KARL DEWEY said:
KARL DEWEY Wrote:
response and count how many of each response there is.
Post your table structure - field names and datatype.
Post your query SQL. Open the query in design view, click on menu VIEW -
SQL View, highlight all, copy, and paste in a post.
Gillweb,
I echo Karl Dewey's comments.
Here's some more details that spell-out how to do this. It's quite
lengthy, but it has the information I believe you need.
The following contains information on how you can improve your chances
of getting your question answered:
-------------------------------
Formatting:
Please use a monospace font (Courier New, etc.) when writing out your
examples (all descriptions, charts, SQL, etc.).
-------------------------------
Process Description:
Please only include the shortest possible narrative of what is going
on with the query. (Include all that is necessary, and nothing more.)
When parts of your query make calculations, show the exact code or
nearest readable plain-text math formula you can create.
When you are done with this section, re-read it several times before
posting to assure yourself that you are accurately describing the
situation in a way you believe others will understand.
-------------------------------
Table Structures/Description:
Post a description of your table structures.
Open your table in Design View, view the column names and data types
in it, and then type out the column names and data types *that are
necessary* (do not include columns that are not absolutely necessary
for the query). Use the Index dialog box (you can get at it by
clicking on the "lightning bolt and stacked lines" icon on the
toolbar) to locate information on primary and foreign keys and other
indexes and type out that information, as well.
Note: For table descriptions (or DDL) lining up the column names, data
type names, and key/index information in neat columns is quite
helpful.
Note: If you know how to write DDL SQL (CREATE TABLE), please post
that (including constraints) instead of text descriptions. (Please
post only the portion of the DDL that is relevant.)
Example (text description):
MyTableOne
MyTableOneID AUTOINCREMENT PK
ColTwo INTEGER NOT NULL
ColThree TEXT(10)
MyTableTwo
MyTableTwoID AUTOINCREMENT PK\
MyTableOneID INTEGER PK/-- Composite Primary Key
FK -- MyTableOne MyTableOneID
ColThree INTEGER
ColFour DATETIME
ColFive CURRENCY
ColSix BIT
ColSeven TEXT(1)
ColEight TEXT(1)
etc., etc., etc.
Example (DDL SQL/CREATE TABLE):
CREATE TABLE MyTableOne
(MyTableOneID AUTOINCREMENT
,ColTwo INTEGER NOT NULL
,ColThree TEXT(10)
,CONSTRAINT pk_MyTableOne
PRIMARY KEY (MyTableOneID)
)
CREATE TABLE MyTableTwo
(MyTableTwoID AUTOINCREMENT
,MyTableOneID INTEGER
,ColThree INTEGER
,ColFour DATETIME
,ColFive CURRENCY
,ColSix BIT
,ColSeven TEXT(1)
,ColEight TEXT(1)
,CONSTRAINT pk_MyTableTwo
PRIMARY KEY (MyTableTwoID)
,CONSTRAINT fk_MyTableTwo_MyTableOne_MyTableOneID
FOREIGN KEY (MyTableOneID)
REFERENCES MyTableOne (MyTableOneID)
)
The Primary Key and Foreign Key notes (or constraints in the DDL SQL)
are *critical*.
Although it can be a source of information, please do not copy and
paste information directly from MS Access' Documenter. It is
virtually unreadable. If possible, do not use the Dcoumenter at all.
If you absolutely must use it, please distill down and legibly format
only the relevant table information.
-------------------------------
Sample Data (using comma delimited lists):
Note: If your sample data is "wide" across the screen, and you can't
trim out any columns because they are needed, make *two* (or more)
charts, and then clearly note that the second chart is the
continuation of the first chart for the same table. It is far easier
to convert a comma delimited chart into a table in MS Word or import
it directly into MS Excel (where the data can be copied and pasted
into a new table in MS Access) or even MS Access than it is to
manually undo the line-break on *every* row of a line-wrapped chart
(in fact, manually undoing the line-breaks caused by newsgroup posting
is a huge pain in the neck).
Note: In a comma delimited list, it is not absolutely necessary
(although it is nice) to have the data in the columns lined straight
up and down, like I have in my examples below. When the data is
finally imported into MS Access, a quick glance at the table in
datasheet view will show things lined up straight. It is not
necessary to expend extra effort on your chart here. (The right data
does have to be in the right position of each row of the chart, of
course.)
Note: Use the real table and column names whenever possible. Use
invented table names and column names (like I use below in my example)
only when you absolutely have to.
Note: When naming the columns on this chart, use the same column names
as is the table structures above. Using shortened names (or
completely different names, for whatever reason) may save space and
prevent line-wraps, but it can be severely confusing. If the chart
gets too "wide", make two (or more) charts if you have to, as noted
above in Table Structures.
Note: Please include just enough rows of sample data so that
sufficient tests of the various possibilities ("test cases") can be
made.
Note: Please do not attempt to post endless rows of data. 3-5 rows
are probably the minimum, and 10-20 row are probably the normal
maximum. (Post only what is necessary, and no more.)
Note: Please try and use real data when possible. However, real
people's personal information, or private information (banking,
proprietary, etc.), should never be posted. When you have information
that cannot be posted, you will have to invent test data that can
produce results similar to what the real data would produce.
MyTableOne
MyTableOneID, ColTwo, ColThree
1, 2, a
3, 4, b
5, 6, c
MyTableTwo (Part One)
MyTableTwoID, MyTableOneID, ColThree, ColFour, ColFive
1, 5, 1, 01/01/06, 1.01
MyTableTwo (Part Two)
ColSix, ColSeven, ColEight
-1, g, h
-------------------------------
Desired Results
.. . . <whatever it is you want your query to produce; "the right
stuff", if you will forgive the pun>
(Same chart style as found in the Sample Data section.)
-------------------------------
Query:
Your SQL query code attempts to date. (If "SQL code" throws you for a
loop, open your Query in Design View, and then use the menus, View >
SQL View, to switch to a window that will show the SQL code. Copy and
paste that into your new post to the newsgroup.)
Note: There is a huge temptation to merely copy and past the SQL code.
Usually, this is completely unreadable, and whoever reads it must
re-align the code in order to make heads or tails of it (yes, there
are a few out there who can read endless unbroken streams of code
packed together, but I am not one of them). If you know how, spend
some time straightening out and aligning the SQL before posting it.
Note: In some situations, of course, you will have no query or SQL
code at all.
-------------------------------
Current Results:
.. . . <the incorrect results the current query(s) is producing>
You may not have any current results if your query is not working or
if you have not been able to create a query so far.
(Same chart style as found in the Sample Data section.)
-------------------------------
I hope that the above can be of assistance in helping you receive an
answer to your various MS Access questions.
Sincerely,
Chris O.
