Background embedding?

[Guest]

Hi! I'm using PowerPoint 2003 to create a presentation. I've created two separate .jpg backgrounds - one for the slide master and the other for the title master. The presentation looks fine on my machine, but when I e-mail it to someone they do not see the background. Apparently they don't have the background images. I can send them the backgrounds and have the place them in the same folder as the presentation but that just seems to complex for some of my clients. Is there a way to have the .jpg background embedded into the presentation (or some alternative) so that when I sned the the presentation, the background as included in the file? Thanks

Mark

 

[Bill Foley]

When you inserted the image(s) did you make sure the "Link..." checkbox was
NOT checked on the dialog box? When selecting an image either using the
"Insert", "Picture", "From file" or "Format", "Background", you have the
option to "Link to file". make sure it isn't checked and then the image is
imbedded.

--
Bill Foley, Microsoft MVP (PowerPoint)
Microsoft Office Specialist Master Instructor - XP
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/

Hi! I'm using PowerPoint 2003 to create a presentation. I've created two

separate .jpg backgrounds - one for the slide master and the other for the
title master. The presentation looks fine on my machine, but when I e-mail
it to someone they do not see the background. Apparently they don't have
the background images. I can send them the backgrounds and have the place
them in the same folder as the presentation but that just seems to complex
for some of my clients. Is there a way to have the .jpg background embedded
into the presentation (or some alternative) so that when I sned the the
presentation, the background as included in the file? Thanks!

 

[Sonia]

You probably just inserted the images on the slides and not in the Master.
Go to View > Master > Slide Master. Then go to Format > Background, click
on the arrowhead next to the color box, select Fill Effects and click on the
Picture tab. Click on the button that says "Select Picture" and browse to
the image and select it. OK your way out. Repeat the same for the Title
Master. Now you can save the template by going to File > Save As and select
Design Template (*.POT) as the file type. The template can now be used for
other presentations. Return to Normal view and edit the presentation.
--
Sonia, MS PowerPoint MVP Team
Autorun CD software, templates, and tutorials
http://www.soniacoleman.com/

Hi! I'm using PowerPoint 2003 to create a presentation. I've created two

separate .jpg backgrounds - one for the slide master and the other for the
title master. The presentation looks fine on my machine, but when I e-mail
it to someone they do not see the background. Apparently they don't have
the background images. I can send them the backgrounds and have the place
them in the same folder as the presentation but that just seems to complex
for some of my clients. Is there a way to have the .jpg background embedded
into the presentation (or some alternative) so that when I sned the the
presentation, the background as included in the file? Thanks!

 

[Mark]

I had done everything with the slide master and title
master using the way you described. I did not however
sace it as a template. If I wanted to save the
presentation and e-mail it to clients of mine, I don't
think they would have use for a template. Why won't the
backgrounds just accompany the file saved as a ppt?

Mark

-----Original Message-----
You probably just inserted the images on the slides and not in the Master.
Go to View > Master > Slide Master. Then go to Format > Background, click
on the arrowhead next to the color box, select Fill Effects and click on the
Picture tab. Click on the button that says "Select Picture" and browse to
the image and select it. OK your way out. Repeat the same for the Title
Master. Now you can save the template by going to File
Save As and select
Design Template (*.POT) as the file type. The template can now be used for
other presentations. Return to Normal view and edit the presentation.
--
Sonia, MS PowerPoint MVP Team
Autorun CD software, templates, and tutorials
http://www.soniacoleman.com/


(e-mail address removed)...

presentation. I've created two

 

[Guest]

I was looking for that check box, but I can't find it. I
went to the master slide, clicked on format and then
background, then fill effects, picture, and could not
find the option. Where is it? I'm using office 2003.

Mark

-----Original Message-----
When you inserted the image(s) did you make sure the "Link..." checkbox was
NOT checked on the dialog box? When selecting an image either using the
"Insert", "Picture", "From file"

or "Format", "Background", you have the

option to "Link to file". make sure it isn't checked and then the image is
imbedded.

--
Bill Foley, Microsoft MVP (PowerPoint)
Microsoft Office Specialist Master Instructor - XP
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
Check out Word FAQs at: http://word.mvps.org/FAQs/General/index.htm


(e-mail address removed)...

presentation. I've created two

 

[Bill Foley]

In the newer versions it is under the "Insert" button itself. You would
need to select your file, click the "arrow" next to "Insert" to click "Link
to file". If this is the case, the images shouldn't be linking since it
does not default in the newer versions (as far as I can tell).

