Archiving vs. moving

[Guest]

When I want to offload old items from my mailbox, what is the difference
between using Outlook's Archiving feature and just moving them to a personal
folders file? The latter is often preferable because it is much faster, but
perhaps there are some advantages to using Archiving.

 

[neo [mvp outlook]]

Doing it manually gives you better control on what is moved. Other than
that, there isn't much of a difference. Outlook's archiving engine will
move items to a PST and/or delete.

 

[Guest]

Thanks, Neo, for your reply.

Did I hear right? Archiving may DELETE messages?! Why does it do this, and
how would one prevent it?

 

[neo [mvp outlook]]

Yep... its an option. Right click on a folder in Outlook and select
properties. Go to the archiving tab to see what options you have. (what is
marked on a folder overrides the global option @ tools > options > other >
auto archiving. note: assumed you are running outlook 98/2003. not
familiar with ol2007 new user interface.)

 

[Diane Poremsky]

it’s a folder option - most useful to empty deleted items and junk email
folders automatically.