Distribution lists

[Barryjt]

I find that I can only get about 20 names in a distribution list. I
understand that the number depends on the file size of each entry. How can I
find the file size and reduce it? (Simple language please!)

 

[Russ Valentine [MVP-Outlook]]

You have provided no information. No such limits exist. Provide clear
evidence that supports your contention. We have no idea what you are
actually doing and what has left you with your conclusion. Be specific and
include versions and information store.

 

[Barryjt]

This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution list
depends on the size of the contact files (for each contact) themselves. There
are no hard and fast rules but in general, a distribution list can contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125, and this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum size for
distribution lists.

I just wish to know how I can reduce the file size and so increase the
number of entried in my DL.

You have provided no information. No such limits exist. Provide clear
evidence that supports your contention. We have no idea what you are
actually doing and what has left you with your conclusion. Be specific and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]

I find that I can only get about 20 names in a distribution list. I
understand that the number depends on the file size of each entry. How
can I
find the file size and reduce it? (Simple language please!)

 

[Brian Tillman [MVP - Outlook]]

I just wish to know how I can reduce the file size and so increase the
number of entried in my DL.

Try removing some of the information in the contact records.

 

[Russ Valentine [MVP-Outlook]]

This does not apply to all DL's. In what information store are you creating
these DL's? In general, it is poor practice to create DL's with more than a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]

This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution list
depends on the size of the contact files (for each contact) themselves.
There
are no hard and fast rules but in general, a distribution list can contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125, and this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum size
for
distribution lists.

I just wish to know how I can reduce the file size and so increase the
number of entried in my DL.

You have provided no information. No such limits exist. Provide clear
evidence that supports your contention. We have no idea what you are
actually doing and what has left you with your conclusion. Be specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]

I find that I can only get about 20 names in a distribution list. I
understand that the number depends on the file size of each entry. How
can I
find the file size and reduce it? (Simple language please!)

 

[Barryjt]

Thanks Brian. I will try that although, I only have name and email addresses
for my contacts.

 

[Barryjt]

Russ, I'm not very computer literate. I just click on new, distribution list,
add members and then save.

This does not apply to all DL's. In what information store are you creating
these DL's? In general, it is poor practice to create DL's with more than a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]

This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution list
depends on the size of the contact files (for each contact) themselves.
There
are no hard and fast rules but in general, a distribution list can contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125, and this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum size
for
distribution lists.

I just wish to know how I can reduce the file size and so increase the
number of entried in my DL.

You have provided no information. No such limits exist. Provide clear
evidence that supports your contention. We have no idea what you are
actually doing and what has left you with your conclusion. Be specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution list. I
understand that the number depends on the file size of each entry. How
can I
find the file size and reduce it? (Simple language please!)

 

[Russ Valentine [MVP-Outlook]]

So what happens exactly that makes you think you can't add as many members
as you want?
--
Russ Valentine
[MVP-Outlook]

Russ, I'm not very computer literate. I just click on new, distribution
list,
add members and then save.

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with more than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]

This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution list
depends on the size of the contact files (for each contact) themselves.
There
are no hard and fast rules but in general, a distribution list can
contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125, and
this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum size
for
distribution lists.

I just wish to know how I can reduce the file size and so increase the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide clear
evidence that supports your contention. We have no idea what you are
actually doing and what has left you with your conclusion. Be specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution list. I
understand that the number depends on the file size of each entry.
How
can I
find the file size and reduce it? (Simple language please!)

 

[Barryjt]

If I send and email to one of my dl's and also to 2 or 3 single addresses at
the same time, it's ok. If I send to 4 additional addresses, I get a message
saying "not sent to ... 1 or more of the single addresses ... reason: too
many recipients

So what happens exactly that makes you think you can't add as many members
as you want?
--
Russ Valentine
[MVP-Outlook]

Russ, I'm not very computer literate. I just click on new, distribution
list,
add members and then save.

