How to hide the "Properties" of an email address

[Guest]

I often receive email where I am one of several recepients. Usually, if you
right-click on the name of someone in the TO list, you can choose Properties,
and determine that person's email address. That can be a problem for that
person, if he/she wants to keep his/her email address private.

I recently received an email, but when I right-clicked on the names in the
TO list, I could not get the Properties information. It appears that the
sender knows how to list the person's name in the TO list, but prevent
his/her email address from being determined. I would like to know how to do
this, so I can protect the privacy of the email addresses of people when I
send an email to multiple recepients. I will appreciate learning how to do
this.

 

[Russ Valentine [MVP-Outlook]]

The only way to hide the email address is to put it in the BCC field.
The email address you think is hidden isn't. It is readily visible in the
email header.

 

[MS]

The way this is usually done, to send an e-mail to a list of people, without
having their e-mail addresses all visible for all to see, is just to list
one recipient under To: -----Yourself!

Then you put all the actual recipients addresses under BCC, and they will
receive it, without seeing each others addresses.

 

[Peter D]

The way this is usually done, to send an e-mail to a list of people, without
having their e-mail addresses all visible for all to see, is just to list
one recipient under To: -----Yourself!

You don't actually have to include yourself in the "To" field. Mail will
still be sent as long as there is at least one address in the other fields.

 

[Guest]

Russ:
OK, thanks. I would like to create a distribution list of people I will put
into the BCC field. In Outlook 2002, however, it seems that I can only
create a distribution list of people in the TO field. I'd rather not have to
type all 40 names into the BCC field every time I want to send them an email.

How can I create a distribution list of people using the BCC field, rather
than the TO, a list that I can save and use over and over again? I will
appreciate advice.

The only way to hide the email address is to put it in the BCC field.
The email address you think is hidden isn't. It is readily visible in the
email header.
--
Russ Valentine
[MVP-Outlook]

I often receive email where I am one of several recepients. Usually, if
you
right-click on the name of someone in the TO list, you can choose
Properties,
and determine that person's email address. That can be a problem for that
person, if he/she wants to keep his/her email address private.

I recently received an email, but when I right-clicked on the names in the
TO list, I could not get the Properties information. It appears that the
sender knows how to list the person's name in the TO list, but prevent
his/her email address from being determined. I would like to know how to
do
this, so I can protect the privacy of the email addresses of people when I
send an email to multiple recepients. I will appreciate learning how to
do
this.

 

[Russ Valentine [MVP-Outlook]]

I don't understand why you would think that. You can put a DL in any field
you want.
--
Russ Valentine
[MVP-Outlook]

Russ:
OK, thanks. I would like to create a distribution list of people I will
put
into the BCC field. In Outlook 2002, however, it seems that I can only
create a distribution list of people in the TO field. I'd rather not have
to
type all 40 names into the BCC field every time I want to send them an
email.

How can I create a distribution list of people using the BCC field, rather
than the TO, a list that I can save and use over and over again? I will
appreciate advice.

The only way to hide the email address is to put it in the BCC field.
The email address you think is hidden isn't. It is readily visible in the
email header.
--
Russ Valentine
[MVP-Outlook]

I often receive email where I am one of several recepients. Usually, if
you
right-click on the name of someone in the TO list, you can choose
Properties,
and determine that person's email address. That can be a problem for
that
person, if he/she wants to keep his/her email address private.

I recently received an email, but when I right-clicked on the names in
the
TO list, I could not get the Properties information. It appears that
the
sender knows how to list the person's name in the TO list, but prevent
his/her email address from being determined. I would like to know how
to
do
this, so I can protect the privacy of the email addresses of people
when I
send an email to multiple recepients. I will appreciate learning how
to
do
this.

 

[MS]

You don't actually have to include yourself in the "To" field. Mail will
still be sent as long as there is at least one address in the other

fields.

True, it doesn't have to be yourself, of course. But I thought there has to
be some e-mail address in the To: field. Not true? Many people do put their
own address there. Or there can be a name for the recipient (in To field)
such as "My Friends", or whatever the group is, and assign a fake e-mail
address (but that would get you bounce messages when sent) or your own
e-mail address to that.

 

[Russ Valentine [MVP-Outlook]]

It depends on the mail server as to whether the To: field must be populated.
Users who want the name of the group to appear usually use a method like
this:
http://support.microsoft.com/default.aspx?scid=kb;EN-US;Q266339

 

[Milly Staples [MVP - Outlook]]

Many ISPs now require a valid address in the TO: or CC: field before
accepting mail for transport. One way to get around this is to create a
contact with the display name of Undisclosed Recipients and give it your
email address. Put this in the TO; fiels for all to see.

