Is there a way to create a rosterin word from your contacts list?

[Guest]

I want to create a check off list and rosters for parents of my brownie troop
using word from my contacts. Is there a way to do that? Help just returned
info on how to make mailing lists.

 

[Russ Valentine [MVP-Outlook]]

You can create any type of list you want with a mail merge. Outlook uses
Word for performing mail merge functions such as Form Letters, mailing
labels, envelopes, and fax or email merges. For an overview of these
functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx

 

[Guest]

Isn't there a quicker way?? I have the look of what I want in the contacts
view. I just want to copy the very same thing over to word. Setting up a
merge file seems like a lot more work and time consuming. When I try to copy
the contact rows and paste into word I get a bunch of contact icons instead.

You can create any type of list you want with a mail merge. Outlook uses
Word for performing mail merge functions such as Form Letters, mailing
labels, envelopes, and fax or email merges. For an overview of these
functions take a look here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx

--
Russ Valentine
[MVP-Outlook]

I want to create a check off list and rosters for parents of my brownie
troop
using word from my contacts. Is there a way to do that? Help just
returned
info on how to make mailing lists.

 

[Guest]

Here's a follow on question to the whole merge thing... I am attempting to
do the merge and I am finding that merge wizard is not passing on the
category field or the children fields. Key fields for me in searching and
creating my checklist for my parents and co-leaders. Is there a way to get
the program to view all the fields in the field selector instead of just the
ones they they think I need (most of those I don't use at all.) Very
frustrating.

 

[Sue Mosher [MVP-Outlook]]

Don't try to use the query in Word to select your contacts, especially if you're doing it by category. Instead, either use the By Category view in Outlooik or create a custom filtered view that shows the contacts you want to use. In Outlook, select the contacts you want to merge, choose Tools | Mail Merge.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers