Archiving other's mail

[Guest]

We had someone leave our office recently and I have access to their inbox. I
would like to archive their inbox separately to mine so that I don't
accidentally keep their mail and so that I can look through emails that are
from the period after they left the company.

I tried archiving but accidentally added it to my own pst file (I know, I
should have checked). Then outlook failed for some reason, the archiving
stopped, so I took the opportunity to re-activate the archiving using a
different .pst name. The process seems to have moved all the already
archived emails from the original .pst file and placed them into the new file
I created. (It has created a second archive folder (what I expected) and my
original folder is now empty and those emails are in the second
folder(unexpected).)

Is this "normal" behaviour (as far as I know I haven't played with the
archive settings apart from the date)? And is there a way to separate out my
ex-colleagues mail to archive independently of mine so that I can delete them
or remove them to a safe medium for "real" archiving?

My IT people set up the other inbox to become part of my account so that I
didn't have to switch identities all the time. I can also gain access to the
email box alone if that is the only work around. I am using Outlook 2000
with all updates.

I will also need a way of unmixing the two archived inboxes - is there a
rule similar to "archive all emails sent to x"? I have had a look at help and
this forum and I can't find an answer.

Thanks,

Fiona

 

[Guest]

If you have both archive files open in Outlook, you can sort each inbox by
the recipient name (or filter for the recipient name) and then drag items
between files.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Guest]

Thank you. That's such a sensible sugestion I'm embarrased I didn't think of
it myself

Fiona