Emailing to a category listing

[PaulC]

I understand how to email to a category listing but, when the email is
created, not all the email addresses from the category are included? I have
a category with 80+ entries and only about 15 are included in the To address

Any help appreciated.
Paul

 

[PaulC]

Sorry

Ok... i select the category view of contacts and the relevant category
heading.
Select... Actions - Create - New Message
When the message appears, there are only 13 of the 81 contacts from the
category showing in the 'To' window.

Some of the contacts in this category do not have email addresses. Would
this screw things up?

Hope that is enough for you to go on?

Clarify your post as to which addresses are missing and which method you are
using. You're forcing us to guess way too much.
--
Russ Valentine
[MVP-Outlook]

I understand how to email to a category listing but, when the email is
created, not all the email addresses from the category are included? I
have
a category with 80+ entries and only about 15 are included in the To
address

Any help appreciated.
Paul

 

[PaulC]

also...
There doesn't seem to be any rhyme or reason as to which addresses it leaves
out. It does similar things with every category - always misses a
significant number of addresses from the "To' address

Clarify your post as to which addresses are missing and which method you are
using. You're forcing us to guess way too much.
--
Russ Valentine
[MVP-Outlook]

I understand how to email to a category listing but, when the email is
created, not all the email addresses from the category are included? I
have
a category with 80+ entries and only about 15 are included in the To
address

Any help appreciated.
Paul

 

[Russ Valentine [MVP-Outlook]]

It wouldn't "screw things up," but obviously there would be no point in
including Contacts with no email addresses. The only addresses that should
appear and that you should expect to see would be valid, resolved email
addresses in the default email field. You should also get a warning that
some of your potential recipients have no email addresses.
--
Russ Valentine
[MVP-Outlook]

Sorry

Ok... i select the category view of contacts and the relevant category
heading.
Select... Actions - Create - New Message
When the message appears, there are only 13 of the 81 contacts from the
category showing in the 'To' window.

Some of the contacts in this category do not have email addresses. Would
this screw things up?

Hope that is enough for you to go on?

Clarify your post as to which addresses are missing and which method you
are
using. You're forcing us to guess way too much.
--
Russ Valentine
[MVP-Outlook]

I understand how to email to a category listing but, when the email is
created, not all the email addresses from the category are included? I
have
a category with 80+ entries and only about 15 are included in the To
address

Any help appreciated.
Paul

 

[Diane Poremsky [MVP]]

do you see the addresses when you press the To button? If not, the missing
addresses are not resolved as contacts.

--
Diane Poremsky [MVP - Outlook]





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(e-mail address removed)

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also...
There doesn't seem to be any rhyme or reason as to which addresses it
leaves
out. It does similar things with every category - always misses a
significant number of addresses from the "To' address

Clarify your post as to which addresses are missing and which method you
are
using. You're forcing us to guess way too much.
--
Russ Valentine
[MVP-Outlook]

I understand how to email to a category listing but, when the email is
created, not all the email addresses from the category are included? I
have
a category with 80+ entries and only about 15 are included in the To
address

Any help appreciated.
Paul

 

[PaulC]

hmmm... Thanks Diane

That prompted me to go back and look at the individual contacts themselves.
What I found was that all the contacts that had not been included had one
thing in common... If "Display as.." contained the contact's name PLUS the
email address in parenthesis, it was not included. Editing each contact to
remove the email address in parenthesis from "Display as.." and only leave
the contact's name itself, included it in the subsequent email.

I now have all the contacts in the category included in my email but why
would the contents of "Display as.." cause it to be excluded?

do you see the addresses when you press the To button? If not, the missing
addresses are not resolved as contacts.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

also...
There doesn't seem to be any rhyme or reason as to which addresses it
leaves
out. It does similar things with every category - always misses a
significant number of addresses from the "To' address

Clarify your post as to which addresses are missing and which method you
are
using. You're forcing us to guess way too much.
--
Russ Valentine
[MVP-Outlook]
I understand how to email to a category listing but, when the email is
created, not all the email addresses from the category are included? I
have
a category with 80+ entries and only about 15 are included in the To
address

Any help appreciated.
Paul

 

[Diane Poremsky [MVP]]

That display name format shouldn't affect what shows - its more likely the
addresses needed resolved and editing the contact kicked in resolution.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

hmmm... Thanks Diane

That prompted me to go back and look at the individual contacts
themselves.
What I found was that all the contacts that had not been included had one
thing in common... If "Display as.." contained the contact's name PLUS
the
email address in parenthesis, it was not included. Editing each contact
to
remove the email address in parenthesis from "Display as.." and only leave
the contact's name itself, included it in the subsequent email.

I now have all the contacts in the category included in my email but why
would the contents of "Display as.." cause it to be excluded?

do you see the addresses when you press the To button? If not, the
missing
addresses are not resolved as contacts.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

also...
There doesn't seem to be any rhyme or reason as to which addresses it
leaves
out. It does similar things with every category - always misses a
significant number of addresses from the "To' address

:

Clarify your post as to which addresses are missing and which method
you
are
using. You're forcing us to guess way too much.
--
Russ Valentine
[MVP-Outlook]
I understand how to email to a category listing but, when the email
is
created, not all the email addresses from the category are included?
I
have
a category with 80+ entries and only about 15 are included in the To
address

Any help appreciated.
Paul