To the OP, to create a reusable distribution list, use
File->New->Distribution list. Populate it as you wish and give it a
distinct name. When you need to send to the list, just type the DL name in
the BCC field.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Peter D asked:

| || The way this is usually done, to send an e-mail to a list of people,
|| without having their e-mail addresses all visible for all to see, is
|| just to list one recipient under To: -----Yourself!
|
| You don't actually have to include yourself in the "To" field. Mail
| will still be sent as long as there is at least one address in the
| other fields.

 

[Guest]

Russ:
Maybe I'm not using the right process to create the list. Let me tell you
what I'm doing, and perhaps you can correct me.

In Outlook 2002, I click File/New/Distribution List. That gives me a box
with the cursor pointing to Name. Below that, I see "Select Members" and
"Add New." When I click "Select Members", my address book opens. However,
the box is not the same as the same as the box I get when I am composing an
email message. In this case, on the right, I see "Add" and "Add to
distribution list." There is no choice available to add the person to the
BCC field (like there is with an email message), only to the "distribution
list". That list automatically puts the people into the TO field.

Is there another way to create a distribution list that will allow me to put
people into the BCC field? I will appreciate advice or instructions. Thanks.

I don't understand why you would think that. You can put a DL in any field
you want.
--
Russ Valentine
[MVP-Outlook]

Russ:
OK, thanks. I would like to create a distribution list of people I will
put
into the BCC field. In Outlook 2002, however, it seems that I can only
create a distribution list of people in the TO field. I'd rather not have
to
type all 40 names into the BCC field every time I want to send them an
email.

How can I create a distribution list of people using the BCC field, rather
than the TO, a list that I can save and use over and over again? I will
appreciate advice.

The only way to hide the email address is to put it in the BCC field.
The email address you think is hidden isn't. It is readily visible in the
email header.
--
Russ Valentine
[MVP-Outlook]
I often receive email where I am one of several recepients. Usually, if
you
right-click on the name of someone in the TO list, you can choose
Properties,
and determine that person's email address. That can be a problem for
that
person, if he/she wants to keep his/her email address private.

I recently received an email, but when I right-clicked on the names in
the
TO list, I could not get the Properties information. It appears that
the
sender knows how to list the person's name in the TO list, but prevent
his/her email address from being determined. I would like to know how
to
do
this, so I can protect the privacy of the email addresses of people
when I
send an email to multiple recepients. I will appreciate learning how
to
do
this.

 

[Russ Valentine [MVP-Outlook]]

That dialog simply creates the DL. It doesn't "place it" anywhere but in
your Contacts Folder.
You don't place the DL in the To:, CC:, or BCC: fields until you actually
compose the message you are going to send. And you can chose any of those
fields at that time.
--
Russ Valentine
[MVP-Outlook]

Russ:
Maybe I'm not using the right process to create the list. Let me tell you
what I'm doing, and perhaps you can correct me.

In Outlook 2002, I click File/New/Distribution List. That gives me a box
with the cursor pointing to Name. Below that, I see "Select Members" and
"Add New." When I click "Select Members", my address book opens.
However,
the box is not the same as the same as the box I get when I am composing
an
email message. In this case, on the right, I see "Add" and "Add to
distribution list." There is no choice available to add the person to the
BCC field (like there is with an email message), only to the "distribution
list". That list automatically puts the people into the TO field.

Is there another way to create a distribution list that will allow me to
put
people into the BCC field? I will appreciate advice or instructions.
Thanks.

I don't understand why you would think that. You can put a DL in any
field
you want.
--
Russ Valentine
[MVP-Outlook]

Russ:
OK, thanks. I would like to create a distribution list of people I
will
put
into the BCC field. In Outlook 2002, however, it seems that I can only
create a distribution list of people in the TO field. I'd rather not
have
to
type all 40 names into the BCC field every time I want to send them an
email.

How can I create a distribution list of people using the BCC field,
rather
than the TO, a list that I can save and use over and over again? I
will
appreciate advice.

:

The only way to hide the email address is to put it in the BCC field.
The email address you think is hidden isn't. It is readily visible in
the
email header.
--
Russ Valentine
[MVP-Outlook]
message
I often receive email where I am one of several recepients. Usually,
if
you
right-click on the name of someone in the TO list, you can choose
Properties,
and determine that person's email address. That can be a problem
for
that
person, if he/she wants to keep his/her email address private.

I recently received an email, but when I right-clicked on the names
in
the
TO list, I could not get the Properties information. It appears
that
the
sender knows how to list the person's name in the TO list, but
prevent
his/her email address from being determined. I would like to know
how
to
do
this, so I can protect the privacy of the email addresses of people
when I
send an email to multiple recepients. I will appreciate learning
how
to
do
this.

 

[Peter D]

fields.

True, it doesn't have to be yourself, of course.

Let me update that statement... You don't have to actually include _any_
address in the "To" field. Mail will still be sent as long as there is at
least one address in the other fields (CC or BCC)