editing source document bookmarks

[Steve Greenaway]

Is there a way to make the links to the bookmarks keep track of where the
bookmarks are within the source document so that the text stays exactly the
same, even when the source document is edited?

I'm trying to create a source document with multiple bookmarks for multiple
specification sections, eg:

bookmark s004110 is for the text "Section 00 41 10 - Appendices to Bid"
bookmark s031000 is for the text "Section 03 10 00 - Concrete Forming"

etc.

There could be 50 or more such entries, only a handful of which are linked
to within any particular target document. So far I'm linking the text using
IncludeText.

This is working, so far so good.

But as soon as I edit the source document, for instance by adding another
line in the middle of the list, the links get messed up in the target
documents. I will suddenly have line breaks or other problems.

Thanks.
- Steve

 

[Steve Greenaway]

Boy, did I stump everybody? I hope I don't end up having to do a
database to make this work...

 

[macropod]

Hi Steve,

Obviously, if you encode a particular paragraph definition into the bookmark when the paragraphs are auto-numbered, and you add
another paragraph before the bookmarked one, or you change the numbering scheme, the definition will no longer match the paragraph
number. Better to use meaningful names for the bookmarks in that case.

Also, when inserting a new paragraph in the source document, it's important to ensure you're not simply extending the previous
paragraph's bookmark. Setting Word to show bookmarks (Tools|Options View) helps with this.

 

[Steve Greenaway]

Hi macropod:

Thanks!

FWIW, the bookmark names are manually entered - I've got to give them
logical names that match the bookmark contents or I'll go crazy trying to get
the links right!

I never realised that the bookmark borders were viewable - as soon as I
turned them on the source of the problem was obvious.

Thanks again.

- Steve

Hi Steve,

Obviously, if you encode a particular paragraph definition into the bookmark when the paragraphs are auto-numbered, and you add
another paragraph before the bookmarked one, or you change the numbering scheme, the definition will no longer match the paragraph
number. Better to use meaningful names for the bookmarks in that case.

Also, when inserting a new paragraph in the source document, it's important to ensure you're not simply extending the previous
paragraph's bookmark. Setting Word to show bookmarks (Tools|Options View) helps with this.

--
Cheers
macropod
[Microsoft MVP - Word]

Is there a way to make the links to the bookmarks keep track of where the
bookmarks are within the source document so that the text stays exactly the
same, even when the source document is edited?

I'm trying to create a source document with multiple bookmarks for multiple
specification sections, eg:

bookmark s004110 is for the text "Section 00 41 10 - Appendices to Bid"
bookmark s031000 is for the text "Section 03 10 00 - Concrete Forming"

etc.

There could be 50 or more such entries, only a handful of which are linked
to within any particular target document. So far I'm linking the text using
IncludeText.

This is working, so far so good.

But as soon as I edit the source document, for instance by adding another
line in the middle of the list, the links get messed up in the target
documents. I will suddenly have line breaks or other problems.

Thanks.
- Steve