Hi-
#2 first- you can convert a label document form one layout to another, but
you lose all content when you do. However, you do not have a label
document... what you have is the result of either a merge document that was
done to combine the data with a label form _or_ a label form which had
content typed directly into it.
Either way, trying to make any layout changes to it or add content beyond a
single page is more trouble than starting over... yes you will have to retype
this one time, but (hopefully) never again. Here's what I suggest;
1- Create a new blank document & insert a 1-column table to start what we'll
call a data file. (If you need more 'fields' of information, use more
columns, but it doesn't sound like you'll need more than 1.) In the first row
of the table type in a caption - it doesn't matter what you call it, but this
will be the 'field name' for your data. Then type each body of content in
successive rows in the table, one after the other. Save & close the file
using whatever name you wish. For now let's just call it LabelList.
2- Create another new blank document and go to Tools>Letters and
Mailings>Mail Merge. Select Labels in the Task Pane and follow the
instructions to step #3. Click the Browse link and use the LabelList document
as the list of 'Recipients'. When you go to step #4 click the 'More items'
link, then click the 'Insert' button & click 'Close'. Make sure to then click
the 'Update all labels' button in the Task Pane then move on to step #6. If
you want to just print the labels, click the Print link, then close & save
(we'll call this file LabelForm). If you want to save a copy of the new label
document click 'Edit individual labels' instead. That will generate a new
file containing as many pages as necessary based on the number of labels to
be printed. Save that file to reprint from if you wish, but otherwise you
will _not_ have any further need for that file once your current set of
labels is printed.
If you ever need to add, remove or change the content of you labels &
reprint a new set, the label file you will edit is the one containing the
table referred to above as LabelList and then merge to the LabelForm document
again to generate the new labels. If you ever want to change to another new
style of label, convert LabelForm to whatever you wish, as it will _not_ have
any records in it.
You might also read up on Mail Merge in Word Help to see how you can sort &
select only certain 'records' in order to replace only 1 or 2 labels at a
time or just print the recently added items to labels without having to
reprint them all.
Good Luck |:>)
