Booking meetings and hiding attendees

[George Spiro]

Hi,

We recently setup a conference rooms as resources in Exchange 2007. It
works amazingly well but the problem occurs sometimes there is a need
to hide attendees in the resource calendar.

At this moment someone could simply pick the resource for example
Conference room 1 and click on a meeting and he will see everyone that
is invited to that meeting.

I know there is a little check box in outlook when you are creating a
meeting called PRIVATE but the problem with that is that it does not
appear in the calendar in the FREE/BUSY of the resource.

Does anyone know how we could block this?

Additional info:
Exchange 2007 SP1
Outlook 2003 SP2
Windows XP SP2

George Spiro

 

[Mark Arnold [MVP]]

Hi,

We recently setup a conference rooms as resources in Exchange 2007. It
works amazingly well but the problem occurs sometimes there is a need
to hide attendees in the resource calendar.

At this moment someone could simply pick the resource for example
Conference room 1 and click on a meeting and he will see everyone that
is invited to that meeting.

I know there is a little check box in outlook when you are creating a
meeting called PRIVATE but the problem with that is that it does not
appear in the calendar in the FREE/BUSY of the resource.

Does anyone know how we could block this?

Additional info:
Exchange 2007 SP1
Outlook 2003 SP2
Windows XP SP2

George Spiro

That's a good one. Haven't seen anything to make that one work from a
trip around the lab. Of course, one look through the meeting room
window would blow all your hard work out of the window, but I get your
point.

 

[George Spiro]

That's a good one. Haven't seen anything to make that one work from a
trip around the lab. Of course, one look through the meeting room
window would blow all your hard work out of the window, but I get your
point.

Dont worry that is exactly what I answered but they are looking for a
solution that in my opinion is not possible.

I do find it still kinda weird that MS wouldn't think about this
situation.

G.

 

[Keith]

Dont worry that is exactly what I answered but they are looking for a
solution that in my opinion is not possible.

I do find it still kinda weird that MS wouldn't think about this
situation.

G.

I have the same issue - it is not only the attendees but what if you have
confidential attachments such as agendas, minutes from last meeting etc.

Anyone know a fix?