment
on a public folder (PF) calendar"

Have always been able to do this on a 2003 exchange server - is this
statement out of context that refers to something else?
Users who can set up appointments/events/meetings are given Publishing
Editor Permissions to the PF Calender - they can Create/Edit items -
and appointment/events/meetings are items.
People to attend said appointments/events/meetings get emails they can
Accept or Deny.
So I am confused by the statement "you cannot make an appointment on
the public folder calendar"- Hide quoted text -

- Show quoted text -

P.S. I agree that this looks like a delegation problem - but where
else could this be set from...???

 

[Nikki Peterson]

PUBLISHING EDITOR, hmmm

They only need EDITOR rights to do what they need. I would bump
their rights down to EDITOR immediately.

If they are PUBLISHING Editors, then they are able to create sub-folders
of that public folder. If they create a new public folder, they are owners
of
that public folder and as such will be able to have access to the
permissions
tab. That is what the publishing means, create new folders and own them.
It has nothing to do with how they work with the current public folder.
Kinda
confusing.

My experience has taught me that when they do this, they immediately
remove my ADMIN Group ownership and I do not see the folder.

Open the public folder in ESM and see if there are some folders that
have been built that you do not know about that maybe are sending
these "phantom" messages.

Nikki

Just checked all systems on network - no Delegates have been assigned
to any Outlook setups.- Hide quoted text -

- Show quoted text -

"You cannot make an appointment on the public folder calendar
that is an ACCEPT/DENY. You can only POST an appointment
on a public folder (PF) calendar"

Have always been able to do this on a 2003 exchange server - is this
statement out of context that refers to something else?
Users who can set up appointments/events/meetings are given Publishing
Editor Permissions to the PF Calender - they can Create/Edit items -
and appointment/events/meetings are items.
People to attend said appointments/events/meetings get emails they can
Accept or Deny.
So I am confused by the statement "you cannot make an appointment on
the public folder calendar"

 

[Nikki Peterson]

What I meant by "you cannot make an appointment"... is that Public
Folder Calendars are kinda like an electronic wall calendar.
They do not have the "bells and whistles" of a mailbox calendar that
will automate the acceptance by checking for availability and then
based on those findings, book it or deny it. It just posts no matter if
someone else has something for the same time.

"Making a meeting" is a bit different than "Writing it on the Calendar".

Nikki

Just checked all systems on network - no Delegates have been assigned
to any Outlook setups.- Hide quoted text -

- Show quoted text -

"You cannot make an appointment on the public folder calendar
that is an ACCEPT/DENY. You can only POST an appointment
on a public folder (PF) calendar"

Have always been able to do this on a 2003 exchange server - is this
statement out of context that refers to something else?
Users who can set up appointments/events/meetings are given Publishing
Editor Permissions to the PF Calender - they can Create/Edit items -
and appointment/events/meetings are items.
People to attend said appointments/events/meetings get emails they can
Accept or Deny.
So I am confused by the statement "you cannot make an appointment on
the public folder calendar"

 

[Knavegrs]

What I meant by "you cannot make an appointment"... is that Public
Folder Calendars are kinda like an electronic wall calendar.
They do not have the "bells and whistles" of a mailbox calendar that
will automate the acceptance by checking for availability and then
based on those findings, book it or deny it. It just posts no matter if
someone else has something for the same time.

"Making a meeting" is a bit different than "Writing it on the Calendar".

Nikki






"You cannot make an appointment on the public folder calendar
 that is an ACCEPT/DENY. You can only POST an appointment
 on a public folder (PF) calendar"

Have always been able to do this on a 2003 exchange server - is this
statement out of context that refers to something else?
Users who can set up appointments/events/meetings are given Publishing
Editor Permissions to the PF Calender - they can Create/Edit items -
and appointment/events/meetings are items.
People to attend said appointments/events/meetings get emails they can
Accept or Deny.
So I am confused by the statement "you cannot make an appointment on
the public folder calendar"- Hide quoted text -

- Show quoted text -

Thanks, will look into that and test later today. Maybe I did give
them to much power.