Sent Messages - IMAP Server

[Guest]

For managing my email, I connect to my provider's IMAP server. Is there a way to configure Outlook 2003 so that when you send a message it gets stored in the IMAP server's "Sent Items" folder and not in the Outlook's Personal Folder's "Sent Item." It is annoying to have to move the message manually after you have sent it, but if you do not do it, then you do not have that folder sincronyzed as well.

 

[Guest]

As you have discovered, Outlook won't let you store the official sent item copy in the IMAP folder. You *can* create a rule though that will automatically create a copy and file that in the IMAP store.

Start with a blank rule and check messages after sending. Use the sending account as the basis for the rule and copy the message to the Sent Item folder in your IMAP store.

 

[Guest]

:Thank you for the suggestion. I will try to do as you advise.

 

[Guest]

Thank you for the suggestion. I will try to do as you advise.

 

[Guest]

I have the same problem with Outlook 2000 (in my case) but I can't configure
a rule to move itens after send emails from a IMAP account.
I just found an option to move messages from a specific account after
receive an e-mail, not after send.

Did you solve your problem? Could you help me?

"Barattolo_67" escreveu:

 

[Guest]

Dear Athena,

Creating a "copy" rule will raise the problem of havin your sent emails in a
duplicate set. One in the IMAP sent folder and the other in the PST sent
folder.
I tried to look for a "delete" rule to delete the copy in the PST sent
folder. But couldn't find such an option.
Is there such a rule?
And why is Outlook Express so much better in dealing with IMAP accounts than
Outlook. Can't some of these features of automatic creation of sent and draft
folders be incorporated into Outlook?

regards,
Firas.

 

[Sue Mosher [MVP-Outlook]]

Not if you use Tools | Options to turn off the default sending of a copy to
the Sent Items folder in the default information store.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Ah yes,
but if you also have an exchange account (in my case the university's email
address) then you wouldn't want to turn that option off.

so far I have had to use O for univerity's exchange account, and my other
private IMAP accounts accessed using OE.

I would have very much preferred to have then in one email application.
True, Plaxo does a great job in syncronsying my address between the two
applications, but it is not my preferred way of doing things.

It still bewilders me, why MS doesn't allow the same level of IMAP
functionality in its O as it does with its OE.

 

[Sue Mosher [MVP-Outlook]]

Not so. Create a second "copy" rule to handle items sent through the
Exchange account.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Thanks a lot Sue!
2 more questions if you don't mind:

1- Is there away of automating marking the messages copied into the IMAP
sent folder as "read"?
2- Why do the emails being forwarded from an IMAP account in Outlook get
flagged with the magnet "reply icon" instead of the blue "forwarded icon"?
3- Is there a way of fixing this flag issue?

regards,
Firas.

 

[Sue Mosher [MVP-Outlook]]

1) Not without writing code.

2-3) Don't know.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Thanks Sue,

I will try to seek out answers with regards to this flag issue.

 

[Guest]

We recently switched a company over from POP3 to IMAP and we discovered this
problem. However, we are fairly sure that if we do a fresh user setup that
it actually does save files on the server. Perhaps we have made this up in
our minds, but has anything changed in the new version of outlook or can this
be confirmed by someone else? Thanks for your help.

-Kipp

 

[Guest]

I have been using this method for several years but just acquired a new
problem when I upgraded to Outlook 2003. Despite having all outgoing messages
formatted for Text Only, the message stored on the IMAP server (via the rule)
now has a winmail.dat attachment, as if I had used the RTF format. The
winmail.dat file is not actually sent but only appears in the copy stored on
the IMAP server. It's not that big of a deal accept that any file attachments
get bundled up with winmail.dat and are not accessible via a client other
than Outlook (like my web client). If outgoing messages are formatted for
html, the problem does not occur.

I manage several PCs in a small network and they all exhibit this behavior
with OL 2003. Has anyone else seen this and/or found a solution?

Thanks

 

[Guest]

I would have to agree with the question about Outlooks compatability with
IMAP, versus Outlook Express's compatability. I read this thread, and got a
solution to the questions that I was wondering.

My point would be that OE is supposed to be a watered down version of
Outlook, as it is specifically for e-mail, and doesn't contain calenders etc.
Yet an IMAP account in OE will automatically send a message sent through it
to the IMAP's Sent Folder, and non-IMAP's send them to the local Sent Folder.
Yet Outlook doesn't.

Recommend that this is an upgrade made to the next version of Outlook, if it
hasn't already.

 

[Brian Tillman]

My point would be that OE is supposed to be a watered down version of
Outlook, as it is specifically for e-mail, and doesn't contain
calenders etc.

This is a false conclusion. OE was never intended to be a "watered down"
version of Outlook.

Recommend that this is an upgrade made to the next version of
Outlook, if it hasn't already.

There are some IMAP improvements in Outlook 2007, or so I've read.