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with more than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]
This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution list
depends on the size of the contact files (for each contact) themselves.
There
are no hard and fast rules but in general, a distribution list can
contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125, and
this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum size
for
distribution lists.

I just wish to know how I can reduce the file size and so increase the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide clear
evidence that supports your contention. We have no idea what you are
actually doing and what has left you with your conclusion. Be specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution list. I
understand that the number depends on the file size of each entry.
How
can I
find the file size and reduce it? (Simple language please!)

 

[Russ Valentine [MVP-Outlook]]

That's not an Outlook message. That's your mail server.
--
Russ Valentine
[MVP-Outlook]

If I send and email to one of my dl's and also to 2 or 3 single addresses
at
the same time, it's ok. If I send to 4 additional addresses, I get a
message
saying "not sent to ... 1 or more of the single addresses ... reason: too
many recipients

So what happens exactly that makes you think you can't add as many
members
as you want?
--
Russ Valentine
[MVP-Outlook]

Russ, I'm not very computer literate. I just click on new, distribution
list,
add members and then save.

:

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with more
than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]
This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution
list
depends on the size of the contact files (for each contact)
themselves.
There
are no hard and fast rules but in general, a distribution list can
contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125,
and
this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum
size
for
distribution lists.

I just wish to know how I can reduce the file size and so increase
the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide
clear
evidence that supports your contention. We have no idea what you
are
actually doing and what has left you with your conclusion. Be
specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution list.
I
understand that the number depends on the file size of each
entry.
How
can I
find the file size and reduce it? (Simple language please!)

 

[Barryjt]

So are you saying I sould contact my ISP?

That's not an Outlook message. That's your mail server.
--
Russ Valentine
[MVP-Outlook]

If I send and email to one of my dl's and also to 2 or 3 single addresses
at
the same time, it's ok. If I send to 4 additional addresses, I get a
message
saying "not sent to ... 1 or more of the single addresses ... reason: too
many recipients

So what happens exactly that makes you think you can't add as many
members
as you want?
--
Russ Valentine
[MVP-Outlook]
Russ, I'm not very computer literate. I just click on new, distribution
list,
add members and then save.

:

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with more
than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]
This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a distribution
list
depends on the size of the contact files (for each contact)
themselves.
There
are no hard and fast rules but in general, a distribution list can
contain
between 50-70 names and e-mail addresses. A maximum number of e-mail
addressees, with minimum contact file size, is approximately 125,
and
this
can include other distribution lists.

For more information see the Knowledge Base article on the maximum
size
for
distribution lists.

I just wish to know how I can reduce the file size and so increase
the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide
clear
evidence that supports your contention. We have no idea what you
are
actually doing and what has left you with your conclusion. Be
specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution list.
I
understand that the number depends on the file size of each
entry.
How
can I
find the file size and reduce it? (Simple language please!)

 

[Brian Tillman [MVP - Outlook]]

Thanks Brian. I will try that although, I only have name and email
addresses
for my contacts.

So none of your contacts records contain phone numbers, mailing addresses or
anything like that?

 

[Russ Valentine [MVP-Outlook]]

Yes. They are the ones that set limits on recipients. Outlook does not.
--
Russ Valentine
[MVP-Outlook]

So are you saying I sould contact my ISP?

That's not an Outlook message. That's your mail server.
--
Russ Valentine
[MVP-Outlook]

If I send and email to one of my dl's and also to 2 or 3 single
addresses
at
the same time, it's ok. If I send to 4 additional addresses, I get a
message
saying "not sent to ... 1 or more of the single addresses ... reason:
too
many recipients

:

So what happens exactly that makes you think you can't add as many
members
as you want?
--
Russ Valentine
[MVP-Outlook]
Russ, I'm not very computer literate. I just click on new,
distribution
list,
add members and then save.

:

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with
more
than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]
This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a
distribution
list
depends on the size of the contact files (for each contact)
themselves.
There
are no hard and fast rules but in general, a distribution list
can
contain
between 50-70 names and e-mail addresses. A maximum number of
e-mail
addressees, with minimum contact file size, is approximately 125,
and
this
can include other distribution lists.

