Outlook contacts - how to model families?

[Johan Myrberger]

(Cross-posted in two batches)

Hi,

I need to maintain an adress list for a childrens day-care center. For
several reasons I would like to use MS Outlook to solve my needs...

The tricky thing is that I need to model the family relations, ie have
separate contact entries for the mother, father and one or more kids per
family. This itself is no issue, but I need to maintain the family
relation(s). Eg. I need to print/publish an adress list with each family
grouped together (basically Mothers/fathers name/contact details and
children(s) name and birthday.

Has anyone looked into similar scenarions and can provide hints? Can this be
achieved with custom forms/VBA or even without any such development at
all..?

Target version is Outlook 2000 (besides that this is the available version I
intend to use the feature Net Folders which I have found to be very useful
in some scenarios. Unfortunately I have understood that this feataure is not
available in later versions)

regards
/Johan Myrberger

 

[Michael Kensy]

Hi Eric,


Do, the 14. of Apr in 2005 metioned Eric Legault [MVP - Outlook]:
....

- group the Contacts in a view by Last Name
- group the Contacts in a view by the Contacts field (you can associate one
Contact with multiple Contacts via the Contacts button at the bottom of the
form; i.e. link John Doe to John Doe Jr., Sally Doe, etc.)

I just found your answer and remember my problem related to views and
contacts field. So do you know some way to group items by contact the same
way like I can do by category ?
If I develop some view to group items by contactsfield every item linked to
more than one contact will create its own group named like the collection
of all contacts of that item.
Developing some view to group items by category will create one group per
connected category. I would like to get that kind of arrangement for
contacts too.

 

[Guest]

This would also be useful for us Little League coaches. But sorry I don't
have a solution.

 

[Judy Gleeson MVP Outlook]

G'day. You could do a lot by Categorising each Family. I know you will end
up with a large Master Category List but it will do what you want.

Judy Gleeson, MVP Outlook