Booking meeting rooms via a calendar

[gavin]

There are about 35 of us in our section at work and we all use Outlook 2003.
We have 2 meeting rooms and my boss has asked me to come up with a way of
facilitating the booking of these rooms. My initial thought was to set up 2
new Outlook calendars - one for each room. I have never set up a calendar
before - is this the best/easiest way of achieving what I want? I imagine
that calendars have an "owner" who can then grant access to other users? If
I set up the calendars am I the automatic "owner"? Can I grant different
levels of access to different users? I would want all 35 of us to be able to
view the calendars but I would only want two or three nominated people to be
able to make entries (i.e. book the rooms).

If this is the best way of doing this any clues/tips would be appreciated
although I imagine it's all in the help files?

If it's not the easiest/best way I'd appreciate any help or advice.


Regards,



Gavin

 

[Sue Mosher [MVP-Outlook]]

See http://www.slipstick.com/calendar/skedresource.htm. You'll need two new Exchange mailboxes, one for each room.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[gavin]

Thanks for your reply, Sue - but oh crikey - it looks a lot more complicated
than I had hoped :-( Phrases like "log directly into the resource mailbox
and set the Resource Scheduling options" don't mean a lot to me. Is it as
complicated as it sounds? Please say it's easy peasy


Gavin





See http://www.slipstick.com/calendar/skedresource.htm. You'll need two new
Exchange mailboxes, one for each room.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

It's easy, but you do have to take specific steps. Log into a mailbox = start Outlook with a mail profile that accesses that mailbox directly, not as a secondary mailbox

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[gavin]

Thanks again, Sue. Excuse me for being a bit thick but I don't know what
"start Outlook with a mail profile" means. When I get to work in the morning
I log on to our corporate network with a username and password, start
Outlook and access my inbox, calendar etc. Do I need to ask our IT section
to create new user accounts for the new mailboxes? I would guess so?


Regards,



Gavin





thick
It's easy, but you do have to take specific steps. Log into a mailbox =
start Outlook with a mail profile that accesses that mailbox directly, not
as a secondary mailbox

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Sue Mosher [MVP-Outlook]]

Yes, this is something your IT section would need to set up.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[gavin]

Thanks, Sue.



Yes, this is something your IT section would need to set up.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers