Fowarding Custom Contact Forms

[Guest]

Hi There,

I created a custom contact form in Outlook 2003 on my computer which I have
inported into other computers in the office also running Outlook 2003. I
then set up the Outlook Contacts folders in the other computers to use this
custom form when posting to that folder. The custom form has the same name
on each computer. And when you just open a new form on each computer, the
custom form comes up.

Here is the problem: Whenever we forward the custom contact records to each
other via email in order to share contacts - the custom form is stripped of
the custom fields. In other words, when you open the custom contact form on
the recipient's computer - it opens in the standard format.

Does anyone have any ideas as to how to share these custom forms?

Thanks!

 

[Sue Mosher [MVP-Outlook]]

What steps are you using to forward the items?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Hi Sue,

Your question has already lead me to some success! I was able to get thet
custom contact form to forward with all the information by Action/Forward to
the other computer we have with Outlook 2003 - so that problem is solved.
Forward as vCard does not work.

But we do have another computer in the office which is running an earlier
Outlook version - which doesn't show a year when we click on properties.
This version does not have the option of just forwarding a contact - only
forwarding as a vCard - which doesn't work. Do you have any ideas on how to
get around this? If there's no solution to this problem - we can live with
it because I'm planning on getting a new computer with Outlook 2003 to
replace this one at some point in the near future.

Thanks!

 

[Sue Mosher [MVP-Outlook]]

The way to check the Outlook version is to use the Help | About Microsoft Outlook dialog.

In any version of Outlook, you can create a rich-text format message, then use the Insert | Item command to insert a contact.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Hi Sue,

Ok, I created a rich-text message but then when I went to Insert - there is
no "Item" option. There is object and file and picture and all those - but
no Item. Any other ideas?

Thanks!

Nina

 

[Sue Mosher [MVP-Outlook]]

Try turning off Word as your email editor in Tools | Options | Mail Format.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Milly Staples [MVP - Outlook]]

ARe you using word as the message editor? If yes, don't. Use Outlook's
native message format and you will see this option.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Neenm asked:

| Hi Sue,
|
| Ok, I created a rich-text message but then when I went to Insert -
| there is no "Item" option. There is object and file and picture and
| all those - but no Item. Any other ideas?
|
| Thanks!
|
| Nina
|
| "Sue Mosher [MVP-Outlook]" wrote:
|
|| The way to check the Outlook version is to use the Help | About
|| Microsoft Outlook dialog.
||
|| In any version of Outlook, you can create a rich-text format
|| message, then use the Insert | Item command to insert a contact.
||
|| --
|| Sue Mosher, Outlook MVP
|| Author of Configuring Microsoft Outlook 2003
||
|| and Microsoft Outlook Programming - Jumpstart for
|| Administrators, Power Users, and Developers
||
||
|| ||| Hi Sue,
|||
||| Your question has already lead me to some success! I was able to
||| get thet custom contact form to forward with all the information by
||| Action/Forward to the other computer we have with Outlook 2003 - so
||| that problem is solved. Forward as vCard does not work.
|||
||| But we do have another computer in the office which is running an
||| earlier Outlook version - which doesn't show a year when we click
||| on properties. This version does not have the option of just
||| forwarding a contact - only forwarding as a vCard - which doesn't
||| work. Do you have any ideas on how to get around this? If there's
||| no solution to this problem - we can live with it because I'm
||| planning on getting a new computer with Outlook 2003 to replace
||| this one at some point in the near future.
|||
||| Thanks!
|||
||| "Sue Mosher [MVP-Outlook]" wrote:
|||
|||| What steps are you using to forward the items?
||
||||
|||| ||||| Hi There,
|||||
||||| I created a custom contact form in Outlook 2003 on my computer
||||| which I have inported into other computers in the office also
||||| running Outlook 2003. I then set up the Outlook Contacts folders
||||| in the other computers to use this custom form when posting to
||||| that folder. The custom form has the same name on each computer.
||||| And when you just open a new form on each computer, the custom
||||| form comes up.
|||||
||||| Here is the problem: Whenever we forward the custom contact
||||| records to each other via email in order to share contacts - the
||||| custom form is stripped of the custom fields. In other words,
||||| when you open the custom contact form on the recipient's computer
||||| - it opens in the standard format.
|||||
||||| Does anyone have any ideas as to how to share these custom forms?
|||||
||||| Thanks!

 

[Russ Valentine [MVP-Outlook]]

You'll see it with Word, too, just in a different place. It's in the
Attachment icon dropdown (Hint: the Paperclip).
--
Russ Valentine
[MVP-Outlook]
"Milly Staples [MVP - Outlook]"

ARe you using word as the message editor? If yes, don't. Use Outlook's
native message format and you will see this option.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Neenm asked:

| Hi Sue,
|
| Ok, I created a rich-text message but then when I went to Insert -
| there is no "Item" option. There is object and file and picture and
| all those - but no Item. Any other ideas?
|
| Thanks!
|
| Nina
|
| "Sue Mosher [MVP-Outlook]" wrote:
|
|| The way to check the Outlook version is to use the Help | About
|| Microsoft Outlook dialog.
||
|| In any version of Outlook, you can create a rich-text format
|| message, then use the Insert | Item command to insert a contact.
||
|| --
|| Sue Mosher, Outlook MVP
|| Author of Configuring Microsoft Outlook 2003
||
|| and Microsoft Outlook Programming - Jumpstart for
|| Administrators, Power Users, and Developers
||
||
|| ||| Hi Sue,
|||
||| Your question has already lead me to some success! I was able to
||| get thet custom contact form to forward with all the information by
||| Action/Forward to the other computer we have with Outlook 2003 - so
||| that problem is solved. Forward as vCard does not work.
|||
||| But we do have another computer in the office which is running an
||| earlier Outlook version - which doesn't show a year when we click
||| on properties. This version does not have the option of just
||| forwarding a contact - only forwarding as a vCard - which doesn't
||| work. Do you have any ideas on how to get around this? If there's
||| no solution to this problem - we can live with it because I'm
||| planning on getting a new computer with Outlook 2003 to replace
||| this one at some point in the near future.
|||
||| Thanks!
|||
||| "Sue Mosher [MVP-Outlook]" wrote:
|||
|||| What steps are you using to forward the items?
||
||||
|||| ||||| Hi There,
|||||
||||| I created a custom contact form in Outlook 2003 on my computer
||||| which I have inported into other computers in the office also
||||| running Outlook 2003. I then set up the Outlook Contacts folders
||||| in the other computers to use this custom form when posting to
||||| that folder. The custom form has the same name on each computer.
||||| And when you just open a new form on each computer, the custom
||||| form comes up.
|||||
||||| Here is the problem: Whenever we forward the custom contact
||||| records to each other via email in order to share contacts - the
||||| custom form is stripped of the custom fields. In other words,
||||| when you open the custom contact form on the recipient's computer
||||| - it opens in the standard format.
|||||
||||| Does anyone have any ideas as to how to share these custom forms?
|||||
||||| Thanks!

 

[Milly Staples [MVP - Outlook]]

HA! learn something new every day!!

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Russ Valentine [MVP-Outlook] asked:

| You'll see it with Word, too, just in a different place. It's in the
| Attachment icon dropdown (Hint: the Paperclip).
|| ARe you using word as the message editor? If yes, don't. Use
|| Outlook's native message format and you will see this option.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Neenm asked:
||
||| Hi Sue,
|||
||| Ok, I created a rich-text message but then when I went to Insert -
||| there is no "Item" option. There is object and file and picture and
||| all those - but no Item. Any other ideas?
|||
||| Thanks!
|||
||| Nina
|||
||| "Sue Mosher [MVP-Outlook]" wrote:
|||
|||| The way to check the Outlook version is to use the Help | About
|||| Microsoft Outlook dialog.
||||
|||| In any version of Outlook, you can create a rich-text format
|||| message, then use the Insert | Item command to insert a contact.
||||
|||| --
|||| Sue Mosher, Outlook MVP
|||| Author of Configuring Microsoft Outlook 2003
||||
|||| and Microsoft Outlook Programming - Jumpstart for
|||| Administrators, Power Users, and Developers
||||
||||
|||| ||||| Hi Sue,
|||||
||||| Your question has already lead me to some success! I was able to
||||| get thet custom contact form to forward with all the information
||||| by Action/Forward to the other computer we have with Outlook 2003
||||| - so that problem is solved. Forward as vCard does not work.
|||||
||||| But we do have another computer in the office which is running an
||||| earlier Outlook version - which doesn't show a year when we click
||||| on properties. This version does not have the option of just
||||| forwarding a contact - only forwarding as a vCard - which doesn't
||||| work. Do you have any ideas on how to get around this? If
||||| there's no solution to this problem - we can live with it because
||||| I'm planning on getting a new computer with Outlook 2003 to
||||| replace this one at some point in the near future.
|||||
||||| Thanks!
|||||
||||| "Sue Mosher [MVP-Outlook]" wrote:
|||||
|||||| What steps are you using to forward the items?
||||
||||||
|||||| ||||||| Hi There,
|||||||
||||||| I created a custom contact form in Outlook 2003 on my computer
||||||| which I have inported into other computers in the office also
||||||| running Outlook 2003. I then set up the Outlook Contacts
||||||| folders in the other computers to use this custom form when
||||||| posting to that folder. The custom form has the same name on
||||||| each computer. And when you just open a new form on each
||||||| computer, the custom form comes up.
|||||||
||||||| Here is the problem: Whenever we forward the custom contact
||||||| records to each other via email in order to share contacts - the
||||||| custom form is stripped of the custom fields. In other words,
||||||| when you open the custom contact form on the recipient's
||||||| computer - it opens in the standard format.
|||||||
||||||| Does anyone have any ideas as to how to share these custom
||||||| forms?
|||||||
||||||| Thanks!

 

[Russ Valentine [MVP-Outlook]]

I always find things when I use "Outlook logic:" look first in the last
place you'd think of.
--
Russ Valentine
[MVP-Outlook]
"Milly Staples [MVP - Outlook]"

HA! learn something new every day!!

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Russ Valentine [MVP-Outlook] asked:

| You'll see it with Word, too, just in a different place. It's in the
| Attachment icon dropdown (Hint: the Paperclip).
|| ARe you using word as the message editor? If yes, don't. Use
|| Outlook's native message format and you will see this option.
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. All
|| unsolicited mail sent to my personal account will be deleted without
|| reading.
||
|| After furious head scratching, Neenm asked:
||
||| Hi Sue,
|||
||| Ok, I created a rich-text message but then when I went to Insert -
||| there is no "Item" option. There is object and file and picture and
||| all those - but no Item. Any other ideas?
|||
||| Thanks!
|||
||| Nina
|||
||| "Sue Mosher [MVP-Outlook]" wrote:
|||
|||| The way to check the Outlook version is to use the Help | About
|||| Microsoft Outlook dialog.
||||
|||| In any version of Outlook, you can create a rich-text format
|||| message, then use the Insert | Item command to insert a contact.
||||
|||| --
|||| Sue Mosher, Outlook MVP
|||| Author of Configuring Microsoft Outlook 2003
||||
|||| and Microsoft Outlook Programming - Jumpstart for
|||| Administrators, Power Users, and Developers
||||
||||
|||| ||||| Hi Sue,
|||||
||||| Your question has already lead me to some success! I was able to
||||| get thet custom contact form to forward with all the information
||||| by Action/Forward to the other computer we have with Outlook 2003
||||| - so that problem is solved. Forward as vCard does not work.
|||||
||||| But we do have another computer in the office which is running an
||||| earlier Outlook version - which doesn't show a year when we click
||||| on properties. This version does not have the option of just
||||| forwarding a contact - only forwarding as a vCard - which doesn't
||||| work. Do you have any ideas on how to get around this? If
||||| there's no solution to this problem - we can live with it because
||||| I'm planning on getting a new computer with Outlook 2003 to
||||| replace this one at some point in the near future.
|||||
||||| Thanks!
|||||
||||| "Sue Mosher [MVP-Outlook]" wrote:
|||||
|||||| What steps are you using to forward the items?
||||
||||||
|||||| ||||||| Hi There,
|||||||
||||||| I created a custom contact form in Outlook 2003 on my computer
||||||| which I have inported into other computers in the office also
||||||| running Outlook 2003. I then set up the Outlook Contacts
||||||| folders in the other computers to use this custom form when
||||||| posting to that folder. The custom form has the same name on
||||||| each computer. And when you just open a new form on each
||||||| computer, the custom form comes up.
|||||||
||||||| Here is the problem: Whenever we forward the custom contact
||||||| records to each other via email in order to share contacts - the
||||||| custom form is stripped of the custom fields. In other words,
||||||| when you open the custom contact form on the recipient's
||||||| computer - it opens in the standard format.
|||||||
||||||| Does anyone have any ideas as to how to share these custom
||||||| forms?
|||||||
||||||| Thanks!

 

[Guest]

Thanks, Everyone! My employee with the older version of Outlook is out today
- but I will try to email her a contact this way and vice versa and we'll see
what happens. I'll report back. Thanks again for all your help!

Nina

 

[Guest]

Hi Again,

Ok, with the tips that you have all suggested - using rt format for the mail
message and then inserting the custom contact as an Item - i was able to
email the custom contact form to my associate - who has Outlook 2000 by the
way - with the formatting and new fields intact. Success!

She was not able, however, to email the custom contact to me using the same
technique. We made sure her email was rft as opposed to word and inserted
it. Once I got the email - the custom formating and fields were not there.

Does anyone have any other ideas or should I give up?

Thanks so much for all your help with this.

Nina

 

[Sue Mosher [MVP-Outlook]]

See if saving it as an .msg file and then sending that fine works better.

As you've probably guessed, custom forms were never designed to be used in the way you're trying to use yours.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers