using e-mail templates

[Anne Schouten]

A group users wants apply an e-mail template with default texts. To achieve
this I have made a massage with the standard texts and saved it as .oft.
To apply the template the user has to choose: Tools - Forms - Choose form .
and select in the dialogue window in the long list box `User template...
(or something like that, I have a Dutch version)).
This is not an user-friendly way.
I can place a toolbar button with a hyperlink to the template, but still a
choice must be made in the long list box.
Is there a more user-friendly way to use a e-mail template?

Thank you very much.

Anne

 

[Sue Mosher [MVP]]

If the .oft file is nothing but boilerplate text -- no Outlook form design,
no VBScript code -- the user should be able to simply double-click it in the
system folder where it resides, or on the Desktop. A file:// protocol
hyperlink in a toolbar button should work fine, too.

 

[Anne Schouten]

Thank you Sue, this was helpfull.

If the .oft file is nothing but boilerplate text -- no Outlook form
design,
no VBScript code -- the user should be able to simply double-click it in
the
system folder where it resides, or on the Desktop. A file:// protocol
hyperlink in a toolbar button should work fine, too.
--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook 2007 Programming:
Jumpstart for Power Users and Administrators
http://www.outlookcode.com/article.aspx?id=54

 

[Diane Poremsky [MVP]]

Along with opening them from the file system, you can copy them to a folder
in outlook - I use a public folder called Templates here.

--
Diane Poremsky [MVP - Outlook]



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[Anne Schouten]

Sue thank you again for the answer. I was not able to test your advice
until now. After testing I have 2 questions:

1. Opening the file from a folder gives a warning message that
Outlook blocks the file. After clicking OK (the only option) the file is
nevertheless opened, but this message is rather confusing for a user. Is
there a way to stop getting this message?

2. With a hyperlink button on the toolbar, I get a message that the
file is not in a safe folder. How can I tell Outlook the folder is safe?


Thanks Anne

 

[fperugini]

A group users wants apply an e-mail template with default texts. To achieve
this  I have made a massage with the standard texts and saved it as  ..oft.
To apply the template the user has to choose:  Tools - Forms - Choose form .
and select  in the dialogue window in the long list box  `User template...
(or something like that, I have a Dutch version)).
This is not an user-friendly way.
 I can place a toolbar button  with a hyperlink to the template, but still a
choice must be made in the long list box.
Is there a more user-friendly way to use a e-mail template?

Thank you very much.

Anne

Ann, take a look at Message Assist for Outlook from Pergenex Software.
I think it will satisfy your requirements:
http://www.pergenex.com/messageassist/index.shtml