Emailing a 10.9 MB pps file

[Guest]

Hi, Can I not mail a .pps file that is 10.9 mb in size, through the normal
free web based mail systems, i.e. hotmail, yahoo, gmail? Can I reduce it in
size any way? Zipping only reduces it to 10.4 mb. It is only 3 slides but
contains a wav file too. Any help please? PP2003 in use, tried Pack for CD,
tried zip, tried PFC. Jay

 

[Michael Koerner]

What is on the slides? How big is the wav file: You may also want to look
here.
Why are my PowerPoint files so big? What can I do about it?
http://www.pptfaq.com/FAQ00062.htm

 

[Guest]

Check out our new site currently "in construction" and look at "I want to
embed mp3 files". It tells you how to convert wav to mp3 and embed the mp3
file. File should be a lot smaller!

http://www.powerpointalchemy.co.uk/

 

[Steve M]

First, did you try to compress your images?

Using your original ppt file...
in slide view, right click on any picture,
choose "format picture",
in the "picture" tab, click the "compress" button,
choose "web/screen resolution" and "compress all pictures".

save the file as a different name and compare the filesize.

You might also consider converting that .wav file to .mp3, then relinking
it.

Good luck,
Steven Michelsen

 

[Guest]

Thanks Michael, I had visited that page and done all suggested. The slides
are 2 that are just text boxes with a coloured background and using a font I
downloaded from the web and the first slide contains a scanned in pic from a
greeting card, a text box with text and the wav file which is 10.7 mb (hadn't
realised that til just looking now). I had it as an mp3 first but wanted to
embed it to just mail as one thing so I converted it using CDEX. I will now
try John & Steve's suggestions too (thanks all) Jay

 

[Michael Koerner]

If John's solution does not work for you, there is always the option to
resample the wav file using Sound Recorder. Here are the steps to follow

Click the <Start> button
Click <All Programs>
Click <Accessories>
Click <Entertainment>
Click <Windows Sound Recorder>
Click <File>, <Open>

Select the wav file you want to edit.

<Click> On properties and look under Audio Format and it will indicate the
current file setting. In the Choose From drop down window select <Playback
Formats>
Click <Convert Now> leave the format at the default <PCM> the select an
attribute around the 11.025 KHZ, 4bit stereo and select <OK>. Listen to you
conversion and if it sounds okay, save your file with a new filename and
then insert it into your presentation.

 

[Guest]

Thanks again Michael - I didn't even know that existed. The sound isn't good
enough (tried a few settings) as the song is acoustic and it becomes very
fuzzy. John's solution was what I had already done. I may have to switch
back to MP3 and link the file - would I simply mail the two files together
then and woudl the music play when the .pps file was opened? Many thanks
again, Jay

 

[Michael Koerner]

If your going to go back to MP3, then put the MP3 file into the same folder
before you insert it into the presentation that way when you send both
files, the links should hold, and the music will play.

 

[Guest]

Thanks Michael - also found something called "SendMyFiles". Not sure about
it but may have a play around. Many thanks again

 

[Michael Koerner]

If you get time, drop back and let us know how you make out. Always looking
for alternate solutions to problem files.

 

[Kathy Jacobs]

You might also look at
- http://www.yousendit.com/ - They let you send files up to 100M without
charge.
- http://www.transferbigfiles.com/Default.aspx - They let you send files
up to a gig in size without charge. I use them when I can, since I know the
group who created it.
Both of these offer a variety of security and notification options as well.

--
Kathy Jacobs, Microsoft MVP OneNote and PowerPoint
Author of Kathy Jacobs on PowerPoint
Get PowerPoint and OneNote information at www.onppt.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

 

[king marsh]

Hi, Can I not mail a .pps file that is 10.9 mb in size, through the normal
free web based mail systems, i.e. hotmail, yahoo, gmail? Can I reduce it in
size any way? Zipping only reduces it to 10.4 mb. It is only 3 slides but
contains a wav file too. Any help please? PP2003 in use, tried Pack for CD,
tried zip, tried PFC. Jay

If you are looking for a solution not only to reduce the files size
of
Images, graphics, pictures and audio but the whole presentation, you
can try this solution-
Convert PowerPoint to flash to reduce the fiel size by 90%

Although you can use some tools to adjust Images, graphics, pictures
and audio in PowerPoint for a samller size, you will still have
quality loss to some degree. Maybe troublesome and ask for a long
time
to do it.
Conversion to flash may be eaiser. And you will need a powerpoint to
flash converter like
PPT2Flahs Standard
http://www.sameshow.com/powerpoint-to-flash.php?sid=5


How to use it from
http://www.ppt-to-dvd.com/forum/viewtopic.php?t=1514


Free Trial from
http://www.sameshow.com/download/ppt2flash-download.php?sid=5

 

[Panic]

Hi, Can I not mail a .pps file that is 10.9 mb in size, through the normal
free web based mail systems, i.e. hotmail, yahoo, gmail? Can I reduce it
in
size any way? Zipping only reduces it to 10.4 mb. It is only 3 slides but
contains a wav file too. Any help please? PP2003 in use, tried Pack for
CD,
tried zip, tried PFC. Jay

An easy work around that is to use yousendit.com from your browser. It's
free and you can load large files there, enter the email address of your
sendee, and even write a short note to explain to him/her what this is all
about.

The addressee receives an email from yousendit.com with your note and a link
to download the file you posted there. Works like a champ. For a small
charge you can send files up to 1GB in size but files less than 500MB are
free.

 

[Panic]

Thanks again Michael - I didn't even know that existed. The sound isn't
good
enough (tried a few settings) as the song is acoustic and it becomes very
fuzzy. John's solution was what I had already done. I may have to switch
back to MP3 and link the file - would I simply mail the two files together
then and woudl the music play when the .pps file was opened? Many thanks
again, Jay

Sound recorder will only record up to 1 minute. If you will use it a lot
you can download 1st Sound Recorder for a slight charge. With it you can
record unlimited sound. To change an mp3 file to a wave file without
increasing the size of the file I use CDEX. You can download it free at
http://www.download.com/CDex/3000-2140_4-10226370.html