Task Limitations Needing Alternate Route

[Guest]

It is understood that a user in unable to assign a task from a public folder.
However, I would like to know what (if any) Microsoft applications, add-ins,
create ideas any may know about regarding the following scenario:

From a shared/centralized location, multiple users must have the ability to
create and assign a "task" to another person (in another department); the
assignee updates the status, and defers to another user, etc. until the
process is complete and the task is marked accordingly. All users must be
able to see the current status as needed at any given time (allowing that the
task is being updated).

Your suggestions are appreciated and/or if you know of other means to solve
this much needed streamlining process.

 

[Sue Mosher [MVP-Outlook]]

You could use a task form with your own controls for making "assignments," in other words, not using Outlook's own task assignment mechanism but something like a list of available assignees.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

I'm not sure I'm clear with what you are trying to say. This would be outside
of Outlook all together? I'd like to have this is some application and if
nothing else works, we'll end up putting it in a spreadsheet.

 

[Sue Mosher [MVP-Outlook]]

No, it would be an Outlook form -- even a post form instead of a task form -- in a public folder. Just using a different mechanism to keep track of who is responsible for a task, such as a combo box.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Ok, I understand. Will this still be operable in a public folder by
mulit-users as previously stated?

 

[Sue Mosher [MVP-Outlook]]

The whole point of putting the data in a public folder is so that it would be accessible by multiple people. It just wouldn't have any direct connection to users' individual Tasks folders unless you did a significant amount of work to build in such functionality.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers