maintaining contact group/sort order

[jeffrey]

generally i like to have contacts displayed grouped in categories, sorted by
first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then i click
on the full name column.

the problem is that when i want to go back to the category grouping, i right
click on column headings>arrange by> categories. then i have to go back to
customize to get the first name sort order.

how can i switch back to category grouping and maintain the first name sort?

 

[Russ Valentine [MVP-Outlook]]

You did not post your Outlook version. It matters.

 

[jeffrey]

whoops. sorry about that. Ol03

--
jeffrey

You did not post your Outlook version. It matters.

 

[Russ Valentine [MVP-Outlook]]

Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]

whoops. sorry about that. Ol03

--
jeffrey

You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]

generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then i
click on the full name column.

the problem is that when i want to go back to the category grouping, i
right click on column headings>arrange by> categories. then i have to go
back to customize to get the first name sort order.

how can i switch back to category grouping and maintain the first name
sort?

 

[jeffrey]

i was indicating that i am using outlook 2003, ol03

--
jeffrey

Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]

whoops. sorry about that. Ol03

--
jeffrey

You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]
generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then i
click on the full name column.

the problem is that when i want to go back to the category grouping, i
right click on column headings>arrange by> categories. then i have to
go back to customize to get the first name sort order.

how can i switch back to category grouping and maintain the first name
sort?

 

[Russ Valentine [MVP-Outlook]]

I see. Outlook 2003 did change the way it sorts within categories. Use the
Detailed or Simple List view, show the columns you want to see (field
chooser), click the column (eg Last Name) you want to sort by, THEN use the
group by box to group by Category. That should have alphabetical as well as
the grouping.

--
Russ Valentine
[MVP-Outlook]

i was indicating that i am using outlook 2003, ol03

--
jeffrey

Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]

whoops. sorry about that. Ol03

--
jeffrey
You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]
generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then i
click on the full name column.

the problem is that when i want to go back to the category grouping, i
right click on column headings>arrange by> categories. then i have to
go back to customize to get the first name sort order.

how can i switch back to category grouping and maintain the first name
sort?

 

[jeffrey]

that is essentially what i was doing. viewing list view, click on full name
to see alphabetical listing. if i then right click on column
headings>arrange by >categories, the alpha listing is lost within the
categories. i have to use view>arrange by>custom>group by>categories>ok>ok,
to maintain alpha within categories. too cumbersome.

is there an easier way to maintain alpha within categories? does Ol2007
handle this any better?

--
jeffrey

I see. Outlook 2003 did change the way it sorts within categories. Use the
Detailed or Simple List view, show the columns you want to see (field
chooser), click the column (eg Last Name) you want to sort by, THEN use the
group by box to group by Category. That should have alphabetical as well
as the grouping.

--
Russ Valentine
[MVP-Outlook]

i was indicating that i am using outlook 2003, ol03

--
jeffrey

Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]
whoops. sorry about that. Ol03

--
jeffrey
You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]
generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then i
click on the full name column.

the problem is that when i want to go back to the category grouping,
i right click on column headings>arrange by> categories. then i have
to go back to customize to get the first name sort order.

how can i switch back to category grouping and maintain the first
name sort?

 

[Russ Valentine [MVP-Outlook]]

That's the only way in Outlook 2003. As I recall, Outlook 2007 returns to
the more familiar way to sort within Categories.
--
Russ Valentine
[MVP-Outlook]

that is essentially what i was doing. viewing list view, click on full
name to see alphabetical listing. if i then right click on column
headings>arrange by >categories, the alpha listing is lost within the
categories. i have to use view>arrange by>custom>group
by>categories>ok>ok, to maintain alpha within categories. too cumbersome.

is there an easier way to maintain alpha within categories? does Ol2007
handle this any better?

--
jeffrey

I see. Outlook 2003 did change the way it sorts within categories. Use the
Detailed or Simple List view, show the columns you want to see (field
chooser), click the column (eg Last Name) you want to sort by, THEN use
the group by box to group by Category. That should have alphabetical as
well as the grouping.

