Automatic dates

[Rob]

When old documents are opened, particularly business letters, the
document automatically opens with the current date instead of the date
the letter was actually sent.

How can I disable this automatic feature.

I'm a novice, so could you please lead me by the hand in instructing.

Thanks.

 

[Guest]

I presume you're using the field to insert a date.

2 options

1 - use insert date as text (i.e don't tick the box automatically update)

or

if you use the field, select it and push CTRL + F9 to convert it to text at
the time of creation.

 

[Graham Mayor]

The reason is that you have inserted into the letters a date field which
shows the system date. What you need to do is change those date fields for
createdate fields - ALT+F9 change {DATE \@ "d MMM yyyy"}or {TIME \@ "d MMM
yyyy"} to {CREATEDATE \@ "d MMM yyyy"} then F9 and ALT+F9 - and change the
date in your letterhead template so that future letters based on it show the
correct dates. The switches \@ "d MMM yyyy" may be different at your
location.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Rob]

Thanks, Graham. It worked! I needed those extra step-by-step
instructions
to make the change. Thanks again!

Rob

 

[Charles Kenyon]

You are using a DATE or TIME field rather than a CREATEDATE field. This
field should be put in the original template if possible (instead of
inserting using the keyboard shortcut or header/footer toolbar button).

In the document in question, press Alt-F9 to display field codes. Then
change the field to a CREATEDATE field, press F9 and then Alt-F9.

See http://addbalance.com/word/datefields1.htm for information on the
different kinds of datefields and how to format them.

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide


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