Outlook should automatically delete emails from blocked list

G

Guest

There should be an option in the Junk Email Options box that allows you to
automatically delete emails that come from addresses or domains that are in
your blocked list. These emails already get caught and sent to the junk mail
box. Why can't they just get deleted? I've already indicated that they
should be blocked.

However, I don't want to check the existing "Permanently delete suspected
junk mail..." box because I still want to scan the junk email box to make
sure something good didn't get through.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...7103&dg=microsoft.public.outlook.installation
 
D

Diane Poremsky [MVP]

FWIW, the blocked list is a useless waste of time for all but a few
addresses (like from annoying people or companies that won't stop emailing
you).

For more information on using Safe and blocked lists, see
http://www.slipstick.com/emo/2005/up050120.htm#rules
http://www.slipstick.com/emo/2004/up040930.htm#safe
http://www.slipstick.com/emo/2004/up040722.htm#safe

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
G

Guest

I understand that trying to block spam using the blocked list is not very
effective because spammers change the address they use so often. However,
that was not the point of my suggestion (notice that I never once mentioned
spam). My point is that if you do have an address or domain already set to
be blocked, and an email arrives from one of them, you should be able to set
an option that would delete it automatically.

Besides, some might claim that companies that won't stop emailing you are
sending you a form of spam. Since these companies are probably using the
same address each time, the blocked list IS effective at blocking their
messages. It's just very annoying to have to keep deleting them over and
over again.


Diane Poremsky said:
FWIW, the blocked list is a useless waste of time for all but a few
addresses (like from annoying people or companies that won't stop emailing
you).

For more information on using Safe and blocked lists, see
http://www.slipstick.com/emo/2005/up050120.htm#rules
http://www.slipstick.com/emo/2004/up040930.htm#safe
http://www.slipstick.com/emo/2004/up040722.htm#safe

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Erik F said:
There should be an option in the Junk Email Options box that allows you to
automatically delete emails that come from addresses or domains that are
in
your blocked list. These emails already get caught and sent to the junk
mail
box. Why can't they just get deleted? I've already indicated that they
should be blocked.

However, I don't want to check the existing "Permanently delete suspected
junk mail..." box because I still want to scan the junk email box to make
sure something good didn't get through.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...7103&dg=microsoft.public.outlook.installation
 
D

Diane Poremsky [MVP]

you can set up rules to delete mail from addresses or domains.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Erik F said:
I understand that trying to block spam using the blocked list is not very
effective because spammers change the address they use so often. However,
that was not the point of my suggestion (notice that I never once
mentioned
spam). My point is that if you do have an address or domain already set
to
be blocked, and an email arrives from one of them, you should be able to
set
an option that would delete it automatically.

Besides, some might claim that companies that won't stop emailing you are
sending you a form of spam. Since these companies are probably using the
same address each time, the blocked list IS effective at blocking their
messages. It's just very annoying to have to keep deleting them over and
over again.


Diane Poremsky said:
FWIW, the blocked list is a useless waste of time for all but a few
addresses (like from annoying people or companies that won't stop
emailing
you).

For more information on using Safe and blocked lists, see
http://www.slipstick.com/emo/2005/up050120.htm#rules
http://www.slipstick.com/emo/2004/up040930.htm#safe
http://www.slipstick.com/emo/2004/up040722.htm#safe

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Erik F said:
There should be an option in the Junk Email Options box that allows you
to
automatically delete emails that come from addresses or domains that
are
in
your blocked list. These emails already get caught and sent to the
junk
mail
box. Why can't they just get deleted? I've already indicated that
they
should be blocked.

However, I don't want to check the existing "Permanently delete
suspected
junk mail..." box because I still want to scan the junk email box to
make
sure something good didn't get through.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...7103&dg=microsoft.public.outlook.installation
 
B

Brian Tillman

Erik F said:
There should be an option in the Junk Email Options box that allows
you to automatically delete emails that come from addresses or
domains that are in your blocked list. These emails already get
caught and sent to the junk mail box. Why can't they just get
deleted? I've already indicated that they should be blocked.

Actions>Junk E-mail>Junk E-mail Options. Put a check in the "Permanently
delete..." box at the bottom.
 
G

Guest

Once again you're missing my point. I know that I can set up rules to delete
items from specific addresses or domains. However, I should not HAVE to set
up a rule for every single person/company/domain that sends me annoying email
and is on my blocked list. That is what the blocked list is for, so this
should happen automatically. Outlook already provides 95% of the solution by
letting you maintain a blocked list and easily adding addresses/domains to
that list. The only piece that is missing is the final step of automatically
deleting items from addresses/domains on your blocked list.

Alternatively, there should be a way to create a rule to delete items from
addresses/domains that are in your blocked list. Currently you can only
specify specific addresses, mailing lists, or domains. I haven't found a way
to set it to delete from items in the blocked list. If there is a way to do
this, it isn't obvious.

Diane - I appreciate all of your input in this matter. It's very helpful to
me and to others that may read this down the road. It's obvious that you
know a lot about this subject by the fact that you are a Microsoft MVP.

However, I believe that technology (software) should adapt to how people
want to do their work, not make people jump through hoops and adapt the way
they work to the technology. Obviously there has to be some give and take in
this area because software developers cannot account for every person's
idiosychracies. I am a software developer myself, so I know this fact very
well.

I'm sure your years of experience with Outlook have taught you how to
accomplish a lot of things with rules. But they can't do everything that
everyone would like. Microsoft has put a lot of work into Outlook, and I'm
sure they have spent a lot of time working on the junk mail stuff as well.

All I'd like to see is for them to complete the circle on this one little
thing and make a way to automatically delete items from addresses/domains
that have, for whatever reason, been put on your blocked list. Whether this
is an option in the junk email options dialog, or an easy to set up rule, I
don't care. It just needs to be available.


Diane Poremsky said:
you can set up rules to delete mail from addresses or domains.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Erik F said:
I understand that trying to block spam using the blocked list is not very
effective because spammers change the address they use so often. However,
that was not the point of my suggestion (notice that I never once
mentioned
spam). My point is that if you do have an address or domain already set
to
be blocked, and an email arrives from one of them, you should be able to
set
an option that would delete it automatically.

Besides, some might claim that companies that won't stop emailing you are
sending you a form of spam. Since these companies are probably using the
same address each time, the blocked list IS effective at blocking their
messages. It's just very annoying to have to keep deleting them over and
over again.


Diane Poremsky said:
FWIW, the blocked list is a useless waste of time for all but a few
addresses (like from annoying people or companies that won't stop
emailing
you).

For more information on using Safe and blocked lists, see
http://www.slipstick.com/emo/2005/up050120.htm#rules
http://www.slipstick.com/emo/2004/up040930.htm#safe
http://www.slipstick.com/emo/2004/up040722.htm#safe

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


There should be an option in the Junk Email Options box that allows you
to
automatically delete emails that come from addresses or domains that
are
in
your blocked list. These emails already get caught and sent to the
junk
mail
box. Why can't they just get deleted? I've already indicated that
they
should be blocked.

However, I don't want to check the existing "Permanently delete
suspected
junk mail..." box because I still want to scan the junk email box to
make
sure something good didn't get through.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...7103&dg=microsoft.public.outlook.installation
 
D

Diane Poremsky [MVP]

However, I believe that technology (software) should adapt to how people
want to do their work, not make people jump through hoops and adapt the
way
they work to the technology. Obviously there has to be some give and take
in
this area because software developers cannot account for every person's
idiosychracies. I am a software developer myself, so I know this fact
very
well.

This is why so many 3rd party antispam products are popular. Outlook
provides just the basics and the 3rd parties provide more complete solutions
to meet the needs of those who aren't satisfied with Outlook's options.
I'm sure your years of experience with Outlook have taught you how to
accomplish a lot of things with rules. But they can't do everything that
everyone would like. Microsoft has put a lot of work into Outlook, and
I'm
sure they have spent a lot of time working on the junk mail stuff as well.

They spent years studying how to get rid of junk mail painlessly without
affecting productivity - and will continue to study it for years to come.
They learned that expecting users to keep huge lists of safe and blocked
senders or training filters is an ineffiecent waste of time and computer
resources. They use what they learned studying hotmail's junk mail to create
(and update) filter files so they are more accurate and require no user
intervention.
All I'd like to see is for them to complete the circle on this one little
thing and make a way to automatically delete items from addresses/domains
that have, for whatever reason, been put on your blocked list. Whether
this
is an option in the junk email options dialog, or an easy to set up rule,
I
don't care. It just needs to be available.

It may be in the next version of Outlook, we'll have to wait an see. Until
then, you'll need to use rules or another antispam product.
 
G

Guest

That option deletes ALL emails that are suspected to be junk mail, not just
the ones from the blocked list. I want to have the option to review the
items that Outlook has marked as junk before they are deleted, but have items
from addresses in the blocked list be deleted automatically.
 
