How do I share additional calendars I have added?

[Guest]

I have created 3 subfolders that I want to share with coworkers. How do I do
this? It seems that they only have access to my default calendar. I am on a
microsoft exchange server.

 

[Sue Mosher [MVP-Outlook]]

To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

I have done all this and it's not working. I've been working on trying to
share these calendars for a couple hours today alone. No matter what I've
done, it doesn't work. I've added delegates, I've given them owner
permissions to my inbox, my calendar, my task, you name it. I've gone into
email accounts like that page suggested. Nothing is working.

 

[Guest]

I have also had the other user do everything.

 

[Sue Mosher [MVP-Outlook]]

Does "you name it" include the folder you actually want to share and all its parent folders up to and including the root of the mailbox? All but the folder you want to share must be given Folder Visible permissions.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

All the other user has to do is add your account to their Exchange settings. After they do that, what change do they see in their folder list?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Yes, "you name it" does include the subfolder calendars, my main calendar, my
mailbox and my inbox.

When they do the exchange settings, they still just get my default calendar,
not the subcalendars. I have given them owner permissions to the calendars
I'm trying to share.

 

[Sue Mosher [MVP-Outlook]]

That doesn't really answer the question. What, if anything, does the other user see specifically ***in the Folder List*** related to your mailbox?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

there are no changes in the list. They have tried to open my other calendars
so many times that my calendar is already in their folder list.

 

[Sue Mosher [MVP-Outlook]]

Sorry to have to be so insistent, but I can't make any sense out of your answer. I am not talking about the Calendar navigation pane but about the Folder List navigation pane. When a user adds another mailbox to their Exchange settings, that mailbox always appears in the folder list. I want to know what happens when the user clients expands the folders in that secondary mailbox.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

I have had one of the individuals add an additional calendar as well to see
if I can open it (to see if the problem is on both ends). When I do what all
you have said, their mailbox is listed in my mail folders pane. However, when
I click on it I get the message "unable to display the folder. Microsof
office outlook could not access the specified folder location." The other
individuals are not at work yet, but if I remember correctly they got the
same message. We gave full permissions for calendar and tasks but did not
give permissions to read anything else because we do not want to share our
inbox/email. Does this answer your question? Thanks!

 

[Sue Mosher [MVP-Outlook]]

Yes, this tells me that you did not follow the instructions you were given. If you want this to work, you must grant Folder Visible permission on the root of the mailbox and on any parent folders of the folder you want to share. I'd suggest you try following the complete instructions this time.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

I do not want others to be able to view my emails. Is this going to allow
them to view my emails?

 

[Sue Mosher [MVP-Outlook]]

No. Why don't you try it and see?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Thank you for your assistance. I do sincerely appreciate it; however, I must
ask if you realize how rude and condescending you come off? My goodness.

 

[Brian Tillman]

Thank you for your assistance. I do sincerely appreciate it; however,
I must ask if you realize how rude and condescending you come off? My
goodness.

Hardly.

 

[Sue Mosher [MVP-Outlook]]

Melissa, I think I was more than patient with you, given that

-- you did not follow the instructions that you were given
-- you reported that you had followed those instructions when in fact you had not
-- it took several requests to get answers to questions that might give us a clue as to what you actually had done

Most people would have given up rather than sticking with you and insisting that you follow the procedure as given. If you find such persistence rude or condescending, I can only hope that you never have a life-threatening problem that requires someone else's assistance.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

To access a shared folder that isn't one of the folders listed on the File | Open | Other User's Folder dialog, the mailbox owner needs to grant "folder visible" permission to the root of the mailbox and any other parent folders of the shared folder, as well as appropriate permission -- at least Reviewer -- on the shared folder itself.

The user who needs access then goes into Tools | E-mail Accounts or Tools | Services (depending on the Outlook version), brings up the properties for the Exchange Server service, and on the Advanced tab, adds the mailbox.

For more information on folder permissions, with how-to screen shots, see http://www.howto-outlook.com/howto/permissions.htm and http://office.microsoft.com/assistance/preview.aspx?AssetID=HA011134811033

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Good Afternoon Ms. Mosher,

I am trying to share additional calendars. I have been unsuccessful. I am
only able to share my primary calendar. Your assistance is greatly
apprecitated.

I attempted to utilize the method you posted in the messages to Melissa, to
no avail.

Thanks
tstroud

 

[Sue Mosher [MVP-Outlook]]

That is the method. It works. Did you look for the shared mailbox on the Folder List?

If it didn't work for you, perhaps you omitted a step somewhere. Try again, this time following along with the screen shots.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers