Archive an Archive?

[Andre]

LOL, i'm sure this will sound like a dumb idea but ...

I want to set up a sorta two tier archive system ...

Archive once to keep the PST folders small say keep everything within the
last 3 months

in the first archive have it accessable say for the last years worth of
email, but archive anything older then a year to a new archive folder that
can be burned off to a dvd or cd for filing..


Any thoughts or recommendations?

 

[Rod]

Use Auto-archiving feature in Outlook to do this. You could set it up so it
archives mail older than 12 months to a file named archive.pst and burn that
pst file to CDR. Open Outlook. Click Tools-> Options. Click the Other tab.
Find and click the AutoArchive button.

 

[Guest]

FYI Files on a CD are read only and Outlook requires read/write access. You
need to move the PST file to a hard drive and remove the read only attribute.

 

[Ben M. Schorr - MVP]

LOL, i'm sure this will sound like a dumb idea but ...

I want to set up a sorta two tier archive system ...

Archive once to keep the PST folders small say keep everything within the
last 3 months

in the first archive have it accessable say for the last years worth of
email, but archive anything older then a year to a new archive folder
that
can be burned off to a dvd or cd for filing..


Any thoughts or recommendations?

I do something sort of similar just using AutoArchive -- except I have it
just delete items that are too old from my Archive folder.

--
-Ben-
Ben M. Schorr, MVP-OneNote/Outlook
Operations Coordinator
Stockholm/KSG - Honolulu
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm

 

[Andre]

ok, so that was my biggest thing I guess, knowing that you can achive out of
the archive file into another one.

now does the archive file have to be opened to actually archive? Or can this
be dones as a task?

 

[Ben M. Schorr - MVP]

ok, so that was my biggest thing I guess, knowing that you can achive
out of
the archive file into another one.

now does the archive file have to be opened to actually archive? Or can
this
be dones as a task?

Well, you don't have to actually have an archive folder open, but the
Archive.pst file has to be part of your profile (as it is if you've opened
it once). AutoArchive will do the archiving on a schedule (every 5 days
or 14 days or 28 days or whatever you specify) without your intervention
if you like.

I don't have to do anything for it to archive my stuff - it just does it.

--
-Ben-
Ben M. Schorr, MVP-OneNote/Outlook
Operations Coordinator
Stockholm/KSG - Honolulu
Microsoft OneNote FAQ:
http://home.hawaii.rr.com/schorr/computers/onenotefaq.htm