applyng a multiple header row across pages in default table style

[noa]

Hello,

I want to set up the default table format on an RTF document that will take
the fist 2 rows in my table and repeat them as a header on all the pages the
table extends to.

so I need to know 2 things
1. how do i edit the default table style
2. is it possible to set the first 2 rows as the header.

the data in my table is generated automatically and I don't know in advance
how big it will be.

thank you

 

[Stefan Blom]

1. Use the Modify Style dialog box to modify a table style in Word. The
exact steps depend on your version of Word.

2. As far as I know, this is not possible in Word. The best you can do with
table styles is set the *first* row as a heading row. There are other
methods that can be used, such as AutoText (building blocks) or macros.

 

[Suzanne S. Barnhill]

Based on what I have read (and my experimentation), if you define formatting
for a heading row, apply the table style, and then select two rows as
heading rows, the heading row formatting will be applied to both.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

OK, that is good news. However, my point was that a table style cannot apply
the "Repeat as heading row..." setting *automatically* to more than the
first row.

 

[Suzanne S. Barnhill]

AFAICS it doesn't do it even for the first row. At least that's what
happened to me. I inserted a table, marked the first two rows as headings,
selected a table style with distinctive formatting for the heading row, and
applied it. Only the first row was formatted as a heading, so I clicked in
the second row to see if "Heading Rows Repeat" was checked. Not only was it
not checked, it wasn't available (indicating that the first row wasn't
marked as a heading row, either). When I selected the top two rows and
marked them as heading rows, then the heading row formatting was applied to
both.

I just tested this again with a new table (without marking any heading
rows). The table style *formats* the top row as a heading row but does not
enable "Heading Rows Repeat." Moreover, based on another test, applying the
table style disables "Heading Rows Repeat" when it has already been enabled.

The above applies to both Word 2003 and Word 2007 (with the distinction that
in Word 2007, the button is "Repeat Header Rows").

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

But you can modify the table style to include the setting (for the first
row): In the Modify Style dialog box, for "Apply formatting to," choose
"Header row." Then click Format, Table Properties. On the Row tab, select
"Repeat as header row at the top of each page" and then click OK twice. When
you create a table with the modified style, the "Repeat..." setting will be
applied automatically.

Note that I tested this in Word 2007; I don't know if it works properly in
Word 2003 as well.

 

[Suzanne S. Barnhill]

Ah, okay. I never use table styles, so I'd forgotten this.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

We all use table styles, in the sense that we can't get rid of them
completely.

But, like you, I don't (normally) choose to make use of them actively, no.

 

[Suzanne S. Barnhill]

Well, put it this way, I use Table Normal and apply my own paragraph styles
and direct formatting. I guess if I'd take the time to define a table style
for some documents (where the "style" would amount to a border under the
headings and one below the last row), it would save me some time, but mostly
my tables are borderless or have borders applied very selectively (for
forms, total lines, etc.).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

I don't create any "fancy" tables, either, so I manage very well without
table styles.

More importantly, since table styles mess with *text* formatting, I just
don't find it worth the effort to bother with them.

 

[Suzanne S. Barnhill]

Exactly. Shauna's article on that subject pretty much sums it up.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org