Outlook Resources

[Guest]

We have several resource calendars, one for each conference room (Conference
Room A, B, C, D, E, and F). We'd like for users to be able to add the
distribution group CONFERENCE to the resource line of a meeting request,
check the Scheduling tab and then expand CONFERENCE to add each conference
room as a single line (allowing the user to see all the availability of all
the rooms in a nice grid view - slick, eh?). All of this works so far...

What we then want to do is allow the user to pick ONE room and have all the
others removed. The only thing that Outlook seems to allow is for them to
remove each room they don't want. AutoPick would seem to do this, but it
won't necessarily pick the room they want.

For instance, say they add Conference, expand it and they see that rooms A,
B, D, and F are available. If you AutoPick, it will choose room A and cross
out C and E. But perhaps the user wants room D. We want them to be able to
select D and it will remove A, B and F; not have to go through and manually
unselect A, B and F. Make sense?

Any ideas?

 

[Sue Mosher [MVP-Outlook]]

Have you considered using the group schedule feature for this?