AutoText is now called Building Blocks. First see if your entries are still
available, on the Insert tab, click Quick Parts and then click Building
Blocks Organizer. If there were AutoText entries then click the Gallery
heading to sort and if they are there you should see AutoText.
If not then where were they located previously? Did you upgrade from another
version on the same computer? If they were stored in Normal.dot on your
previous version, search for Normal.dot to locate it. Once found, you have a
few choices to migrate your AutoText entries:
1). Open Normal.dot, display the Building Blocks Organizer, select the
AutoText entries and then click Edit Properties. Change the template to
Building Blocks.dotx and change the Gallery to Quick Parts. (Or leave the
gallery as AutoText if you want to add a specific gallery for AutoText on
your Quick Access Toolbar - see additional information below on how to do
this.)
2) Open Normal.dot, click the Microsoft Office Button and then click
convert. Save Normal.dot using a new name (just so it's isn't confusing
later) and place it in one of the following locations depending on your
operating system:
* Windows Vista:
C:\Users\user name\AppData\Roaming\Microsoft\ Document Building Blocks\
* For Windows XP:
C:\Documents and Settings\user name\Application Data\Microsoft\Document
Building Blocks
Exit and restart Word to make the entries available.
3) Exit Word and locate Normal.dotm. Change the name to OldNormal.dotm.
Place Normal.dot in the same location as Normal.dotm. Right-click Normal.dot
and then click Open. Click the Microsoft Office Button and then click
Convert. Save the file as Normal.dot. Word will automatically change it to
Normal.dotm and your AutoText entries will be available.
Whichever method you use, to access your AutoText entries easily, you can
either use the Building Blocks Organizer and change the gallery to Quick
Parts, then they'll be available when you click Quick Parts or you can add a
gallery for your AutoText entries on your Quick Access Toolbar by following
these steps:
1). Right-click the Quick Access Toolbar and then click Customize Quick
Access Toolbar
2) From the Choose Commands From list, select Commands Not In the Ribbon
3) Locate AutoText and then add it to your Quick Access Toolbar.
If you can't locate your older AutoText entries then you can recreate them
using these steps:
1) Type the entry in a document
2) Select the text
3) On the Insert tab, click Quick Styles, and then click Save Selection to
Quick Part gallery (or press Alt+F3)
4) Assign a name and if desired, add a Category, or if they are specific to
a gallery, such as you have AutoText for Headers and Footers, assign a
gallery, and add a Description. You should save your entries in Building
Blocks.dotx instead of Normal.dotm so they'll all be in the same place.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Co-author of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook
Word FAQ:
http://mvps.org/word
TechTrax eZine:
http://mousetrax.com/techtrax/
MVP FAQ site:
http://mvps.org/
