Archiving the Task Folder

[HDS Tom]

Hi All!

I use the Task application of Outlook 2003 intensively. However, as many of
my tasks involve attachments which must be stored with the task until
completion, my Inbox file size increases rapidly, triggering company IT to
send me "your Inbox is over its size limit" messages frequently.

When a task is complete, I don't want to delete it in case I need to come
back to it for reference. On the other hand, the standard archiving
function doesn't allow much flexibility. I want to be able to archive Task
items once they are complete, rather than based on a date. Is there any way
to do this?

Any help would be greatly appreciated.

Thanks,

Tom

 

[Brian Tillman]

I use the Task application of Outlook 2003 intensively. However, as
many of my tasks involve attachments which must be stored with the
task until completion, my Inbox file size increases rapidly,
triggering company IT to send me "your Inbox is over its size limit"
messages frequently.
When a task is complete, I don't want to delete it in case I need to
come back to it for reference. On the other hand, the standard
archiving function doesn't allow much flexibility. I want to be able
to archive Task items once they are complete, rather than based on a
date. Is there any way to do this?

Create a PST (File>New>Outlook Data File), create a folder holding task
items (it can be named "Tasks", but that's not mandatory) in that PST, then
move the items you don't want to store on the server to that folder.

 

[HDS Tom]

So simply moving items to a separate PST file will compress/archive them?

Thanks,

Tom

 

[Brian Tillman]

So simply moving items to a separate PST file will compress/archive
them?

Compress? No. However, moving an item from an Exchange mailbox to a PST
will free up the space in the mailbox, which is what you said you wanted.
You can't "compress" an Exchange mailbox like you can a PST.

Since moving is all that autoarchive does in the first place, yea, moving is
"archiving". To me "archiving" means "moving from an active data store to
an inactive one, but retaining the ability to access it when needed".