What is the best way to back up Outlook files?

[Guest]

Hi,

Outlook 2007 - what's the best way to backup the address book and emails? I
know how to backup to the hard drive but what about to a CD? The address book
is more crucial than the emails but it would be nice to have both in case the
computer crashes or gets fried.

Thanks.

 

[benson.ryan]

Hi,

Outlook 2007 - what's the best way to backup the address book and emails? I
know how to backup to the hard drive but what about to a CD? The address book
is more crucial than the emails but it would be nice to have both in case the
computer crashes or gets fried.

Thanks.

An easy way to back up your emails is to go to.
File > Import & Export
This will bring up the Import & Export Wizard.
You'll want to click on "Export to file" then Next
Then click on "Personal Folder File (.pst)" then Next
This will then show all of your Folders in your mailbox.
You may select the entire mailbox or specific folders. You can check
the "include subfolders" if you have a folder system with subfolders
you want to backup.
Lets just say you chose the entire mailbox.
Click the mailbox in the dialog box, then Next.
The past section will let you select where you want your Personal
Folder File to save to.
And if you want to Overwrite duplicates, etc.
After you select Finish it will back up all of the emails selected
into that Personal Folder File.
Which you can import at any time if you wish to reformat, or use in
case of a system failure.

I'll have to look up backing up an address book. I havent had the need
since our outlook is on the exchange server.

 

[Roady [MVP]]

That is a really bad way to "backup" your information as an Export isn't the
same as an actual backup.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003


-----

 

[Roady [MVP]]

See http://www.howto-outlook.com/howto/backupandrestore.htm

 

[Sue Mosher [MVP-Outlook]]

Exporting does not produce a backup, because it exports only visible data, not the many hidden settings, such as rules and views. The only way to back up the file is to ... back up the file as you would any other file, by making a copy of it. Check out the link that Roady posted.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54