Is this possible...?

[Guest]

Completely understand your situation - and of course "it wasn't them" either.
I am assuming others are picking up the documents from the server. Does
each user have their own details filled in in user information? Tools,
Options, User Information? If they are the user will likely to be set to
"their name".
If that is the case, when you open a saved document, File, New and have your
view set to properties view, then it shows you , Title, Author, keywords,
comments, template and ....... Saved By. It also shows other things like
when the document was created and any other custom properties up might have
set in your document.
So, even if no one else has their "User Information" set, at least if you
do, if someone changes your document or "Save's As" the document properties
will reflect this.
Also, if you fill in the "initials" part as well then you can insert your
inititals as a field in your document/template Insert, Field, User
information and if someone else saves - their initials. Hope it helps.

 

[ab]

Thanks for your reply. I have been experimenting: I have found that if I
base a new document on my template, the initials don't update on other
users' computers because I had protected the first section (which includes
Ref and Date) for "Forms". What I was trying to get at the top of the letter
was the reference, e.g:

JobNo./INITIALS(DICTATED BY)/myinitials(typist)

If I just use a field for my initials, it works fine - i.e. without
formatting for forms.

Will keep trying!

 

[Suzanne S. Barnhill]

Protecting any portion of a document for forms, however, will make many Word
features unavailable in the entire document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[ab]

I think I am going to have to settle for just a field for my initials - at
least then that will be updated if anyone does a Save As. I can't work out
any way of including

JobNo./INITIALS(DICTATED BY)/myinitials(typist)

without protecting it for Forms.