Signature Spell-check
When you use Outlook 2003 and Word as the editor and you right click on the
underlined words to correct the spelling, a list of your signatures is
displayed instead. Other times obviously misspelled words are ignored.
This is because you typed some of your message in the signature block.
To make it easier to see where the signature begins, add two dashes as the
first line of each signature.
Outlook 2003's Signatures
When you use Outlook 2003 and set Word as your email editor, it's easy to
change signatures on your messages. If you use multiple email accounts, you
can set a sig for each account and it's changed each time you change the
account, provided you have a default signature configured for each account.
First, create a sig for each account:
Browse to Tools, Options, Mail format, Signature section and click the
Signature button to add signatures.
Click the New button to enter the text for your signature.
If you don't want to use a signature with an account, create one called
Blank. Enter two dashes and a space (-- ) then Enter to create a signature
that is identifiable. While you could just enter a space or two, it makes it
easier to locate the signature block when it's marked with the standard sig
delimiter of --. This makes it easier when you right click to swap signatures
or if you are having problems with spell check seemingly not working
correctly (Tip 196: Signature Spellcheck).
When you are finished creating signatures, click Ok to return to the Options
dialog screen. Set a sig for each account and for both new message and
replies / forwards, using the Blank sig when you don't want a default sig,
When you create an email or change accounts, the sig changes with the
account selection or you can right click on the sig area and select a new
one.
Signature files are stored at C:\Documents and Settings\username\Application
Data\Microsoft\Signatures - three files for each sig - one each in HTML,
plain text, and RTF format. You can copy these files to back up your
signatures or copy them to/from another computer.
When you use the Outlook editor, you can't change signatures as easily and
signatures won't change for the account, as they do with Word as the editor.
