Can you choose WHAT and WHERE to back up in Outlook 2003?

[elenasofia_71]

I am sorry if my question is not for this newsgroup. I would be
grateful if you could lead me in the right direction. I have read many
FAQs and many posts, but I get lost in a maze of information. Here is
the issue:

I am using Outlook 2003. My e-mail is entirely related to work, and my

employer would like me to start backing it up regularly into its
system. I have been using Tasks, Calendar and Contacts also for
personal use. My employer does not mind, but they are interested in
making sure that I regularly back up my e-mail.

I am not familiar with my employer back up system, and I'll find out.
My question is: generally, do back up systems allow for choosing what
to back up? In theory, is it possible for me to back up Mail into my
employer system, and everything else, say, into an external hard drive?

If there is no flexibility in choosing what to back up, what do you
suggest I do?


Thanks.


Elena Sofia Ricci

 

[Milly Staples [MVP - Outlook]]

Do NOT multi-post.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, (e-mail address removed) asked:

| I am sorry if my question is not for this newsgroup. I would be
| grateful if you could lead me in the right direction. I have read
| many FAQs and many posts, but I get lost in a maze of information.
| Here is the issue:
|
| I am using Outlook 2003. My e-mail is entirely related to work, and
| my
|
| employer would like me to start backing it up regularly into its
| system. I have been using Tasks, Calendar and Contacts also for
| personal use. My employer does not mind, but they are interested in
| making sure that I regularly back up my e-mail.
|
| I am not familiar with my employer back up system, and I'll find out.
| My question is: generally, do back up systems allow for choosing what
| to back up? In theory, is it possible for me to back up Mail into my
| employer system, and everything else, say, into an external hard
| drive?
|
| If there is no flexibility in choosing what to back up, what do you
| suggest I do?
|
|
| Thanks.
|
|
| Elena Sofia Ricci

 

[elenasofia_71]

Do NOT multi-post.

Milly, sorry for my ignorance, what is "multi-post"? When you post the
same question to more than one newsgroup? If so, what is the correct
etiquette? Thanks.

Elena Sofia Ricci

 

[Brian Tillman]

Milly, sorry for my ignorance, what is "multi-post"? When you post
the same question to more than one newsgroup?
Yes.

If so, what is the correct etiquette?

Posting in ony one newsgroup (best) or using what is called "crossposting",
which can be done using a real newsreader llike Outlook Express (which
you're using) or Forté Agent, but not the web interface. Put multiple
newsgroup names in the "Newsgroups" field instead of a single newsgroup
name. Then, just like mail will send one message to multuiple people, the
newsreader will post one message to multiple groups. People reading those
groups with a newsreader will only see one of the messages as new because
the newsreader will mark the other posts as read automatically.

 

[elenasofia_71]

Posting in ony one newsgroup (best) or using what is called "crossposting",
which can be done using a real newsreader llike Outlook Express (which
you're using) or Forté Agent, but not the web interface. Put multiple
newsgroup names in the "Newsgroups" field instead of a single newsgroup
name. Then, just like mail will send one message to multuiple people, the
newsreader will post one message to multiple groups. People reading those
groups with a newsreader will only see one of the messages as new because
the newsreader will mark the other posts as read automatically.

Brian,

Thanks for the explanation. At one point does it become multi-posting?
Say I wait a day or two, or a month, and the answer that I get is
either not satisfactory, incomplete, or there is simply no answer. If
I were to post the a similar question to another newsgroup, would that
be multi-post? This is what I did, except that I waited one or two
days. Perhaps too soon? Judging from the answer that I received, it
became apparent to me that it was over my head, so I tried asking a
similar question in a newsgroup that perhaps was more appropriate. I
know that I am making a lot of assumptions, but I just wanted to
justify why I did what I did, and that I didn't know it was
multi-posting. (Maybe it wasn't, after all). Thanks again for
explanation.

Elena Sofia Ricci

 

[Brian Tillman]

Thanks for the explanation. At one point does it become
multi-posting?

As soon as you post exactly the same message to each group separately rather
than including all the groups in one post.

Say I wait a day or two, or a month, and the answer
that I get is either not satisfactory, incomplete, or there is simply
no answer.

Since this is not an official Microsoft support medium and the people who
answer are volunteers who answer on their own time and do not work for
Microsoft, some questions may never be answered, either because no one knows
the answer, or because no one has the time to answer. My opinion is that
you shouldn't ask in more than one group (the one that seems the most
appriopriate and the m.p.outlook.general group is more appropriate than just
m.p.outlook; no one really should be posting in m.p.outlook - it's really
just a container for the real groups), avoiding even crossposting, and then
waiting up to a couple of weeks for an answer. If you get none in that
time, reporting or posting again in a different group would make sense to
me.

If I were to post the a similar question to another
newsgroup, would that be multi-post?

Depends on how similar. If it covers the exact same question, but is worded
differently, then, yes, it's a multipost.

This is what I did, except that
I waited one or two days. Perhaps too soon? Judging from the answer
that I received, it became apparent to me that it was over my head,
so I tried asking a similar question in a newsgroup that perhaps was
more appropriate.