 

[Guest]

Ok, I found the option, but the dafault is to just
insert, why is it when i e-mail the presentation, the
backgrounds do not appear? The background are .jpgs.
They are a little large at just about 1mb a piece.

Mark

 

[Sonia]

How large is the presentation? Does the client have a current video driver
installed? Are you sure they can't see it and know what they are doing?
<G>

 

[Bill Foley]

I seriously doubt that the recipient's machine could have an older version
of PowerPoint with the default set to "Link to file" and that would be
causing the problem. Not really sure why this could be happening. All I
can suggest is to try a few different things, such as:

1. Zip the file using WinZip and send that file to see if it changes
anything.
2. Instead of using the "Format", "Background" method, use the "Insert",
"Picture", "From file" method and send it

Neither of the above should affect anything, but when it comes to grabbing
at straws, well... I guess it is safe to assume that the user has
PowerPoint and doesn't have any sort of "old computer" problems like
outdated video driver, minimal memory, a monitor set to a real low
resolution that can't view your JPG, etc.?

 

[Guest]

I've sent this to about 10 different clients of mine. No
one can see the background unless I zip the file with the
backgrounds. There's got to be something worng. I don't
want to rebuild the presentation (35 slides with various
animations [not the typical transitions, but timing,
clicks, etc.). If they are using older versions of
PowerPoint (i.e. 200 or XP) could that make a difference?

Mark

 

[Bill Foley]

Not normally. If they see any problem at all it is the image replaced with
a big "Red-X". However, simply seeing a blank slide is not a known problem
(at least not to me). Wish I could be more helpful, but this one is new to
me. Maybe someone else will pipe in with ideas.

--
Bill Foley, Microsoft MVP (PowerPoint)
Microsoft Office Specialist Master Instructor - XP
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/

I've sent this to about 10 different clients of mine. No
one can see the background unless I zip the file with the
backgrounds. There's got to be something worng. I don't
want to rebuild the presentation (35 slides with various
animations [not the typical transitions, but timing,
clicks, etc.). If they are using older versions of
PowerPoint (i.e. 200 or XP) could that make a difference?

Mark

-----Original Message-----
I seriously doubt that the recipient's machine could have an older version
of PowerPoint with the default set to "Link to file" and that would be
causing the problem. Not really sure why this could be happening. All I
can suggest is to try a few different things, such as:

1. Zip the file using WinZip and send that file to see if it changes
anything.
2. Instead of using the "Format", "Background" method, use the "Insert",
"Picture", "From file" method and send it

Neither of the above should affect anything, but when it comes to grabbing
at straws, well... I guess it is safe to assume that the user has
PowerPoint and doesn't have any sort of "old computer" problems like
outdated video driver, minimal memory, a monitor set to a real low
resolution that can't view your JPG, etc.?
--
Bill Foley, Microsoft MVP (PowerPoint)
Microsoft Office Specialist Master Instructor - XP
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
Check out Word FAQs at: http://word.mvps.org/FAQs/General/index.htm




.

 

[Sonia]

Mark, can you send me the first few slides so that I can take a look at it?
You can email it to sonia at soniacoleman dot com.

I've sent this to about 10 different clients of mine. No
one can see the background unless I zip the file with the
backgrounds. There's got to be something worng. I don't
want to rebuild the presentation (35 slides with various
animations [not the typical transitions, but timing,
clicks, etc.). If they are using older versions of
PowerPoint (i.e. 200 or XP) could that make a difference?

Mark

-----Original Message-----
I seriously doubt that the recipient's machine could have an older version
of PowerPoint with the default set to "Link to file" and that would be
causing the problem. Not really sure why this could be happening. All I
can suggest is to try a few different things, such as:

1. Zip the file using WinZip and send that file to see if it changes
anything.
2. Instead of using the "Format", "Background" method, use the "Insert",
"Picture", "From file" method and send it

Neither of the above should affect anything, but when it comes to grabbing
at straws, well... I guess it is safe to assume that the user has
PowerPoint and doesn't have any sort of "old computer" problems like
outdated video driver, minimal memory, a monitor set to a real low
resolution that can't view your JPG, etc.?
--
Bill Foley, Microsoft MVP (PowerPoint)
Microsoft Office Specialist Master Instructor - XP
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
Check out Word FAQs at: http://word.mvps.org/FAQs/General/index.htm




.

 

[DeeDee]

Did anyone ever figure out what the problem was with that
background that was failing to embed?

I am trying to help someone with a similar problem.

 

[Sonia]

Mark never sent the slides so that I could look at them, and if he resolved
it, he didn't come back and let us know. Can you describe your problem for
us?