Show this folder as an email address book

[Guest]

I have a user that has Author permissions to her boss' contacts. His mailbox
is displayed in her folder list also. How can I make the contacts show as an
email address book.

I can do that if the contacts are a public folder or if they are one of her
contact books but the tab (Outlook address book) is not visible on his
contact properties.

Any work around would also be appreciated.

Thanks!

 

[Sue Mosher [MVP-Outlook]]

That's not a job for VBA and the Outlook object model. The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003 or 2007, you can now change the settings for your Exchange account to use Cached Exchange mode.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

 

[Guest]

Dear Sue:

On 2. On the Properties dialog for the other user's Contacts folder, make
sure that it's set to display in the Outlook Address Book and give it a
display name other than contacts, such as Joe's Contacts.

It does not allow changes to the name of the contacts.]

And on > 4. In Control Panel | Mail, edit the *same profile* (i.e. the one
from Step 1) to change the mailbox from the other user's to your own.
It does not allow changes of any kind here as well.

 

[Sue Mosher [MVP-Outlook]]

If you can't edit profiles, then the administrators have locked them down, and you'll have to talk to them about enabling profile edits.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/article.aspx?id=54

Dear Sue:

On 2. On the Properties dialog for the other user's Contacts folder, make
sure that it's set to display in the Outlook Address Book and give it a
display name other than contacts, such as Joe's Contacts.

It does not allow changes to the name of the contacts.]

And on > 4. In Control Panel | Mail, edit the *same profile* (i.e. the one
from Step 1) to change the mailbox from the other user's to your own.
It does not allow changes of any kind here as well.