When I read the two posts, they seemed to me to be pretty much the same
question and asked within a fairly short time frame. If you get an answer
in one newsgroup, asking the same question in another newsgroup because you
didn't understand the answer is probably not a good approach. Instead,
asking for clarifying information on the answer you did receive and keeping
the thread in one group may be a better approach.

It's just one person's opinion, though.

 

[Brian Tillman]

If you get none in that time, reporting or
posting again in a different group would make sense to me.

That's "reposting", not "reporting".

 

[elenasofia_71]

As soon as you post exactly the same message to each group separately rather
than including all the groups in one post.


Since this is not an official Microsoft support medium and the people who
answer are volunteers who answer on their own time and do not work for
Microsoft, some questions may never be answered, either because no one knows
the answer, or because no one has the time to answer. My opinion is that
you shouldn't ask in more than one group (the one that seems the most
appriopriate and the m.p.outlook.general group is more appropriate than just
m.p.outlook; no one really should be posting in m.p.outlook - it's really
just a container for the real groups), avoiding even crossposting, and then
waiting up to a couple of weeks for an answer. If you get none in that
time, reporting or posting again in a different group would make sense to
me.


Depends on how similar. If it covers the exact same question, but is worded
differently, then, yes, it's a multipost.


When I read the two posts, they seemed to me to be pretty much the same
question and asked within a fairly short time frame. If you get an answer
in one newsgroup, asking the same question in another newsgroup because you
didn't understand the answer is probably not a good approach. Instead,
asking for clarifying information on the answer you did receive and keeping
the thread in one group may be a better approach.

It's just one person's opinion, though.

Brian,

I appreciate that you took the time to explain. This is very helpful.

By the way, do you have any suggestions on how I can "separate" my
tasks, contacts, and calendar (which are largely personal) from my
e-mail (which is exclusively for work)? I have my Current View so that
I can view everything, and so it seems to me that getting a different
Outlook profile may not be practical, unless I am missing something.

Thanks.

Elena Sofia Ricci

 

[Milly Staples [MVP - Outlook]]

If you have separate Outlook profiles, one for work and one for personal,
you can easily archive the work profile using your employer's preferences.
Archiving your personal item is up to you.

First and foremost, remember that EVERYTHING that you send/receive on a
computer belonging to your employer, belongs to the employer so the
distinction between personal and work may not really exist. I would behave
as if using an Internet Cafe in Beijing. I would write, save, access -
nothing that is personal.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, (e-mail address removed) asked:

| Brian Tillman wrote:
||
||| Thanks for the explanation. At one point does it become
||| multi-posting?
||
|| As soon as you post exactly the same message to each group
|| separately rather than including all the groups in one post.
||
||| Say I wait a day or two, or a month, and the answer
||| that I get is either not satisfactory, incomplete, or there is
||| simply no answer.
||
|| Since this is not an official Microsoft support medium and the
|| people who answer are volunteers who answer on their own time and do
|| not work for Microsoft, some questions may never be answered, either
|| because no one knows the answer, or because no one has the time to
|| answer. My opinion is that you shouldn't ask in more than one
|| group (the one that seems the most appriopriate and the
|| m.p.outlook.general group is more appropriate than just m.p.outlook;
|| no one really should be posting in m.p.outlook - it's really just a
|| container for the real groups), avoiding even crossposting, and then
|| waiting up to a couple of weeks for an answer. If you get none in
|| that time, reporting or posting again in a different group would
|| make sense to me.
||
||| If I were to post the a similar question to another
||| newsgroup, would that be multi-post?
||
|| Depends on how similar. If it covers the exact same question, but
|| is worded differently, then, yes, it's a multipost.
||
||| This is what I did, except that
||| I waited one or two days. Perhaps too soon? Judging from the
||| answer that I received, it became apparent to me that it was over
||| my head, so I tried asking a similar question in a newsgroup that
||| perhaps was more appropriate.
||
|| When I read the two posts, they seemed to me to be pretty much the
|| same question and asked within a fairly short time frame. If you
|| get an answer in one newsgroup, asking the same question in another
|| newsgroup because you didn't understand the answer is probably not a
|| good approach. Instead, asking for clarifying information on the
|| answer you did receive and keeping the thread in one group may be a
|| better approach.
||
|| It's just one person's opinion, though.
|| --
|| Brian Tillman
|
| Brian,
|
| I appreciate that you took the time to explain. This is very helpful.
|
| By the way, do you have any suggestions on how I can "separate" my
| tasks, contacts, and calendar (which are largely personal) from my
| e-mail (which is exclusively for work)? I have my Current View so
| that I can view everything, and so it seems to me that getting a
| different Outlook profile may not be practical, unless I am missing
| something.
|
| Thanks.
|
| Elena Sofia Ricci

 

[Brian Tillman]

By the way, do you have any suggestions on how I can "separate" my
tasks, contacts, and calendar (which are largely personal) from my
e-mail (which is exclusively for work)? I have my Current View so
that I can view everything, and so it seems to me that getting a
different Outlook profile may not be practical, unless I am missing
something.

I agree with Milly. If you really want to keep work and personal data
separate, two mail profiles are the best choice. You don't have to "get" a
different profile, you make one for yourself with the Mail applet in Control
Panel. See this: http://www.howto-outlook.com/faq/newprofile.htm .