WORD creates a profile on each document and you must set the
permissions allowed on the document.
From WORD Help*****
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Keep your Word documents secure
Microsoft Word provides several security and document
protection features. You can do any of the following to
protect your documents and the information they contain.
Protect against macro viruses
For the best protection against macro viruses, you should
purchase and install specialized antivirus software.
You can also use the following methods in Word:
Set the macro security level
1.. On the Tools menu, click Options.
2.. Click the Security tab.
3.. Under Macro Security, click Macro Security.
4.. Click the Security Level tab, and then select the
security level you want to use.
Warn about installed templates and add-ins that contain
macros
Depending on your macro security setting, when you open a
macro, you will receive a warning and the macro may be
disabled for installed templates and add-ins (including
wizards).
1.. On the Tools menu, click Options, and then click the
Security tab.
2.. Under Macro Security, click Macro Security.
3.. Click the Trusted Sources tab.
4.. Clear the Trust all installed add-ins and templates
check box.
Note All templates, add-ins, and macros shipped with
Microsoft Office XP are digitally signed by Microsoft. Once
you add Microsoft to your list of trusted sources for one of
these installed files all subsequent interaction with these
files will not generate messages.
Digitally sign macros
You digitally sign a file or a macro project by using a
digital certificate.
1.. If you don't already have a digital certificate, you
must obtain one.
How?
You can obtain a digital certificate from a commercial
certification authority, such as VeriSign, Inc., or from
your internal security administrator or Information
Technology (IT) professional. Or, you can create a digital
signature yourself using the Selfcert.exe tool.
To learn more about certification authorities that offer
services for Microsoft products, see the Microsoft Security
Advisor Web site.
Notes
a.. The hyperlink in this topic goes to the Web. You can
switch back to Help at any time.
b.. Because a digital certificate you create yourself
isn't issued by a formal certification authority, macro
projects signed by using such a certificate are referred to
as self-signed projects. Depending on how Microsoft Office
digital-signature features are being used in your
organization, you might be prevented from using such a
certificate, and other users might not be able to run
self-signed macros for security reasons.
2.. Open the file that contains the macro project you want
to sign.
3.. On the Tools menu, point to Macro, and then click
Visual Basic Editor.
4.. In the Project Explorer, select the project you want
to sign.
5.. On the Tools menu, click Digital Signature.
6.. Do one of the following:
a.. If you haven't previously selected a digital
certificate or want to use another one, click Choose, select
the certificate, and then click OK twice.
b.. To use the current certificate, click OK.
Tips
a.. Sign macros only after your solution has been tested
and is ready for distribution, because whenever code in a
signed macro project is modified in any way, its digital
signature is removed. However, if you have the proper
digital certificate on your computer, the macro project will
automatically be resigned when saved.
b.. If you want to prevent users of your solution from
accidentally modifying your macro project and invalidating
your signature, lock the macro project before signing it.
Your digital signature says only that you guarantee that
this project is safe. It does not prove that you wrote the
project. So locking your macro project doesn't prevent
another user from replacing the digital signature with
another signature. Corporate administrators might re-sign
templates and add-ins so that they can control exactly what
users may run on their computers.
c.. If you create an add-in that adds code to a macro
project, your code should determine if the project is
digitally signed and notify the user of the consequences of
modifying a signed project before continuing.
Protect a document from unauthorized changes
Do any of the following:
Seal your document with a digital certificate
You digitally sign a file or a macro project by using a
digital certificate.
1.. If you don't already have a digital certificate, you
must obtain one.
How?
You can obtain a digital certificate from a commercial
certification authority, such as VeriSign, Inc., or from
your internal security administrator or Information
Technology (IT) professional. Or, you can create a digital
signature yourself using the Selfcert.exe tool.
To learn more about certification authorities that offer
services for Microsoft products, see the Microsoft Security
Advisor Web site.
Notes
a.. The hyperlink in this topic goes to the Web. You can
switch back to Help at any time.
b.. Because a digital certificate you create yourself
isn't issued by a formal certification authority, macro
projects signed by using such a certificate are referred to
as self-signed projects. Depending on how Microsoft Office
digital-signature features are being used in your
organization, you might be prevented from using such a
certificate, and other users might not be able to run
self-signed macros for security reasons.
2.. On the Tools menu, click Options, and click the
Security tab.
3.. Click Digital signatures.
4.. Click Add.
5.. Select the certificate you want to add, and then click
OK.
Require a password to open or modify a document
When you create a password, write it down and keep it in a
secure place. If you lose the password, you cannot open or
gain access to the password-protected document.
1.. Open the file.
2.. On the Tools menu, click Options, and then click
Security.
3.. Do one of the following:
Create a password to open
1.. In the Password to open box, type a password, and
then click OK.
2.. In the Reenter password to open box, type the
password again, and then click OK.
Create a password to modify
1.. In the Password to modify box, type a password, and
then click OK.
2.. In the Reenter password to modify box, type the
password again, and then click OK.
Tip
To create a long password - up to 255 characters - click
Advanced, and select an RC4 encryption type.
Have Microsoft Word recommend opening a document as
read-only
You can suggest, but not require, that users open a document
as read-only. If a user opens the document as read-only and
changes it, that person can save the document only by giving
it a different file name.
1.. On the Tools menu, click Options.
2.. Click Security.
3.. Select the Read-only recommended check box, and then
click OK.
4.. Click Save.
Prevent users from changing a form
You can protect a form when it is in progress, and also
protect the final version to prevent users from making
changes as they fill it out.
Protect a form as you are designing or changing it
This method provides a helpful way to test how the final
version of the form will work.
a.. On the Forms toolbar, click Protect Form .
Note In previous versions of Microsoft Word, if you
protected a form after making changes, all form fields were
automatically reset to their original state. In this
version, that does not occur. You can manually reset form
fields by clicking Reset Form Fields on the Forms toolbar.
Prevent users from making changes to a form
Before you distribute a form that users will view and
complete in Microsoft Word, you must protect it so that
users can enter information only in the designated areas.
Note When you protect a document by using the following
method, any information in form fields will be reset.
1.. On the Tools menu, click Protect Document.
2.. Click Forms.
3.. To assign a password to the form so that users who
know the password can remove the protection and change the
form, type a password in the Password (optional) box. Users
who don't know the password can still enter information in
the form fields.
4.. To protect the entire form, click OK.
To protect only parts of a form, those parts must be in
separate sections. Click Sections, and then clear the check
boxes of the sections you don't want to protect.
Tip
Users can check spelling and grammar in unprotected sections
of a form. For example, in an employee review form, you
might not protect a section designated for employee
comments. Users can proof their text in that section before
submitting the form.
Protect for comments and tracked changes
1.. On the Tools menu, click Protect Document.
2.. Do one of the following:
a.. To let reviewers change the document by inserting
comments and tracked changes, click Tracked changes.
b.. To let reviewers only insert comments, click
Comments.
a.. To let authorized reviewers unprotect the document,
type a password in the Password box.
--
The people think the Constitution protects their rights;
But government sees it as an obstacle to be overcome.
message
| check the drive permissions. The default is read only to
everyone so you may
| need to change that. Everything on the drive would inherit
permissions.
|
| "Harry Keck" wrote:
|
| > I am running XP Professional, and I have a secondary
ntfs hard drive. If I
| > log in with my user account and create a Word document
and save it on the
| > secondary drive, log out, and then log in with a
different user account, I
| > can open the document, but when I try to save, I am not
allowed, because the
| > document is set to read only, and I can not change it.
I can not see
| > anything peculiar in the permissions for the folder or
the document. What
| > can I do to allow different users to edit my documents?
Thanks.
