editing while in mark-up mode

[rNeil]

I've had a document reviewed by a friend, who marked-up her comments for my
perusal. It seems the ONLY options are to accept or rejects the comments AS
IS. How do I review her comments and edit the document as I wish to change
things?

Again, I want to be able to accept SOME of her comments, edit others, and do
some of my own editing at the same time. This seems impossible, as again, the
only options I can find are straight accept/reject of the ENTIRE suggestion.
I would need to go through all four pages of the document, by
accepting/rejecting eliminate EVERY suggestion, DELETE all markup comments,
THEN make my own edits without being able to refer to back to anything.

*I* can't even edit the document without it being considered a markup! I
just want to make some changes and this is taking so BLASTED much time for a
very simple little job.

 

[rNeil]

After further work through this, I am amazed how clunky this process is. To
edit this document myself (and still see the markups my friend suggested) I
need to type in new text, LEAVE the keyboard to grab the mouse and select
both what I merely would like to be able to "delete" AND what I've just
written, and take the cursor to the top of the document menus to click
"Accept".

Then of course, click back into the document at the next spot ... there is
so much back-and-forth between the mouse and keyboard it is STUPID.

At least, with my current knowledge. Is there a key-board shortcut/s to use
to get rid of needing the bloody mouse every few taps of the keyboard?
SOMETHING that will speed up this slow process at least a little bit?

 

[Jay Freedman]

http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html

There is a difference between *having tracked changes displayed in a
document* and *having the Track Changes mode turned on so new changes are
tracked.* Just press Ctrl+Shift+E to turn off the Track Changes mode, and
edit whatever you like; none of your changes will be tracked at that point,
but your friend's markup will still be visible. Later you can accept or
reject each individual change to arrive at a final copy.

For the cases where you want part of one of her changes but you want to make
alterations to it, I'd suggest accepting that change and then making your
own edits.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Peter T. Daniels]

To accept part of an insertion, select the inserted text and press
"Accept"; to reject the rest of the insertion, select it and press
"Reject." Similarly for accepting or rejecting part of a deletion.

If Track Changes is off when you make a change in an insertion, the
changed part appears in black and won't be affected by Accept/Reject
the material around it (even if it's selected).

(Not sure what happens when you type within a deletion -- but if you
try to move deleted text, it will simply tell you the text has been
deleted. If you want to move it, Reject the change and then you can
move it.)

 

[rNeil]

Peter and Jay,

Thank you so very much for your helpful responses. I now have a better view
of how this works. I am still disappointed at needing to bounce back and
forth between the keyboard and the mouse. What a time-waster that is, when a
couple key-strokes would be SO much faster ... sigh.

rNeil

 

[Jay Freedman]

Peter and Jay,

Thank you so very much for your helpful responses. I now have a better view
of how this works. I am still disappointed at needing to bounce back and
forth between the keyboard and the mouse. What a time-waster that is, when a
couple key-strokes would be SO much faster ... sigh.

rNeil

There aren't any keyboard shortcuts by default, but you can assign
ones for yourself.

Go to Office button > Word Options > Customize. At the bottom left,
click the Keyboard Shortcuts Customize button. In the next dialog,
choose the Review Tab category.

In the Commands box, click the command AcceptChangesOrAdvance. Click
in the box marked "Press new shortcut key" and then type the shortcut
combination you want to use for this command. If that shortcut is
already assigned to another command, that will be shown below the
Current Keys box; you can click the Assign button to "steal" the
shortcut away from the other command, or backspace to remove your
first choice and try another. When you finally click the Assign
button, your shortcut will appear in the Current Keys box.

Then assign a shortcut to the RejectChangesOrAdvance command. Again,
be sure to click the Assign button for the shortcut you want. If you
click the Close button before hitting Assign, nothing will be
assigned.

 

[Peter T. Daniels]

Like another recent poster here, I found the innovation in Word2007 to
have "Accept Change" automatically take you to the next change to be
very annoying, so I put the buttons for the old-style Accept/Reject
Change (and stay there) on my Quick Access Toolbar, and assigned Ctrl-
Backslash and Ctrl-Pipe to those commands respectively (because out-of-
the-box they were the two single-letter Control shortcuts I would have
absolutely no use for). So even if you're in Word2003, those are the
shortcuts I'd recommend you use when you follow Jay's instructions.

 

[Jay Freedman]

There's no pleasing everyone. The AcceptChangesOrAdvance command was added
because of the loud complaints about having to click again to advance to the
next change after accepting one. At least you now have a choice.