Archiving Contacts

[Tony Pass]

I have turned over a new leaf and am disciplining myself to back up
routinely. Its only after loosing my entire outlook data twice in the last
five years. My trouble is that the .pst archive command does not work the
way I thought. This is why in the past I have lost all my contacts. I Launch
File: Archive, then highlight Personal Folders Radio Button "archive this
folder and all its subs" State a date ,select my folder and file then
archive. The problem is even though the help files and the program say it
back ups the contact folder - its not. I don't understand and unfortunately
this goes back to at least the two previous versions of O-Look

Help me if you can I'm feeling down...
Tony

 

[Judy Gleeson \(MVP Outlook\)]

Archiving is about out of date items, Outlook assumes that Contacts are
never out of date. You are describing a back up requirement.

You can copy Contacts to a Contacts folder in your Archive.pst. Make a
Contacts folder in the Archive (file | New | set it to contains Contact
items) and now select all Contacts and copy them to that new folder (right
mouse drag will work).

--

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[Brian Tillman [MVP - Outlook]]

I have turned over a new leaf and am disciplining myself to back up
routinely. Its only after loosing my entire outlook data twice in the last
five years. My trouble is that the .pst archive command does not work the
way I thought. This is why in the past I have lost all my contacts. I
Launch
File: Archive, then highlight Personal Folders Radio Button "archive this
folder and all its subs" State a date ,select my folder and file then
archive. The problem is even though the help files and the program say it
back ups the contact folder - its not. I don't understand and
unfortunately
this goes back to at least the two previous versions of O-Look

Backup is not the same as Archive. If you want to back up your Outlook data
periodically, just close Outlook and copy the PST. It's as simple as that.
http://www.howto-outlook.com/Howto/backupandrestore.htm

 

[Tony Pass]

Thanks for the insight, Tony

Archiving is about out of date items, Outlook assumes that Contacts are
never out of date. You are describing a back up requirement.

You can copy Contacts to a Contacts folder in your Archive.pst. Make a
Contacts folder in the Archive (file | New | set it to contains Contact
items) and now select all Contacts and copy them to that new folder (right
mouse drag will work).

--

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.

 

[Judy Gleeson \(MVP Outlook\)]

you're most welcome.

Regards

Judy Gleeson
MVP Outlook

www.judygleeson.com
www.deskdoctors.com

Are you sick of bad email practice? Get a copy of my paper "Implementing
Email Policy" from the Desk Doctors website.