Problem arranging mail merge fields

[Guest]

Hi,

I'd like to use four fields for the name of my contacts when I do a mail
merge. They are:

(Title) (First) (Middle_Name) (Last).

However, for contacts with no title, one space appears before the first name:

Gigantic Corp
1234 River Rd.... etc.

And for contacts with no middle name, two spaces appear between the first
and last names:

Mr. Big Deal
4321 Desert Dr..... etc.

If I try it by putting no space between the Title and First fields,
everything is fine for those contacts with no title. But then, contacts with
a title have no space between the title and the first name... Mr.Big Deal

Thanks in advance for help with this problem.

Barnet

 

[Doug Robbins - Word MVP]

You need to use an If...then...Else field construction that tests for the
presence of data in the fields that may be empty and inserts that field and
a space if there is, or else, just the next field.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Beth Melton]

Here's an article that should help you with what you want to accomplish:
http://word.mvps.org/FAQs/MailMerge/MMergeIfFields.htm

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/