using Word in a 'semantic' way

[Roel Vanhout]

Hi,

Are there any settings or websites with tips on how to use Word more as
a 'semantic' word processor? I would be happy if there was a way to turn
off the 'automatic generation of styles' 'feature'. What I mean is the
following: when I create a style that I call 'important' and I make it
red and bold, and I select a word and make it in the style 'Important';
and then select a couple of letters in the word and make it green, a
style is created called 'Important + green'. I don't want that, I want
it to be impossible to set settings that do not conform to any text that
I explicitly defined. This is particularly annoying when
copy-and-pasting html; that creates a load of styles that I don't want.
Also when I delete a style, I'd like to be able to enter a style that I
want to replace the one that I deleted with; the current behaviour
resets the style of text to 'Normal' after which I have to hunt through
my whole document finding text that previously was of the style that I
deleted. Thanks.

cheers,

roel

 

[Suzanne S. Barnhill]

On the Edit tab of Tools | Options, clear the box for "Keep track of
formatting."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Klaus Linke]

Hi,

Are there any settings or websites with tips on how to use Word more as a
'semantic' word processor? I would be happy if there was a way to turn off
the 'automatic generation of styles' 'feature'. What I mean is the
following: when I create a style that I call 'important' and I make it red
and bold, and I select a word and make it in the style 'Important'; and
then select a couple of letters in the word and make it green, a style is
created called 'Important + green'.

No, it isn't. The pane is called "Styles and *formatting* pane", and it
shows manual formatting, too, if you have "Keep track of formatting"
checked, as Suzannes reply indicated.
You can see what's a style from the little symbols on the right (¶, ª).

I don't want that, I want it to be impossible to set settings that do not
conform to any text that I explicitly defined.

Then don't use manual formatting! It's your choice wherther you want to mess
up your document. Word won't keep you from doing so unless you explicitly
tell it to. In Word2003, you can limit your formatting to a specific set of
styles.
Clearing the check mark in "Tools > Edit > Keep track of formatting" will
just hide the mess you make.

This is particularly annoying when copy-and-pasting html; that creates a
load of styles that I don't want.

Completely different, and that doesn't "create" any styles either.
Pasted HTML can come with its own styles. If you don't want those, "paste
special" as plain text, and then apply your own styles.

Also when I delete a style, I'd like to be able to enter a style that I
want to replace the one that I deleted with; the current behaviour resets
the style of text to 'Normal' after which I have to hunt through my whole
document finding text that previously was of the style that I deleted.
Thanks.

With that, I very very much agree!!

Cheers,
Klaus

 

[Roel Vanhout]

On the Edit tab of Tools | Options, clear the box for "Keep track of
formatting."

Aha, is that what that means! Thank yuo very much!


cheers,

roel

 

[Roel Vanhout]

No, it isn't. The pane is called "Styles and *formatting* pane", and it
shows manual formatting, too, if you have "Keep track of formatting"
checked, as Suzannes reply indicated.
You can see what's a style from the little symbols on the right (¶, ª).

Aha I never knew what those signs meant, but indeed, now I see.

Completely different, and that doesn't "create" any styles either.
Pasted HTML can come with its own styles. If you don't want those, "paste
special" as plain text, and then apply your own styles.

Ok thanks, I'll do that from now on



cheers,

roel