--
Russ Valentine
[MVP-Outlook]

i was indicating that i am using outlook 2003, ol03

--
jeffrey
Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]
whoops. sorry about that. Ol03

--
jeffrey
You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]
generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then
i click on the full name column.

the problem is that when i want to go back to the category grouping,
i right click on column headings>arrange by> categories. then i have
to go back to customize to get the first name sort order.

how can i switch back to category grouping and maintain the first
name sort?

 

[jeffrey]

ok. i don't remember what the pre 2003 method was, but i will be looking at
OL07. perhaps it will be better for me.

thanks for you help.

--
jeffrey

That's the only way in Outlook 2003. As I recall, Outlook 2007 returns to
the more familiar way to sort within Categories.
--
Russ Valentine
[MVP-Outlook]

that is essentially what i was doing. viewing list view, click on full
name to see alphabetical listing. if i then right click on column
headings>arrange by >categories, the alpha listing is lost within the
categories. i have to use view>arrange by>custom>group
by>categories>ok>ok, to maintain alpha within categories. too cumbersome.

is there an easier way to maintain alpha within categories? does Ol2007
handle this any better?

--
jeffrey

I see. Outlook 2003 did change the way it sorts within categories. Use
the Detailed or Simple List view, show the columns you want to see (field
chooser), click the column (eg Last Name) you want to sort by, THEN use
the group by box to group by Category. That should have alphabetical as
well as the grouping.

--
Russ Valentine
[MVP-Outlook]
i was indicating that i am using outlook 2003, ol03

--
jeffrey
Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]
whoops. sorry about that. Ol03

--
jeffrey
You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]
generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and then
i click on the full name column.

the problem is that when i want to go back to the category
grouping, i right click on column headings>arrange by> categories.
then i have to go back to customize to get the first name sort
order.

how can i switch back to category grouping and maintain the first
name sort?

 

[jeffrey]

i just installed OL07, as far as i can tell the contact sort order works the
same as in 2003. dissapointing.

so far i don't see anything in 2007 that works better for me. and a few
things i don't like, such as having to view a search pane over every list of
contacts, emails, etc. adn a yellow pane telling me to install instant
search. the usual microsoft arrongance.

--
jeffrey

ok. i don't remember what the pre 2003 method was, but i will be looking
at OL07. perhaps it will be better for me.

thanks for you help.

--
jeffrey

That's the only way in Outlook 2003. As I recall, Outlook 2007 returns to
the more familiar way to sort within Categories.
--
Russ Valentine
[MVP-Outlook]

that is essentially what i was doing. viewing list view, click on full
name to see alphabetical listing. if i then right click on column
headings>arrange by >categories, the alpha listing is lost within the
categories. i have to use view>arrange by>custom>group
by>categories>ok>ok, to maintain alpha within categories. too
cumbersome.

is there an easier way to maintain alpha within categories? does Ol2007
handle this any better?

--
jeffrey
I see. Outlook 2003 did change the way it sorts within categories. Use
the Detailed or Simple List view, show the columns you want to see
(field chooser), click the column (eg Last Name) you want to sort by,
THEN use the group by box to group by Category. That should have
alphabetical as well as the grouping.

--
Russ Valentine
[MVP-Outlook]
i was indicating that i am using outlook 2003, ol03

--
jeffrey
Hello? What kind of answer is that?
--
Russ Valentine
[MVP-Outlook]
whoops. sorry about that. Ol03

--
jeffrey
You did not post your Outlook version. It matters.
--
Russ Valentine
[MVP-Outlook]
generally i like to have contacts displayed grouped in categories,
sorted by first name. i can go into customize and set this up.
occasionally i want to sort the whole folder by first name and
then i click on the full name column.

the problem is that when i want to go back to the category
grouping, i right click on column headings>arrange by> categories.
then i have to go back to customize to get the first name sort
order.

how can i switch back to category grouping and maintain the first
name sort?