Back up Outlook

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Guest

Hi,

I am hoping that someone maybe able to assist and help me with backing up my
Outlook email to my hard drive at home. I want to do this just in case my PC
crashes and i loose all of my contacts.

Thanks

Phil
 
I "backup" Outlook all the time using the export selection under the "file"
menu. I am the Business manager here and my Outlook address book and
calendar are the main ones so I back up the parts everyone else needs (you
can select certain portions to backup) and save it to a unique file name and
put it on the server and everyone else can "import" it whenever they need to!
In this way we also have a backup in case of computer crashes, etc.
 
icc87 said:
I "backup" Outlook all the time using the export selection under the
"file" menu.
Click to expand...

Unless you connect to Exchange Server, then importing and exporting data to
and from a pst file in Outlook is the easiest way to get a corrupted pst
file, plus the fact that you lose custom forms and settings AFAIK. If you
are not on Exchange Server, just close Outlook and make a copy of the pst
file. In reverse, in Outlook go to File-Open-Outlook Data File to use the
"backed-up" copy.
 
I'm driving myself mad trying to do this. I don't understand ANY of the help
or advice. Through some INCREDIBLY COMPLICATED instructions from microsoft
I've managed to install something called an add-in which invites me to back
up my so-calledd .pst file which contains all my Outlook data. This is
located in: C:\Documents and Settings\%username%\Local Settings\Application
Data\Microsoft\Outlook\ - yes I searched and it's there, twice. BUT WHERE IS
THAT PLACE? HOW CAN I IDENTIFY IT, HIGHLIGHT IT, ETC. in order to copy it out
of my laptop to another location in case I lose my laptop? This is so
essential and basic, it shouldn't be so difficult. What do all those chaps do
who take their work home on the train or store their calendars and contacts
in a hand held device? Do they all have computer degrees?
 
As for where that location is;
You can copy the location given in the Address Bar of Outlook and you should
find it. When browsing you won't see it if you have configured Windows to
not show hidden files and folders (which is the default). %username% will
automatically translate to your username.

Backing up to the same location wouldn't make much sense if your computer
gets stolen. You are better off configuring the backup utility to backup to
a network drive or USB Flash Memory stick.

For more reading about backing up and restoring your Outlook data see;
http://www.howto-outlook.com/howto/backupandrestore.htm

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----
I'm driving myself mad trying to do this. I don't understand ANY of the help
or advice. Through some INCREDIBLY COMPLICATED instructions from microsoft
I've managed to install something called an add-in which invites me to back
up my so-calledd .pst file which contains all my Outlook data. This is
located in: C:\Documents and Settings\%username%\Local Settings\Application
Data\Microsoft\Outlook\ - yes I searched and it's there, twice. BUT WHERE IS
THAT PLACE? HOW CAN I IDENTIFY IT, HIGHLIGHT IT, ETC. in order to copy it
out
of my laptop to another location in case I lose my laptop? This is so
essential and basic, it shouldn't be so difficult. What do all those chaps
do
who take their work home on the train or store their calendars and contacts
in a hand held device? Do they all have computer degrees?
 
Phil B said:
Hi,

I am hoping that someone maybe able to assist and help me with backing up my
Outlook email to my hard drive at home. I want to do this just in case my PC
crashes and i loose all of my contacts.

Thanks

Phil
Click to expand...
 
I have just bought a new labtop and need to transfer all my files. I backed
up Outlook 2003 and tried to import it into my new laptop. It created a total
new (2nd) Personal Folders files instead of importing it into the existing
one. What did I do wrong and how can I get my emails, calendar and contacts
into the existing Personal Folders and delete the 2nd one????? Please help.
Thanx
 
Don't import but simply reconnect the pst-file via File-> Open-> Outlook
Data File
After that set it as your default delivery location in your account
settings.
 
Thanks, but it's not working. I get an error message that it's not an Outlook
Data file although it shows as one.

I opened Outlook, did what you said but nothing happens.
 
Outlook requires read/write access to a pst-file. If you restored the
pst-file from a read-only medium (like a CD), you'll first need to remove
the Read-Only file property on the pst-file.
 
I save it on a USB stick; move it over, save it on the desktop - it's not a
read-only file.
However, I have tried and now, not matter what I do - importing or open it -
it creates a new Personal Folders set. Now, I have four sets and can't delete
them.
 
What exactly do you do then?
What kind of folder set are you creating and where do they point to?
Use File-> Data File Management to get an overview.

How did you create your backup in the first place?
Did you test it?
 
In Outlook - File - Import/Export - Export to a File - Personal Folder File
(.pst) - save on desktop
From desktop save onto USB
On new computer Outlook - Import/Export - Import from another program or
file - Personal Folder File (.pst)

It creates automatically another 'Personal Folders' - never had that before.
I does it also, when I do it your way, instead of importing; File - Open,
etc.

I have done it manually now, so that I have it in the right folders;
however, all the Personal Folders it created can't be deleted. Any suggestion
there?

Thnx a bunch
 
Via File-> Open-> Outlook Data File... it will of course show an additional
folder set; each pst-file represents a folder set. That's why I said that
after opening it, you'll need to set it as the default delivery location so
that mail is delivered to it.

You can close pst-files via File-> Data File Management
 

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