Archive doesn't seem to be working

[Guest]

Using Outlook 2000 in a Corporate enviornment and our Mail boxes are limited
to 40meg on the exchange server. This is only a problem as our calendars now
about 30 meg and archiving seems to work but doesn't seem to reduce the size
of the calendar. What are we doing wrong..?

Is there a way to setup views to delete all the old calendar items at once..

thanks

 

[Brian Tillman]

Using Outlook 2000 in a Corporate enviornment and our Mail boxes are
limited to 40meg on the exchange server. This is only a problem as
our calendars now about 30 meg and archiving seems to work but
doesn't seem to reduce the size of the calendar. What are we doing
wrong..?

Is there a way to setup views to delete all the old calendar items at
once..

You sould switch your calendar to a list view, sort by end date and then
delete everything prior to now by clicking the first, then shift-clicking
the last to select everything in between and, finally, pressing Delete.

 

[Diane Poremsky [MVP]]

are the old items getting deleted? if not, the modified date is causing
problems.

you can create a custom view that only shows older items. Create it using a
table view and choose advanced tab on the filter options.

http://www.outlook-tips.net/howto/custom_views.htm

 

[Guest]

That works great. .thanks for the help

You sould switch your calendar to a list view, sort by end date and then
delete everything prior to now by clicking the first, then shift-clicking
the last to select everything in between and, finally, pressing Delete.

 

[Guest]

Thanks for the help and the link

are the old items getting deleted? if not, the modified date is causing
problems.

you can create a custom view that only shows older items. Create it using a
table view and choose advanced tab on the filter options.

http://www.outlook-tips.net/howto/custom_views.htm

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/

Using Outlook 2000 in a Corporate enviornment and our Mail boxes are
limited
to 40meg on the exchange server. This is only a problem as our calendars
now
about 30 meg and archiving seems to work but doesn't seem to reduce the
size
of the calendar. What are we doing wrong..?

Is there a way to setup views to delete all the old calendar items at
once..

thanks