Contact Fields Missing

[Apostolis K.]

Hallo all,

I like having Outlook reminding me when the birthdays or anniversaries
of my contacts occurs. This can be achieved when defining the fields
"Birthday" and "Anniversary" in the tab "Details" of a common Outlook
Contact. When saving changes then automaticaly two reccuring events of the
corresponded dates of birthday and annversary are added in the Outlook
Calendar.

However when importing contacts from Outlook Express, these two fields
are emptied by default. If trying importing a single .vcf card, or even if
draging-droping contacts manualy from the Address Book to Outlook Contacts
folder, only the "Birthday" field is completed.

Is there any way importing contacts from Outlook Express to Outlook with
both fields completed?

Thanks in advance,
Apostolis K.

 

[Diane Poremsky [MVP]]

Can you export from OE to a text file and retain the contents of the field?

Are you using Outlook's Import menu? If you export from OE to OL, are the
contents retained?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[Guest]

Hi,

My office recently went from a Lotus Notes to an Outlook platform, so I've
had to do this very recently. I think this is what you need.

We were advised to export all our contacts into an excel file (file/import
export, then follow the wizard).

When it came to importing them into Outlook, we used the wizard from Outlook
Contacts again. Use file/ Import export (this fires the wizard), choose
Import from another file format, choose excel, find your contacts list, then
on the last page when it displays the finish button rather than the next
button, there is also a button called "Map Custom Fields". It is on the
right hand side in Outlook 2003.

Pressing this brings up a dialogue box with two sides. The left hand side
shows the fields available FROM your original contacts list (labelled
values), the right hand side shows the fields available in outlook (called
field which shows you where the information is being imported to) and a
second column called "mapped from" which will correspond to fields in the
left hand side.

Scroll down the right hand side list and make sure that there is a "field"
called birthdays or anniversary. Then check that the "mapped from" column
(beside it) has something written there (usually birthday or anniversary).
If not, find it on your "value" column (left hand side), drag it from the
left hand column to the appropriate place in the right hand column. It
should now have a value in the "mapped from" field. Make sure all the values
in the left hand side are in their appropriate locations in the right hand
side and then you can click OK and then finish.

Your contacts should now import as you expect them to. You may find that
you have to delete your contacts list that you already have and effectively
re-import the whole lot, but try it without this step first. I hope this
helps.

 

[Apostolis K.]

I can export to comma separated values (.csv) from OE and import to OL the
same format. However it doesn't map correctly the fields of the OE contacts
to OL contacts and the result is finaly having all my contacts imported to
OL but for each contact ALL the contents (First Name, Last Name, Address,
Zip Code etc.) go to the "Name" field.

Can you export from OE to a text file and retain the contents of the
field?

Are you using Outlook's Import menu? If you export from OE to OL, are the
contents retained?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Hallo all,

I like having Outlook reminding me when the birthdays or anniversaries
of my contacts occurs. This can be achieved when defining the fields
"Birthday" and "Anniversary" in the tab "Details" of a common Outlook
Contact. When saving changes then automaticaly two reccuring events of
the corresponded dates of birthday and annversary are added in the
Outlook Calendar.

However when importing contacts from Outlook Express, these two fields
are emptied by default. If trying importing a single .vcf card, or even
if draging-droping contacts manualy from the Address Book to Outlook
Contacts folder, only the "Birthday" field is completed.

Is there any way importing contacts from Outlook Express to Outlook
with both fields completed?

Thanks in advance,
Apostolis K.

 

[Diane Poremsky [MVP]]

did you try mapping the fields? opening the file in excel to verify they are
delimited in the correct places?

--

I can export to comma separated values (.csv) from OE and import to OL the
same format. However it doesn't map correctly the fields of the OE contacts
to OL contacts and the result is finaly having all my contacts imported to
OL but for each contact ALL the contents (First Name, Last Name, Address,
Zip Code etc.) go to the "Name" field.

Can you export from OE to a text file and retain the contents of the
field?

Are you using Outlook's Import menu? If you export from OE to OL, are the
contents retained?

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

Hallo all,

I like having Outlook reminding me when the birthdays or
anniversaries of my contacts occurs. This can be achieved when defining
the fields "Birthday" and "Anniversary" in the tab "Details" of a common
Outlook Contact. When saving changes then automaticaly two reccuring
events of the corresponded dates of birthday and annversary are added in
the Outlook Calendar.

However when importing contacts from Outlook Express, these two
fields are emptied by default. If trying importing a single .vcf card,
or even if draging-droping contacts manualy from the Address Book to
Outlook Contacts folder, only the "Birthday" field is completed.

Is there any way importing contacts from Outlook Express to Outlook
with both fields completed?

Thanks in advance,
Apostolis K.