Word 2007: How to Delete Table Styles from Gallery

[leewilmott]

I am using Word 2007 SP2.

I am in the process of creating a Word template for our organisation.

I have created a Table Style and wish to delete all the other built-in table
styles from the gallery so that our users only select table styles that have
been approved.

Deleting Text Styles from the Gallery is easy and obvious...ie. "Right click
it from the Gallery and select 'Remove from Quick Style Gallery'".

....but...how do I remove the Table Styles from the Quick Style Gallery?

Can anyone help me?

Many thanks,

Lee

 

[Stefan Blom]

As far as I know, you cannot hide the built-in table styles. :-(

 

[Jay Freedman]

I think you can -- at least it looks like it to me, though this isn't an
area I've studied much.

Open the Styles pane (Ctrl+Alt+Shift+S) and click the Manage Styles button
at the bottom. Click the Restrict tab of the dialog. Set the sort order to
"By type". Select the table styles -- all the ones that start with Colorful,
Dark, Light, or Medium -- and then click the Restrict button. When you click
OK (and optionally supply a password), those styles will disappear from the
Table Styles gallery.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Stefan Blom]

You are right: it does work.

I thought I tested exactly what you suggested yesterday, but apparently I
overlooked something.

 

[leewilmott]

Stefan and Jay,

Many thanks for your prompt replies...Sorry I haven't replied sooner, but I
was trying your suggestions.

It appears to me that in order to hide the default table styles you need to
enable the "Limit formatting to permitted styles" option...this then prevents
you from using bold/italics/etc...etc...etc...

Am I doing this correct? Is what I want to do possible?

You would think that hiding the default table styles would be such a simple
thing to do (it's easy to delete/hide the text styles - why are table styles
treated differently?).

I look forward to your replies.

Lee

 

[Jay Freedman]

Lee,

You're correct that the styles are removed from the Table Style gallery only
if "Limit formatting to permitted styles" is checked (or the equivalent
setting on the Restrict Formatting and Editing task pane). You can turn that
on and then use the Strong and Emphasis character styles along with custom
styles to allow other formatting. That's only a partial answer, though,
because you can only apply one character style at a time to any one piece of
text.

I can't tell you why it's this way. It's seemed to me that table styles have
been unnecessarily complicated and different from other styles ever since
they were introduced.

Jay

 

[sue writersontap]

Suggestion: Try using the restrict formatting but try leaving the "Recommended Minimum" set of styles as available. Untick all the "colourful grid" styles as these will prevent all those tables appearing in the Layout buttons.

Then create your table, select it and save it as a Quick Table (insert, table, scroll down to save as Quick Table). Tell your users to insert using those quick tables. Use your building block organiser to remove the unwanted Quick Tables.
I hope that helps. sue at writersontap dot com dot au
(e-mail address removed)