2 formulas needed same workbook

[Doehead]

Hi all,

I am trying to copy a complete row of data to another sheet when it meets
the criteria:

Source data is in sheet: Master, cols A to AU,
data from row 2 down, with key col X & criteria value: Closed

On new sheet: Closed
Placed in A2:
=IF(Master!X2="","",IF(OR(Master!F2=â€Closedâ€),ROW(),""))
Left A1 blank

In B2:
=IF(ROWS($1:1)>COUNT($A:$A),"",INDEX(x!A:A,SMALL($A:$A,ROWS($1:1))))

This formula has worked for me in the past for another workbook when I have
had to copy over a complete row to another sheet.

Bigger problem….I have been asked to copy only certain columns to a
different sheet in the same workbook.

Again source data is in sheet: Master, cols A to AU
Data from row 2 down, with key col Y & criteria value: Yes

On sheet: Women’s Health
Need to copy only columns B through W plus AG,AJ,AL,AN,AP,AR and AT when the
column Y criteria is Yes.

There is actually 5 other sheets they want me to create using different
criteria, can Excel do this?

I do not how to do macros or VB, please help. Thanks

 

[Otto Moehrbach]

Do you want the destination columns to be the same columns as the Source
columns or do you want to copy the Source columns then paste them in
sequential columns? Starting with what Destination column? HTH Otto

 

[Doehead]

Hi Otto,

I want the destination columns to only include specific source columns.

Source columns: A through to AU
Destination columns: would start at A but would copy over B through W plus
AG,AJ,AL,AN,AP,AR and AT from the source spreadsheet.

I have created the destination header row to match the specific source
header titles that I need in the destination spreadsheet.

Does this make sense? Thanks, Doehead

 

[Otto Moehrbach]

Let me explain what I mean. Let's say you want to copy 15 columns, or 30
columns, or 50, it doesn't matter. They are not sequential columns, maybe
some are, and they are scattered all over the place, just like your source
columns are. Copying those columns is easy in VBA. OK, we're done with
copying. Now let's talk about pasting all this data we just copied. This
is the question I have. A pasting question. Do you want to paste these
umpteen columns of data into sequential columns? That is easy in VBA. Or
do you want them pasted into non-sequential columns? If so, what columns?
HTH Otto

 

[Doehead]

Hi Otto, thanks for replying, I would want to paste them in sequential
columns on the new spreadsheet.

 

[Otto Moehrbach]

Here is a macro to do what you want. This macro is just for the "Women's
Health" sheet and for the condition of column Y being "Yes". Note that your
file must have a sheet named "Master" and another sheet named "Women's
Health".
You said that you need to do 5 other sheets using different criteria. That
can all be done with just one macro. Tell me what the sheet names are and
what the criteria is. Do you want the same columns copied or does that
change also? What version of Excel are you using?
You said that you don't know macros (VBA).
David McRitchie has some notes for getting started with macros at:

http://www.mvps.org/dmcritchie/excel/getstarted.htm


Sub CopyYes()
Dim rRowRng As Range
Dim rColY As Range
Dim i As Range
Dim Dest As Range
Application.ScreenUpdating = False
Sheets("Master").Select
Set rRowRng = Range("B1:W1,AG1,AJ1,AL1,AN1,AP1,AR1,AT1")
Set rColY = Range("Y2", Range("Y" & Rows.Count).End(xlUp))
With Sheets("Women's Health")
Set Dest = .Range("A" & Rows.Count).End(xlUp).Offset(1)
End With
For Each i In rColY
If UCase(i.Value) = "YES" Then
rRowRng.Offset(i.Row - 1).Copy Dest
Set Dest = Dest.Offset(1)
End If
Next i
Application.ScreenUpdating = True
End Sub

 

[Doehead]

Hi Otto, thank you for all your work on this Macro but it is not doing
anything. I copied the macro under sheet Women's Health nothing... deleted
then copied under sheet Master nothing...... then deleted and copied under
the workbook. Is it because on the Master sheet column A has a unique record
number that I did not want to copy over to Women's Health? I did change the
macro columns as I was off one column after I added the URN column(A):