For more information see the Knowledge Base article on the
maximum
size
for
distribution lists.

I just wish to know how I can reduce the file size and so
increase
the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide
clear
evidence that supports your contention. We have no idea what you
are
actually doing and what has left you with your conclusion. Be
specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution
list.
I
understand that the number depends on the file size of each
entry.
How
can I
find the file size and reduce it? (Simple language please!)

 

[Barryjt]

Thanks Russ, I've sent them an email.

Yes. They are the ones that set limits on recipients. Outlook does not.
--
Russ Valentine
[MVP-Outlook]

So are you saying I sould contact my ISP?

That's not an Outlook message. That's your mail server.
--
Russ Valentine
[MVP-Outlook]
If I send and email to one of my dl's and also to 2 or 3 single
addresses
at
the same time, it's ok. If I send to 4 additional addresses, I get a
message
saying "not sent to ... 1 or more of the single addresses ... reason:
too
many recipients

:

So what happens exactly that makes you think you can't add as many
members
as you want?
--
Russ Valentine
[MVP-Outlook]
Russ, I'm not very computer literate. I just click on new,
distribution
list,
add members and then save.

:

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with
more
than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]
This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a
distribution
list
depends on the size of the contact files (for each contact)
themselves.
There
are no hard and fast rules but in general, a distribution list
can
contain
between 50-70 names and e-mail addresses. A maximum number of
e-mail
addressees, with minimum contact file size, is approximately 125,
and
this
can include other distribution lists.

For more information see the Knowledge Base article on the
maximum
size
for
distribution lists.

I just wish to know how I can reduce the file size and so
increase
the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide
clear
evidence that supports your contention. We have no idea what you
are
actually doing and what has left you with your conclusion. Be
specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution
list.
I
understand that the number depends on the file size of each
entry.
How
can I
find the file size and reduce it? (Simple language please!)

 

[Barryjt]

Russ, you were right. It is my ISP and they limit dl's to 20.

Yes. They are the ones that set limits on recipients. Outlook does not.
--
Russ Valentine
[MVP-Outlook]

So are you saying I sould contact my ISP?

That's not an Outlook message. That's your mail server.
--
Russ Valentine
[MVP-Outlook]
If I send and email to one of my dl's and also to 2 or 3 single
addresses
at
the same time, it's ok. If I send to 4 additional addresses, I get a
message
saying "not sent to ... 1 or more of the single addresses ... reason:
too
many recipients

:

So what happens exactly that makes you think you can't add as many
members
as you want?
--
Russ Valentine
[MVP-Outlook]
Russ, I'm not very computer literate. I just click on new,
distribution
list,
add members and then save.

:

This does not apply to all DL's. In what information store are you
creating
these DL's? In general, it is poor practice to create DL's with
more
than
a
handful of members unless you are creating them in the AD.
--
Russ Valentine
[MVP-Outlook]
This is copied from The Help Section of Outlook 2007:

The maximum number of names that you can include in a
distribution
list
depends on the size of the contact files (for each contact)
themselves.
There
are no hard and fast rules but in general, a distribution list
can
contain
between 50-70 names and e-mail addresses. A maximum number of
e-mail
addressees, with minimum contact file size, is approximately 125,
and
this
can include other distribution lists.

For more information see the Knowledge Base article on the
maximum
size
for
distribution lists.

I just wish to know how I can reduce the file size and so
increase
the
number of entried in my DL.

:

You have provided no information. No such limits exist. Provide
clear
evidence that supports your contention. We have no idea what you
are
actually doing and what has left you with your conclusion. Be
specific
and
include versions and information store.
--
Russ Valentine
[MVP-Outlook]
I find that I can only get about 20 names in a distribution
list.
I
understand that the number depends on the file size of each
entry.
How
can I
find the file size and reduce it? (Simple language please!)