Archive and PST file size on Outlook 2002

[Guest]

Hello, my personal folder file size (outlook.pst) has become quite big
(approx 1GB) When I archive some e-mails it creates and archive.pst file (in
my case approx 500MB) but then the size of outlook.pst remains the same as
before and keeps growing as new e-mails come in. It is my understanding that
archiving takes some e-mails out of outlook.pst to store them elsewhere (for
backup reasons as well) and thus keeps outlook.pst "small" not right? Thanks
for helping out. Marc.

 

[Roady [MVP]]

Yes, and the pst-file will shrink in time afterwards. To force it rightclick
the rot of your folderset-> Properties-> button Advaced-> button Compress
Now...

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
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[Brian Tillman]

Hello, my personal folder file size (outlook.pst) has become quite big
(approx 1GB) When I archive some e-mails it creates and archive.pst
file (in my case approx 500MB) but then the size of outlook.pst
remains the same as before and keeps growing as new e-mails come in.
It is my understanding that archiving takes some e-mails out of
outlook.pst to store them elsewhere (for backup reasons as well) and
thus keeps outlook.pst "small" not right?

You have to compact the PST in order for the size to shrink.
Right-click>Properties>Advanced>Compact Now

 

[Guest]

Ok, now you need to go to you offline folder settings under account
properties, and do a compact of the ost file.


Tools -> Accounts Properties -> Next -> Click on Microsoft Exchange(or the
account you are using -> Then click change -> More Settings -> Advanced
button -> Offline Folder File Settings -> Then click Compact now

That should lower the size of your ost file.

Toby


That should do it.

 

[Guest]

Gents!

Thank you very much, I'm impressed with this newsgroup, I'm a 1st time user.
I did see the "Compact" option and was going to try it. I'm still not clear
on why the outlook.pst file didn't shtink after I archived some 500MB worth
or e-mails. My understanding was it would take those 500MB out of my 1GB pst
file and I'd end up with an archive.pst and an outlook.pst both approx 500MB.
Again now I have an outlook.pst at 1GB and an archive.pst at 500MB whereas
before archiving, all I had was an outlook.pst at 1GB

Thanks for your time, G'day now, Marc.

"Toby" a écrit :

 

[Brian Tillman]

I'm still not clear on why the outlook.pst file didn't shtink after I
archived some 500MB worth or e-mails.

Eventually it would have, since Outlook periodically compacts the PST, but
shrinking a PST (and, more importantly, expanding it again when a new
message arrives) involves the file system and is relatively "expensive"; not
the most effecient use of the PST. When a message is deleted (and purged
from the Deleted Items folder), the space that it occupied in the PST is
simply marked as available (the message itself is still in the PST, but no
longer accessible). When another message arrives, it can get placed
immediately in that space (called "white space"), and a few internal
pointers adjusted so that the message becomes accessible. No file system
interaction at all and so much more efficient.