Accessing Hidden Fields

[Guest]

Many times, I download data from the web into Outlook by contact capturing
software. Then I export those contacts from Outlook into Access. I notice
there are over 50 hidden fields that I don't see in the Detailed Business
Card View, such as birthday, anniversary, the person's assistant information,
etc. How do you access those fields in case you want to use them? One field
in particular that I find useful is the BusinessPhone2 field. Where is it?


Thanks.

 

[Judy Gleeson \(MVP Outlook\)]

In a table view such as Phone List, you can use the Field Chooser to add any
fields to the table. Turn on the Advanced Toolbar and use the Field
Chooser. It defaults to Frequently USed Fields, but you can change it to
show all Contacts Fields.

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

In mathematics you don't understand things. You just get used to them.
Johann von Neumann (1903 - 1957)

 

[Guest]

Thanks for your reply.

This is very interesting. Why would Microsoft have all these fields
available, but make it so hard to access and use them?

 

[Judy Gleeson \(MVP Outlook\)]

Have you ever been trained in how to use Outlook? It's a huge and
complicated programme. Most of the best stuff is well hidden. 2007 attempts
to remedy this.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles here: www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

In mathematics you don't understand things. You just get used to them.
Johann von Neumann (1903 - 1957)

 

[Guest]

No, I have not been trained in Outlook. It seems so easy by using common
sense, but I guess I am wrong. I will take a look at your website and
article. Thanks.