Automatic Formatting in Word/Office XP

[Guest]

I use automatic formatting in my documents; it makes my job easier to do.
However, a certain member in upper management has repeatedly expressed that
he does not want any automatic formatting in any documents. This includes
something as simple as adding automatic paragraph indents. (All our
documents are saved to a central server. The idea is that anyone in the
office can access these documents and edit/modify them as needed.) As many
of our documents often involve numbered lists, I would like to continue to
use automatic formatting. I am the only one in the office who uses it, and
talking with other people in the office lets me know that they too do not
approve of automatic formatting in documents.

What I would like to know is whether there is a way to “turn on†automatic
formatting as I’m using and working on a document and then “turn off†that
automatic formatting once it’s saved to the central server. That way I can
work with the document as I need to, and then leave it so that others can do
what they need to.

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?U2lubmE=?=,

you first need to tell us exactly what you mean by "automatic formatting", and what
aspects of it others object to. Do they not want any formatting in a document -
just plain text? Do they object to formatting being done by styles?

I use automatic formatting in my documents; it makes my job easier to do.
However, a certain member in upper management has repeatedly expressed that
he does not want any automatic formatting in any documents. This includes
something as simple as adding automatic paragraph indents. (All our
documents are saved to a central server. The idea is that anyone in the
office can access these documents and edit/modify them as needed.) As many
of our documents often involve numbered lists, I would like to continue to
use automatic formatting. I am the only one in the office who uses it, and
talking with other people in the office lets me know that they too do not
approve of automatic formatting in documents.

What I would like to know is whether there is a way to “turn on†automatic
formatting as I’m using and working on a document and then “turn off†that
automatic formatting once it’s saved to the central server. That way I can
work with the document as I need to, and then leave it so that others can do
what they need to.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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