Add BCC to Outlook Meeting Requests

[JRB]

I run an association and regularly schedule meetings. The members have asked
that I not display member's e-mail addresses because they are competitors. I
need to send BCC Outlook meeting requests. There is no way to do this. I can
create mail merges or attach a calendar to an outlook, but this is not
effective as it is not the same thing. If I create a distribution list,
anyone can get the list to display the e-mail addresses. None of these
work-arounds allow the BCC functionality as a previous version of Outlook
did. I need to populate their outlook when they accept the meeting and see
everyone who did and did not accept the invitation. Now I have to send 80
separate meeting request which is time consuming. I tried downloading a third
party application, but it did not work.

----------------
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http://www.microsoft.com/office/com...ecbc1&dg=microsoft.public.outlook.calendaring

 

[Diane Poremsky [MVP]]

use the resource field.
http://www.slipstick.com/calendar/ccmeeting.htm



--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
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[JRB]

Diane:
This suggestion from Jay does not work. Please stop posting it to replies.
For Outlook 2007, when you list the person as a resource, their e-mail
appears in the TO field and everyone can see their e-mail address. If you
list them as optional, everyone can see their name and contact info. I need
to BCC all contacts so no one but the meeting organizer can see the contact
info. Also the iCal work-around does not meet my needs. Thanks for trying.

use the resource field.
http://www.slipstick.com/calendar/ccmeeting.htm



--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

I run an association and regularly schedule meetings. The members have
asked
that I not display member's e-mail addresses because they are competitors.
I
need to send BCC Outlook meeting requests. There is no way to do this. I
can
create mail merges or attach a calendar to an outlook, but this is not
effective as it is not the same thing. If I create a distribution list,
anyone can get the list to display the e-mail addresses. None of these
work-arounds allow the BCC functionality as a previous version of Outlook
did. I need to populate their outlook when they accept the meeting and see
everyone who did and did not accept the invitation. Now I have to send 80
separate meeting request which is time consuming. I tried downloading a
third
party application, but it did not work.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...ecbc1&dg=microsoft.public.outlook.calendaring

 

[Diane Poremsky [MVP]]

It works just fine for me. You will see the names but the recipients will
not. (Assuming you remove the names from the location field).

The screenshots at
http://www.xsolive.com/Outlook Screen shots/Forms/DispForm.aspx?ID=89
show you what the recipients see.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Diane:
This suggestion from Jay does not work. Please stop posting it to replies.
For Outlook 2007, when you list the person as a resource, their e-mail
appears in the TO field and everyone can see their e-mail address. If you
list them as optional, everyone can see their name and contact info. I
need
to BCC all contacts so no one but the meeting organizer can see the
contact
info. Also the iCal work-around does not meet my needs. Thanks for trying.

use the resource field.
http://www.slipstick.com/calendar/ccmeeting.htm



--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

I run an association and regularly schedule meetings. The members have
asked
that I not display member's e-mail addresses because they are
competitors.
I
need to send BCC Outlook meeting requests. There is no way to do this.
I
can
create mail merges or attach a calendar to an outlook, but this is not
effective as it is not the same thing. If I create a distribution list,
anyone can get the list to display the e-mail addresses. None of these
work-arounds allow the BCC functionality as a previous version of
Outlook
did. I need to populate their outlook when they accept the meeting and
see
everyone who did and did not accept the invitation. Now I have to send
80
separate meeting request which is time consuming. I tried downloading a
third
party application, but it did not work.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...ecbc1&dg=microsoft.public.outlook.calendaring

 

[Tom Rutter]

The reason it seems to work for some and not others is because the LOCATION
needs to be filled in. If there is no location mentioned, all the email
addresses automatically go there, and in turn, show up on the invitation.
Put in a location, and when you send the invite, you will be asked to "update
location" with the location you typed in with the addition of all the email
addresses. Say "no" to that, and you'll be fine. Test it out to verify your
situation, but that's what I've found to work perfectly.

It works just fine for me. You will see the names but the recipients will
not. (Assuming you remove the names from the location field).

The screenshots at
http://www.xsolive.com/Outlook Screen shots/Forms/DispForm.aspx?ID=89
show you what the recipients see.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Diane:
This suggestion from Jay does not work. Please stop posting it to replies.
For Outlook 2007, when you list the person as a resource, their e-mail
appears in the TO field and everyone can see their e-mail address. If you
list them as optional, everyone can see their name and contact info. I
need
to BCC all contacts so no one but the meeting organizer can see the
contact
info. Also the iCal work-around does not meet my needs. Thanks for trying.

use the resource field.
http://www.slipstick.com/calendar/ccmeeting.htm



--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


I run an association and regularly schedule meetings. The members have
asked
that I not display member's e-mail addresses because they are
competitors.
I
need to send BCC Outlook meeting requests. There is no way to do this.
I
can
create mail merges or attach a calendar to an outlook, but this is not
effective as it is not the same thing. If I create a distribution list,
anyone can get the list to display the e-mail addresses. None of these
work-arounds allow the BCC functionality as a previous version of
Outlook
did. I need to populate their outlook when they accept the meeting and
see
everyone who did and did not accept the invitation. Now I have to send
80
separate meeting request which is time consuming. I tried downloading a
third
party application, but it did not work.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...ecbc1&dg=microsoft.public.outlook.calendaring

 

[Diane Poremsky [MVP]]

Correct, you need to remove the names from the location and put a location
in the field.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

The reason it seems to work for some and not others is because the
LOCATION
needs to be filled in. If there is no location mentioned, all the email
addresses automatically go there, and in turn, show up on the invitation.
Put in a location, and when you send the invite, you will be asked to
"update
location" with the location you typed in with the addition of all the
email
addresses. Say "no" to that, and you'll be fine. Test it out to verify
your
situation, but that's what I've found to work perfectly.

It works just fine for me. You will see the names but the recipients
will
not. (Assuming you remove the names from the location field).

The screenshots at
http://www.xsolive.com/Outlook Screen shots/Forms/DispForm.aspx?ID=89
show you what the recipients see.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

Diane:
This suggestion from Jay does not work. Please stop posting it to
replies.
For Outlook 2007, when you list the person as a resource, their e-mail
appears in the TO field and everyone can see their e-mail address. If
you
list them as optional, everyone can see their name and contact info. I
need
to BCC all contacts so no one but the meeting organizer can see the
contact
info. Also the iCal work-around does not meet my needs. Thanks for
trying.

:

use the resource field.
http://www.slipstick.com/calendar/ccmeeting.htm



--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



Exchange Messaging Outlook newsletter:
(e-mail address removed)




You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


I run an association and regularly schedule meetings. The members
have
asked
that I not display member's e-mail addresses because they are
competitors.
I
need to send BCC Outlook meeting requests. There is no way to do
this.
I
can
create mail merges or attach a calendar to an outlook, but this is
not
effective as it is not the same thing. If I create a distribution
list,
anyone can get the list to display the e-mail addresses. None of
these
work-arounds allow the BCC functionality as a previous version of
Outlook
did. I need to populate their outlook when they accept the meeting
and
see
everyone who did and did not accept the invitation. Now I have to
send
80
separate meeting request which is time consuming. I tried
downloading a
third
party application, but it did not work.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to
the
suggestions with the most votes. To vote for this suggestion, click
the
"I
Agree" button in the message pane. If you do not see the button,
follow
this
link to open the suggestion in the Microsoft Web-based Newsreader
and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...ecbc1&dg=microsoft.public.outlook.calendaring