Auto numbered paragraphs in Word 2007

[smaruzzi]

I'm lost. I guess this is pretty simple in Word 2007, but cannot find a
solution. I based heading 1 on no-style, and all subsequent ones on thet
style. But it doesn't seem to "remember" the numbering sequence when i create
a paragraph of lower level.

Any idea on how to fix it?

Thanks, Stefano

 

[smaruzzi]

Pamc,

when should i select it? I thought the logical sequence of action would have
been:

- select heading one based on no style;
- remove any form of indemtation;
- set the numbering attribute (but multilevel is not accessible from within
it)
- select other lower heading levels, and base each one of the on the
previous style so that to "inherit" the numbering attribute.

Apparently it doesn't work like that.

Stefano

 

[Beth Melton]

If you need to make any customizations to the numbering scheme, again,
put
the cursor in the first heading 1, click the multilevel list icon, and
then
at the bottom of the list gallery choose Define new multilevel list. The
dialog that opens to take your settings looks very much like the one in
W2003.

Instead of using "Define New Multilevel List" use "Define New List Style".
Define New Multilevel List will enable you to define a new numbering scheme
but it doesn't provide a means to modify the scheme later -- you'd need to
use Define New Multilevel List again, create new numbering scheme, and cross
your fingers the one you didn't want is removed from the document and
doesn't come back to haunt you later in the form of spaghetti numbering.
Define New List Style also enables to define a new numbering scheme but it
also enables you to assign a name to your numbering scheme so it can be
modified later by right-clicking the thumbnail in the Multilevel List
gallery and then clicking Modify.

Note: After you select Define New List Style assign a name to your List
Style, click Format at the bottom and then click Numbering to access the
Multilevel List dialog box.
--
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx

 

[Stefan Blom]

If you carefully place the insertion point in the first top-level paragraph
of a numbered list, you can use the Define New Multilevel List dialog box to
modify an existing list. This approach is necessary if you are editing a
list created (without list styles) in an older version of Word.

Of course, for new lists in Word 2007, using list styles will be easier.

 

[Beth Melton]

Note the operative word is "carefully". ;-)

Ideally any unused list template will be deleted from the document after its
saved and closed but I've found this doesn't always work. Your list will
take on the newly defined modifications but the old list template remains in
the document even after its saved and closed. Note it doesn't appear under
"Lists in current document" but if you run: MsgBox
ActiveDocument.ListTemplates.Count it will show the additional list
templates. There's also the issue of using a List Style and adding more than
one list template to the document (it was 4 at one time now I think it's 2)
but unlike the Define New Multilevel List the count will at least remain
consistent.

This isn't easy to repro in newly created documents but if you have a
document that has numerous edits, starting/stopping numbering, etc, it's
easy to reproduce.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
https://mvp.support.microsoft.com/profile/Melton
What is a Microsoft MVP? http://mvp.support.microsoft.com/gp/mvpfaqs

Guides for the Office 2007 Interface:
http://office.microsoft.com/en-us/training/HA102295841033.aspx