Outlook 2003 Mail Merge address book help

[Steve L]

Please can anyone help?
I have a xmas card list of contact and addresses in Outlook XP (came with
PDA) that I want to mail merge with Word 2000.
Only those names with email addresses appear in the data list. Do I really
have to enter dummy email addresses for the rest to appear?

Steve

 

[Lanwench [MVP - Exchange]]

In

Please can anyone help?
I have a xmas card list of contact and addresses in Outlook XP (came
with PDA) that I want to mail merge with Word 2000.
Only those names with email addresses appear in the data list. Do I
really have to enter dummy email addresses for the rest to appear?

Steve

Hi - how are you doing the mail merge? AFAIK, you can't even use mail merge
from Outlook unless the version of Word matches the version of Outlook.

 

[Russ Valentine [MVP-Outlook]]

No. You need to do a lot more than that. You need your Outlook and Word
versions to match. So far your message refers to Word 2000, Outlook 2002,
and Outlook 2003. I see no matches here.

 

[Steve L]

Thanks for replies
I can mailmerge from Outlook 2002 to Word 2000 by
Collecting recipients in a new contact folder
Setting folder properties to Show This Folder as an Email Address Book
then create a new document in word
and following the mail merge helper

Everything works out OK but I have to have a (dummy) email address for each
recipient in the contact file.
Steve

No. You need to do a lot more than that. You need your Outlook and Word
versions to match. So far your message refers to Word 2000, Outlook 2002,
and Outlook 2003. I see no matches here.
--
Russ Valentine
[MVP-Outlook]

Please can anyone help?
I have a xmas card list of contact and addresses in Outlook XP (came with
PDA) that I want to mail merge with Word 2000.
Only those names with email addresses appear in the data list. Do I
really have to enter dummy email addresses for the rest to appear?

Steve

--------------------------------------------------------------------------------
I am using the free version of SPAMfighter for private users.
It has removed 12151 spam emails to date.
Paying users do not have this message in their emails.
Try SPAMfighter for free now!

 

[Russ Valentine [MVP-Outlook]]

Hope it keeps working that way. It's a tenuous workaround at best since mail
merges between versions are not supported.
--
Russ Valentine
[MVP-Outlook]

Thanks for replies
I can mailmerge from Outlook 2002 to Word 2000 by
Collecting recipients in a new contact folder
Setting folder properties to Show This Folder as an Email Address Book
then create a new document in word
and following the mail merge helper

Everything works out OK but I have to have a (dummy) email address for
each recipient in the contact file.
Steve

No. You need to do a lot more than that. You need your Outlook and Word
versions to match. So far your message refers to Word 2000, Outlook 2002,
and Outlook 2003. I see no matches here.
--
Russ Valentine
[MVP-Outlook]

Please can anyone help?
I have a xmas card list of contact and addresses in Outlook XP (came
with PDA) that I want to mail merge with Word 2000.
Only those names with email addresses appear in the data list. Do I
really have to enter dummy email addresses for the rest to appear?

Steve

--------------------------------------------------------------------------------
I am using the free version of SPAMfighter for private users.
It has removed 12151 spam emails to date.
Paying users do not have this message in their emails.
Try SPAMfighter for free now!

--------------------------------------------------------------------------------
I am using the free version of SPAMfighter for private users.
It has removed 12151 spam emails to date.
Paying users do not have this message in their emails.
Try SPAMfighter for free now!