Attaching music to a pps

[Guest]

I have attached a song to a pps and then emailed the pps to another computer and they do not hear the song as the slide show plays. If I email myself it works correctly. What am I missing or am I asking to much for the song and the pps together.

 

[Bill]

A wav file of less than 100 kb (unless you changed this setting in
PowerPoint) is imbedded in your presentation. Any wav file greater than 100
kb, or any midi file, etc. is linked. You would have to put the song in the
same folder as your presentation, insert your song on your slide, then send
both the PowerPoint file and the song through e-mail and have them save both
files to a folder and it will work fine.

Bill Foley
www.pttinc.com

I have attached a song to a pps and then emailed the pps to another

computer and they do not hear the song as the slide show plays. If I email
myself it works correctly. What am I missing or am I asking to much for the
song and the pps together.

 

[Bill]

The only file that can be "imbedded" is a WAV file that is less than your
setting under "Tools", "Options", "General" TAB. All others are linked
(mp3, midi). These files MUST be in the same folder as your presentation
(make a copy if necessary) before you insert the sound. Then if you send
your presentation you must include ALL linked files (which includes all
video file types).

Now what PowerPoint needs to see is that all linked files are in the same
location as the original, which is why it is always a good idea to put them
in the same folder as your PowerPoint file. When you e-mail a presentation
and sound(s), have the receiver, save all attachments to a specific folder,
then run the presentation. Reason being if you send them the PPT and
sound(s) and they try to open the PowerPoint from within e-mail, what folder
is this file in? Are the sounds still consider linked? Will they work? I
don't think so, but have never really tried that part. If your wave file is
slightly greater than 100 kB you can change the setting then insert the
sound and it will be imbedded. Downfall is that the PowerPoint file size
will include the size of the sound (wav file only) that you imbedded.
however, this isn't really any better than sending both files. So the
upside is that you only have to send the PowerPoint file if the wav file is
imbedded.

Hope this clarifies!

Bill Foley
www.pttinc.com

So if the wav file is larger then 100kb it must be attached as a file

attsachment with the presentation? Must it be a wav file and not mp3? or
does it make a difference..

 

[Steve Rindsberg]

So if the wav file is larger then 100kb it must be attached as a file
attsachment with the presentation? Must it be a wav file and not mp3? or does it
make a difference..

Not exactly. *By default* if it's larger than 100kb, it will be linked and the
link will almost surely break, at least some of the time, with some email
programs, no matter HOW you send it.

But if you choose Tools, Options, General Tab and plug in a wayhigh number for
"Link sounds with file size greater than ..." PowerPoint will embed WAV files
smaller than that new wayhigh number. You'll need to delete and re-insert the
sounds after you do this, since it only affects sounds you add from the time you
make the change onward.

With the sounds embedded rather than linked, you'll have the best possible shot at
having your presentation work as expected.

And it's got to be a WAV for this to work.

 

[John Langhans [MSFT]]

[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]

Hello,

When you send your presentation via e-mail only the presentation file is
sent (not any supporting linked content). Lots of different presentation
content is linked (instead of embedded) including:

* Movies - Always
* Sounds - Always if not *.WAV format
* Sounds - *.WAV files exceeding threshold specified in Tools -> Options
dialog.
* Pictures - If option to "Link" was chosen when inserting
* OLE Object - If option to "Link" was chosen when inserting

There are a variety of workarounds to make your presentations with linked
content more portable including:

* Whenever possible, don't use content that will be linked (only used
content that will be embedded such as *WAV files smaller than currently set
threshold)
* Prepare presentation for distribution using:
* Pack and Go (PPT 2002 and earlier, or
* Package for CD in PowerPoint 2003
* Distributing presentation in MHTML format (single file web page which
includes supporting linked content)

Of course, If you (or anyone else reading this message) feel strongly that
the option to embed other kinds of multimedia should be a built-in feature
in PowerPoint, don't forget to send your suggestion (in YOUR OWN WORDS,
please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm

 

[Guest]

THAT IS **EXACTLY** my problem. Did you ever get a response?

----- Michael wrote: ----

I have attached a song to a pps and then emailed the pps to another computer and they do not hear the song as the slide show plays. If I email myself it works correctly. What am I missing or am I asking to much for the song and the pps together.

 

[Guest]

Never mind... I finally figures this question/answer thing out. sorry.