Sub CopyYes()
Dim rRowRng As Range
Dim rColZ As Range
Dim i As Range
Dim Dest As Range
Application.ScreenUpdating = False
Sheets("Master").Select
Set rRowRng = Range("B1:X1,AH1,AK1,AM1,AO1,AQ1,AS1,AU1")
Set rColZ = Range("Z2", Range("Z" & Rows.Count).End(xlUp))
With Sheets("Women's Health")
Set Dest = .Range("A" & Rows.Count).End(xlUp).Offset(1)
End With
For Each i In rColZ
If UCase(i.Value) = "YES" Then
rRowRng.Offset(i.Row - 1).Copy Dest
Set Dest = Dest.Offset(1)
End If
Next i
Application.ScreenUpdating = True
End Sub

Thanks for the website .......... looks scary but will start to look through
it. Janice

 

[Otto Moehrbach]

What do you mean when you say "copied the macro under sheet Women's Health"?
What exactly did you do? Give me a step-by-step. Did you run the macro?
Otto

 

[Doehead]

Hi Otto,

I right mouse clicked on the Women's Health tab / clicked view code / pasted
your calculation / closed the workbook / reopened and enabled macros when
asked...I am assuming the macro ran. Also I am using Excel 2003. Did I do it
right? Janice

 

[Gord Dibben]

Otto's macro should be stored in a general module and is run manually by
Tools>Macro>Macros. Select and run.

It is not event code so won't run automatically.


Gord Dibben MS Excel MVP

 

[Otto Moehrbach]

Gord is right. Come back if you need more. Otto

Otto's macro should be stored in a general module and is run manually by
Tools>Macro>Macros. Select and run.

It is not event code so won't run automatically.


Gord Dibben MS Excel MVP

 

[Doehead]

Thanks Gary I did it!!!!! With a bit of searching on 'how to'.

Otto, I have a few more questions before I leave you alone:

What this gal is trying to do is enter all information on a Master sheet.
From there she wanted me to create separate sheets for other end users
(basically viewing and printing purposes only) plus a "closed" sheet; that
way she can autofilter on "Open" and only see in the Master what is
outstanding (I have done the closed sheet using the IF statement).

1. I am assuming that I can use your macro (with minor changes to column
names) to create the same results in Women's Health for the other worksheets
correct?

2. I have tested the workbook and unless you run the macro everytime it does
not automatically update the Women's Health sheet. Can we automate it? (if
you think am slow, wait til I have to explain to the end users or the gal
what they have to do to see updated info in the spreadsheets!).

3. Also I am curious from my searches........ to leave basically all
formating as 'general', which I have except for date field. Why is that?

Thanks again for your assistance. Janice

 

[Otto Moehrbach]

Janice

You say:

Also I am curious from my searches........ to leave basically all

formatting as 'general', which I have except for date field. Why is that?

I don't know what you were reading. Basically, you should format whatever
cells/columns/rows/sheets the way you want. Only if you don't have a
specific format in mind should you leave it in General.



You say:

.. I have tested the workbook and unless you run the macro every time it does

not automatically update the Women's Health sheet. Can we automate it? (if

you think am slow, wait til I have to explain to the end users or the gal

what they have to do to see updated info in the spreadsheets!).

Yes, you can automate it, but you must tie the running of the macro to some
event that Excel recognizes. Excel recognizes many events. Some examples
are:

Opening the file

Closing the file

Saving the file

Printing something from the file

Selecting a cell

Making a cell entry

Selecting a sheet

Many more

Excel will do anything you want (run the macro) when an event of your
choosing occurs. So the ball is back in your court: When do you want this
macro to run?



You say:

I am assuming that I can use your macro (with minor changes to column

names) to create the same results in Women's Health for the other worksheets

correct?

Yes, you can, as long as you make the necessary changes. But why not make
Excel do the work for you? I can write the macro to do all the sheets at
one time. If you want this, are the columns to be copied the same in each
case? If not, what are the columns for each sheet? What are the other
sheet names? Otto

 

[Doehead]

Thanks for your response Otto, I have given this information to the gal so
she can make the decision on what columns to show on each sheet and what
event she wants to trigger updating the sheets (she has already changed her
mine on the Women's Health sheet). I will respond once she has decided.

Until then thanks for all your help, I have learned a lot in this past week.
Janice

 

[Otto Moehrbach]

Janice
If you wish, we can do this with email. My email address is
(e-mail address removed). Remove the "extra" from this address. Otto

 

[Doehead]

Thanks Otto, I should have all the specifications by Tuesday will email then.
Janice