B

Brian Tillman

Erik F said:
That option deletes ALL emails that are suspected to be junk mail,
not just the ones from the blocked list. I want to have the option
to review the items that Outlook has marked as junk before they are
deleted, but have items from addresses in the blocked list be deleted
automatically.

You didn't state that at the outset, so I couldn't know.
 
G

Guest

I came here to make the exact same suggestion and wanted to say I can't
believe all the grief you were given.

Outlook essentially divides junk email into two classes: 1) Messages that a
computer algorithm "thinks" MIGHT be junk, and 2) Messages that I personally
specify as junk. It's perfectly reasonable for me to want to review
decisions made by a computer program but also tell Outlook that I don't want
to see anything from macys.com ever again.

As Outlook scans for incoming junk email, the program obviously can
distinguish between these two classes of junk messages. All of the pieces
are already in place to provide the requested functionality except the option
to only permanently delete "User Specified" junk.

Like one of your detractors, I have a background in software development and
was a manager of software developers for over 15 years. Not counting time
for testing this enhancement, I would question the integrity of Outlook’s
software design if this particular enhancement consumed much more than one or
two man-days of development time.

Finally, it strikes me a somewhat ludicrous to deny the validity of this
enhancement request by saying that the Blocked Senders List is essentially a
waste of time. If that is the case, then take away the Blocked Senders List
entirely. But as long as it exists, it’s inexcusable not to provide this
easily-accomplished enhancement.

Erik F said:
Once again you're missing my point. I know that I can set up rules to delete
items from specific addresses or domains. However, I should not HAVE to set
up a rule for every single person/company/domain that sends me annoying email
and is on my blocked list. That is what the blocked list is for, so this
should happen automatically. Outlook already provides 95% of the solution by
letting you maintain a blocked list and easily adding addresses/domains to
that list. The only piece that is missing is the final step of automatically
deleting items from addresses/domains on your blocked list.

Alternatively, there should be a way to create a rule to delete items from
addresses/domains that are in your blocked list. Currently you can only
specify specific addresses, mailing lists, or domains. I haven't found a way
to set it to delete from items in the blocked list. If there is a way to do
this, it isn't obvious.

Diane - I appreciate all of your input in this matter. It's very helpful to
me and to others that may read this down the road. It's obvious that you
know a lot about this subject by the fact that you are a Microsoft MVP.

However, I believe that technology (software) should adapt to how people
want to do their work, not make people jump through hoops and adapt the way
they work to the technology. Obviously there has to be some give and take in
this area because software developers cannot account for every person's
idiosychracies. I am a software developer myself, so I know this fact very
well.

I'm sure your years of experience with Outlook have taught you how to
accomplish a lot of things with rules. But they can't do everything that
everyone would like. Microsoft has put a lot of work into Outlook, and I'm
sure they have spent a lot of time working on the junk mail stuff as well.

All I'd like to see is for them to complete the circle on this one little
thing and make a way to automatically delete items from addresses/domains
that have, for whatever reason, been put on your blocked list. Whether this
is an option in the junk email options dialog, or an easy to set up rule, I
don't care. It just needs to be available.


Diane Poremsky said:
you can set up rules to delete mail from addresses or domains.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


Erik F said:
I understand that trying to block spam using the blocked list is not very
effective because spammers change the address they use so often. However,
that was not the point of my suggestion (notice that I never once
mentioned
spam). My point is that if you do have an address or domain already set
to
be blocked, and an email arrives from one of them, you should be able to
set
an option that would delete it automatically.

Besides, some might claim that companies that won't stop emailing you are
sending you a form of spam. Since these companies are probably using the
same address each time, the blocked list IS effective at blocking their
messages. It's just very annoying to have to keep deleting them over and
over again.


:

FWIW, the blocked list is a useless waste of time for all but a few
addresses (like from annoying people or companies that won't stop
emailing
you).

For more information on using Safe and blocked lists, see
http://www.slipstick.com/emo/2005/up050120.htm#rules
http://www.slipstick.com/emo/2004/up040930.htm#safe
http://www.slipstick.com/emo/2004/up040722.htm#safe

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/


There should be an option in the Junk Email Options box that allows you
to
automatically delete emails that come from addresses or domains that
are
in
your blocked list. These emails already get caught and sent to the
junk
mail
box. Why can't they just get deleted? I've already indicated that
they
should be blocked.

However, I don't want to check the existing "Permanently delete
suspected
junk mail..." box because I still want to scan the junk email box to
make
sure something good didn't get through.

----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the
"I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and
then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...7103&dg=microsoft.public.outlook.installation
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Top